Administrative Assistant
3 weeks ago
Overview:
**Responsibilities**:
- Provide administrative support to the executive team, including scheduling meetings, managing calendars, and handling correspondence.
- Lead social media marketing
- Maintain accurate records and files, both electronic and physical, ensuring they are easily accessible and up-to-date.
- Coordinate logistics for events, meetings, and conferences, including venue booking, catering arrangements, and travel arrangements.
- Support alumni engagement and coordination efforts, including maintaining alumni databases and assisting with events.
- Assist with special projects and initiatives as assigned by the executive director or the Board of Directors and Program Advisory Committee.
Skills/Qualifications:
- Must be returning to school in the Fall of 2024 as this position is funded through a grant.
- Proven experience in an administrative support role, preferably in a nonprofit or community-based organization.
- Excellent organizational skills with the ability to multitask and prioritize work effectively.
- Strong interpersonal skills with the ability to communicate professionally and courteously with diverse stakeholders, board members, program advisory committee members and participants.
- Attention to detail and accuracy in all tasks, with a commitment to maintaining confidentiality and data security.
- Develop and execute a comprehensive social media strategy to increase brand awareness, drive engagement, and grow our audience across all relevant platforms (e.g., Facebook, Instagram, LinkedIn).
- Create high-quality, engaging content for social media channels, including but not limited to graphics, videos, photos, and written posts.
- Manage all aspects of our social media presence, including content planning and scheduling, community management, and performance tracking and reporting.
- Collaborate with internal teams (e.g., board of directors, program advisory committee) to develop and execute integrated social media campaigns and promotions.
- Cultivate relationships with influencers, partners, and other relevant stakeholders to expand our reach and amplify our messaging.
- Monitor and respond to comments, messages, and inquiries on social media channels in a timely and professional manner, demonstrating excellent customer service skills.
- Analyze social media metrics and insights to track performance, identify trends, and optimize strategies for maximum impact.
- Stay informed about emerging social media platforms, tools, and trends, and make recommendations for incorporating new opportunities into our strategy.
- Ability to work independently with mínimal supervision, as well as collaboratively as part of a team.
- Flexibility and adaptability to changing priorities and deadlines in a fast-paced environment.
- Passion for our mission and a commitment to making a positive impact in our community.
**Job Type**: Temporary
**Salary**: $18.00 per hour
Expected hours: 35 per week
Schedule:
- 8 hour shift
**Experience**:
- Administrative: 1 year (required)
Work Location: Hybrid remote in St. Catharines, ON L2R 7E1
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