Scheduling Coordinator

7 months ago


Whitby, Canada Custom Fire & Sprinkler Services Ltd. Full time

At Custom Fire & Sprinkler Services Ltd., we pride ourselves on delivering exceptional fire protection solutions to our clients. As an organized and detail-oriented **Scheduling Coordinator**, you will be responsible for ensuring the successful execution of scheduling operations.

**Key Responsibilities**:

- Manage and coordinate daily schedules, ensuring efficient allocation of resources and timely completion of tasks.
- Collaborate with field technicians, clients, and internal teams to schedule inspections, maintenance and emergency response services.
- Maintain an organized scheduling system, utilizing software tools to track appointments, prioritize tasks, and minimize scheduling conflicts.
- Communicate effectively with clients to confirm appointments, provide service details and address any scheduling adjustments or concerns.
- Monitor and update service calendars to reflect real-time changes, ensuring accurate and up-to-date information for all stakeholders.
- Act as a liaison between clients and field personnel, resolving scheduling issues, and optimizing service delivery efficiency.
- Identify areas for improvement and implementing solutions to enhance overall operational effectiveness.

**Qualifications**:

- Previous experience in scheduling coordination, administrative support or a similar role.
- Previous experience in the Fire Protection industry considered an asset.
- Proficient in Microsoft Office.
- Strong interpersonal and communication skills to liaise effectively with clients, technicians, external and internal teams.
- Strong organizational and multi-tasking skills, with an ability to prioritize and adapt in a dynamic work environment.
- Detail-oriented with a focus on accuracy in maintaining schedules and records.
- Problem-solving abilities to address unexpected changes or challenges.
- Ability to work collaboratively in a team environment while also demonstrating self-motivation and initiative.
- We thank you for your interest. Only those selected for an interview will be contacted._

**Salary**: $20.00-$25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- scheduling: 1 year (preferred)

Ability to Commute:

- Whitby, ON L1N 9X1 (required)

Work Location: In person


  • Scheduling Coordinator

    3 months ago


    Whitby, Canada Community Care Durham Full time

    **Scheduling Coordinator** **(Temporary Full-Time - 6 Month Contract)** At Community Care Durham, coordinated networks of volunteers and inter-professional staff, working out of integrated community hubs and other locations, strive to enrich the well-being and quality of life for people who choose to live at home. As the largest community support services...


  • Whitby, Canada Custom Fire & Sprinkler Services Ltd Full time

    Custom Fire & Sprinkler Services is looking for an experienced Service Coordinator to support our Operations Team out of Whitby Ontario. Key Responsibilities: Schedule and coordinate manpower and equipment based on Customer requirement. Handle incoming calls from Customers and provide the best Custom Service to resolve any issues or concerns. Co-ordinate...


  • Whitby, Canada Custom Fire & Sprinkler Services Ltd Full time

    _Custom Fire & Sprinkler Services was born from the vision that a transparent, honest approach was needed in the fire protection services industry._ - Our team builds value and relationships through forming custom approaches for our client’s individual needs and in executing on those approaches through experience, pro-activity and a conscious recognition...


  • Whitby, Canada Custom Fire & Sprinkler Services Ltd Full time

    _Custom Fire & Sprinkler Services was born from the vision that a transparent, honest approach was needed in the fire protection services industry._ - Our team builds value and relationships through forming custom approaches for our client’s individual needs and in executing on those approaches through experience, pro-activity and a conscious recognition...


  • Whitby, Canada Custom Fire & Sprinkler Services Ltd Full time

    _Custom Fire & Sprinkler Services was born from the vision that a transparent, honest approach was needed in the fire protection services industry._ - Our team builds value and relationships through forming custom approaches for our client’s individual needs and in executing on those approaches through experience, pro-activity and a conscious recognition...


  • Whitby, Canada Custom Fire & Sprinkler Services Ltd. Full time

    At Custom Fire & Sprinkler Services Ltd., we pride ourselves on delivering exceptional fire protection solutions to our clients. As a **Contract Scheduling Coordinator**, you will play a vital role in ensuring the smooth and efficient operation of our contract scheduling processes. **Key Responsibilities**: - Manage and coordinate daily schedules, ensuring...


  • Whitby, Canada Thermëa Spa Village | Whitby Full time

    Treatments Scheduling Coordinator at Thermëa spa village We have taken the spa experience and transformed it into a wellness village. Thermëa spa village is familiar, feels like home and allows its guests to escape the hectic pace of modern life. Our spa village is the first of its kind, with state-of-the-art installations and at its core, buildings...


  • Whitby, Canada Thermëa Spa Village | Whitby Full time

    **Massage Therapy Scheduling Coordinator at Thermëa spa village** We have taken the spa experience and transformed it into a wellness village. Thermëa spa village is familiar, feels like home and allows its guests to escape the hectic pace of modern life. Our spa village is the first of its kind, with state-of-the-art installations and at its core,...


