Leasing Coordinator

6 months ago

Vancouver, Canada CMHC Full time

**Job Requisition ID**: 9345

**Position Status**: Temporary Full Time

**Position Type**:Hybrid

**Office Location**:Vancouver (BC)

**Travel Requirement**: Occasional

**Language Designation**: English Essential

**Language Skill Levels (Read/Write/Speak)**: ZZZ

**Salary**: Our salaries generally range from $ 56.0 to $ 63.0 and are based on qualifications and experience.

About CMHC

At CMHC, the work you do and the work we do together matters. We come to work every day with a common purpose: to realize a future where everyone in Canada has a home that they can afford and meets their needs.

Our people are second to none. We lean in with courage, band together as a community and try new things to make a lasting impact on housing from coast to coast to coast.

Join us and be part of a team that's committed to making a real difference and be part of something meaningful.

What’s in it for you

We’ve got the purpose, the people and the perks you need for a fulfilling career. Here’s what you get when you’re a permanent employee:

- 5 weeks of vacation
- Annual individual performance bonus
- Defined benefit pension plan
- Comprehensive group insurance plan to support your well-being from day one
- Support in your personal and professional growth with training, mentorship and more - because when you thrive, we thrive
- An inclusive workplace culture and environment with Employee Resource Groups and more
- A hybrid work model that lets you balance working from home and nurturing in-person connections by coming into your region’s office at a minimum of 4 times a month.

About the role

As a Lease Coordinator, you will provide lease processing, general lease coordination, administration and special project support services to the Leasing department. This includes responding to all lease inquiries, communicating with internal and external stakeholders, preparing listings and FAQ sheets, showing space, gathering and reviewing potential tenant information, drafting leases & verifying data with the finance department, database/file entry and upkeep, and supporting the Senior Lease Administrator and Leasing Manager in all leasing matters related to Granville Island.

**Responsibilities**:

- Responding to all lease inquiries from the general public and existing tenant, and referring qualified leads to the Senior Lease Administrator and Leasing Manager.
- Prepare all letters and lease documentation for execution for review by the Senior Lease Administrator, including offers to lease, lease agreements, renewals, amendments, sublease & surrender documents.
- Monitoring and tracking submission of lease and supporting documents, as they relate to new and existing tenant files.
- Maintaining spreadsheets of tenant data including status of lease expiries and renewals.
- Preparing materials and takes minutes for committee meetings.
- Drafting letters and corresponding with tenants as required.
- Maintaining a database of potential leads and existing tenants with additional space requirement needs and requests.
- Support on special projects such as researching and analyzing industry related information for reference and use in regards to current market rates, existing tenant mix and offerings.
- Provide updates to various departments regarding tenant move-ins, move-outs and pop-up schedule programming dates to various departments as necessary.

**Minimum Qualifications**:

- Post-secondary education in an administrative, legal administrative assistant program or a property management licensing program.
- A minimum of 3 years of experience in lease administrative/coordinator role in a commercial property management setting and/or a legal administrative assistant/executive assistant role.
- Excellent written and verbal communication skills with the ability to effectively and professionally present information.
- Excellent organizational skills with the ability to complete tasks and projects accurately, efficiently and autonomously.
- Resourceful and has the ability to critically think and can anticipate obstacles and take action to minimize their impact.
- Basic knowledge of lease agreements and related documentation, including lease drafting and gathering supporting documentation.
- Strong interpersonal skills with an ability to easily communicate with existing and prospective tenants in situations requiring tact, judgement, confidentiality and sensitivity in diverse and sometimes complex situations.
- An intermediate or advanced skill and knowledge of Microsoft Suite, Adobe products & property management software.

**Posting closing date**: Note, the competition will remain active until filled.

Our commitment to diversity, equity, and inclusion

CMHC is an inclusive workplace where diversity of thought - and of people - are recognized, valued, and considered essential to achieving our mission.

**Learn more about our commitment to diversity and inclusion**

What happens after you apply

**Learn more about our hiring

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