Leasing Administrator

2 weeks ago

Vancouver, Canada Warrington PCI Management Full time

Come join the largest commercial property managers in BC Warrington PCI Management manages approximately 15 million sq. ft of office, retail, industrial, multi-family and marine properties throughout the Lower Mainland. Our company is rapidly growing and we are looking for an experienced Leasing Administrator to join our team. This Leasing Administrator will be mainly focused on Commercial leasing projects.

**The Primary Purpose of Leasing Administrator**

The primary purpose of the Leasing Administrator is to provide support to the leasing team in all aspects ranging from supporting leasing transactions and assisting in the budgeting process. The Leasing Administrator will be responsible for prompt and accurate drafting of lease-related documentation, ensuring all timelines are tracked and met. The Leasing Administrator will also be responsible for inputting and maintaining the accuracy of new tenant information in Yardi Voyager. The Leasing Administrator will report to the Manager, Lease Administration who will provide guidance.

**Specific Responsibilities**

The responsibilities of this position will include, but not be limited to, the following:

- Coordinate the documentation of all lease transactions by keeping a record and tracking the progress
- Complete data entry for renewals, new tenancies/leases & acquisitions into Yardi accounting system
- Perform market research and understand the current trends in the commercial real estate markets
- Build and maintain exceptional relationships with clients and tenants
- Assist in preparing monthly reports and annual budgets
- Prepare pro-forma analysis and Net Effective Rent (NER) analysis when required
- Prepare lease related correspondences
- Assist in drafting of offers to lease, renewals, and other leasing documents
- Follow up with relevant parties regarding lease return or any documentation concerns
- Coordinate and prepare credit checks and property searches in a timely manner
- Informs relevant property management and accounting teams with any leasing updates
- Update tenant contact info and maintain accurate leasing files and documentation
- Update leasing marketing materials
- Additional tasks as assigned

**Qualifications**

To be successful in the Leasing Administrator position, an individual must be committed to developing, maintaining and demonstrating the following:
**Education and Experience**
- Degree or diploma in a related field, with a preference for commerce or business-related major with a specialization in Real Estate
- Experience working in Yardi Voyager and the ability to learn software systems such as VTS and others
- British Columbia Financial Services Authority (BCFSA) in good standing, or the ability to become licensed
- An established track record of excellent customer service

**Competencies**
- Excellent communication skills, both written and verbal
- Ability to work efficiently under pressure and maintain a calm focus
- Detail oriented with exceptional analytical and problem-solving abilities
- Positive self-starter, self-motivated, hands-on mentality with the ability to work independently and in a team environment
- A dedication to providing exceptional customer service
- Excellent organization and time management skills with the ability to complete work in a timely manner with accuracy and attention to detail
- Ability to cope with changes including changes in business and client needs
- Ability to work in a fast-pace environment
- Strong attention to detail and a willingness to learn.

**Job Types**: Full-time, Permanent

**Salary**: $59,000.00-$63,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Application question(s):

- If you are currently on a work or study permit, please note down when it is expected to expire.

**Experience**:

- Leasing Administration: 3 years (preferred)
- Yardi Voyageur: 1 year (preferred)

Work Location: Hybrid remote in Vancouver, BC

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