Lease Administrator Specialist

6 months ago

Vancouver, Canada BCLC Full time

**Employment Information**:
**Job Type**:Permanent, Full Time
**Salary Range**:$66,835.00 - $83,545.00 - $104,430.00
**Expected Salary**:Our typical hiring range will be +/- 10% of the midpoint listed above. Factors influencing this decision include qualifications and market conditions for the role.

**Overview**:
BCLC’s two offices are located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam Indian Band), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples in Vancouver and the Tk’emlúps te Secwépemc territory, situated within the Secwépemc Nation in Kamloops. We honour and respect the people, the territory, and the land we are part of.

Our Operations Division manages both provincial & national lottery games as well as instant lotteries through over 3000 retail partners across the province. We provide the gaming technology and set standards, policies & procedures across 37 casino properties in BC, ensuring a high standard of security and integrity.

This team of passionate professionals with a diverse array of backgrounds is directly accountable for earning revenue for the province. They work together as one group to ensure clear direction for BCLC’s priorities across all our lines of business, ensuring a high degree of player experience and entertainment in each of the games we offer.

As a Crown Corporation that earns more than a billion dollars in annual revenue, BCLC’s commitment to giving funds back to the province is an integral part of our business, but still only one piece of the picture. At BCLC, we exist to generate win-wins for the greater good. We believe everything we do must benefit the well-being of all involved. Through our Social Purpose we aspire to make sure, in all of our endeavours and transactions and relationships nobody loses, and every person we touch comes out ahead. BCLC is committed to creating a welcoming workplace where everyone feels safe, included, and valued. For us, that means building a team that reflects the diversity of the communities we serve. We all are winners when differences are respected, valued and celebrated.

**Job Summary**:
The Lease Administrator provides lease contract management expertise through timely, accurate and effective development, collaboration and negotiation to ensure the execution of complex real estate lease agreements. This role is responsible for providing expertise and advice relating to real estate lease contracts to internal stakeholders to proactively mitigate risk to BCLC.

The Lease Administrator is responsible for ensuring the execution of retail lease terms and conditions during the length of the agreement through internal and external stakeholders, as well as other business processes related to retail lease management, retailer compensation and retail sales operations. In addition, this role also manages retailer financial details in Salesforce in order to execute retailer compensation reporting, working closely with the finance division to ensure consistency and adherence to corporate systems and procedures.

**Key Accountabilities**:

- In collaboration with the in-house legal team and Risk Management conducts complex review of small to medium lease contract terms and conditions, negotiates with landlord’s representative and obtains a final execution of lease contract.
- Provides specialized advice and solutions to the lease process to achieve minimum risk and maximize value to BCLC. Evaluates lease performance and determines course of action to proactively resolve complex real estate legal issues.
- Administers reconciliation management which includes the review and approval of landlord and retailer rental invoices, monthly rental payments of rents and year end reconciliations of the terms of the lease ensuring accuracy and liaising with accounting to execute.
- Responsible for internal lease reporting requirements to stakeholder groups.
- Responsible for the management & administration policy of lease documents.
- Responsible for the business licence and retailer insurance requirement processes for the retailer network.

**Minimum Required Qualifications**:
**Education and Experience**
- A degree or diploma in a Business or legal related discipline;
- 3 - 5 years of related experience in property management/retail leasing in tenant or landlord industry;
- Knowledge and experience of owning the execution and negotiation process of lease contracts and/or administration of lease portfolio. Ideally a combination of both;
- Comprehensive knowledge of Real Estate /Leasing Industry or contract management required;
- An equivalent combination of education and/or experience may be considered.

**Technical Requirements**
- Excellent organization skills and proven ability to effectively multitask;
- Excellent written and verbal communication skills;
- Excellent problem solving and analytical thinking/innovation;
- Excellent facilitation and stakeholder engagement skills;

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