  • Whitby, Canada Custom Fire and Sprinkler Services Ltd Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - or equivalent experience **Work setting**: - Head office **Tasks**: - Establish work schedules and procedures - Co-ordinate activities with other work units or departments - Arrange...

  • Psw Scheduler

    4 days ago


    Whitby, Canada Community Care Durham Full time

    PSW Program Scheduler (Full-Time) At Community Care Durham (CCD), coordinated networks of volunteers and inter-professional staff, working out of integrated community hubs and other locations, strive to enrich the well-being and quality of life for people who choose to live at home. As the largest community support services agency in Durham Region, CCD...


  • Whitby, Canada Custom Fire & Sprinkler Services Ltd. Full time

    Custom Fire & Sprinkler Services Ltd. is seeking a detail-oriented and organized **Junior Scheduling Assistant** to assist in scheduling service calls, installations and repairs. This is a great opportunity for someone with little to no experience looking to build their career in a fast-paced and vital industry! You will be trained on-the-job to maage daily...


  • Whitby, Canada Community Care Durham Full time

    PSW Program Scheduler (Part-Time Up to 20 Hours / Per Week) At Community Care Durham (CCD), coordinated networks of volunteers and inter-professional staff, working out of integrated community hubs and other locations, strive to enrich the well-being and quality of life for people who choose to live at home. As the largest community support services agency...

  • Service Coordinator

    7 months ago


    Whitby, Canada ALLSET SOLUTION Full time

    Job Overview: We are seeking a detail-oriented Service Coordinator with over 2 years of experience to join our team. The Service Coordinator will be responsible for managing service requests, coordinating schedules, and ensuring timely resolution of customer inquiries. **Responsibilities**: - Receive and process service requests from clients - Schedule...

  • Care Coordinator

    8 months ago


    Whitby, Canada CBI Health Full time

    **Care Coordinator - Whitby or Peterborough** CBI Home Health is proud to be a part of CBI Health Group, the largest network of integrated community health services in Canada. We offer rehabilitation, home health, neurodevelopment and workplace health services across the country. If making a difference in the lives of others is a priority for you as a...


  • Whitby, Canada Thermo Fisher Scientific Full time

    **Work Schedule** Standard (Mon-Fri) **Environmental Conditions** Able to lift 40 lbs. without assistance, Adherence to all Good Manufacturing Practices (GMP) Safety Standards, Some degree of PPE (Personal Protective Equipment) required (safety glasses, gowning, gloves, lab coat, ear plugs etc.), Strong Odors (chemical, lubricants, biological products...

  • Corporate Coordinator

    7 months ago


    Whitby, Canada Community Care Durham Full time

    **Full-Time Corporate Coordinator** Reporting to the Chief Executive Officer and working directly with the Board of Directors and Senior Management Team, the Corporate Coordinator is responsible for the coordination of organization-wide responsibilities, including but not limited to: Governance of the organization; Corporate Calendar of Activities; Policy...

  • Sales Coordinator

    7 months ago


    Whitby, Canada Owasco Inc Audi Durham Full time

    Overview: We are seeking a motivated and detail-oriented Sales Coordinator to join our team. The Sales Coordinator will play a crucial role in supporting our sales team and ensuring the smooth operation of our sales processes. This is an excellent opportunity for someone who is passionate about sales and wants to contribute to the growth of our...

  • Unit Coordinator

    1 month ago


    Whitby, Canada Lakeridge Health Full time

    **ONA** - Job Title:_ Unit Coordinator - Status:_ Regular Full Time - Department:_ Home Hemodialysis - Program:_ Nephrology Days, Evenings; 8 Hour Shifts (Subject to Change) - Location:_ Lakeridge Health Whitby - Wage Schedule:_ $43.190 - $60.120 per hour - Posting Reference:_ 2400003775 This position is open to all qualified ONA staff throughout Lakeridge...


  • Whitby, Canada Lake Ridge Community Support Services Full time

    Lake Ridge Community Support Services has a full-time, contract position available for a Fundraising Coordinator. The role of the Fundraising Coordinator is to organize and coordinate fundraising strategies, events and activities to promote programs and services within Lake Ridge Community Support Services. **What’s your role?** - Coordinates fundraising...


  • Whitby, Canada Putting Edge Full time

    **About us** **REPORTS TO**:Manager on Duty (MOD) **PRIMARY RESPONSIBILITY**:The Entertainment Coordinators (ECs) are the face of Putting Edge to our guests. They must ensure each guest receives exceptional service and has a fun experience. **SECONDARY RESPONSIBILITIES** - Ensure high customer enjoyment and satisfaction - Up-selling special promotional...