Property Leasing Administrator, Wb
2 weeks ago
**The Company**
UBC Properties Trust was established in 1988 with the mission to build financial legacy and create innovative spaces to live and learn.
We develop, service and lease residential land at UBC to create communities and build UBC’s endowment for future generations. We construct and manage rental properties to provide residential, retail and office space to support workforce housing and other academic objectives. We provide project management services to construct institutional buildings for UBC and advise on land use and development. We operate on both the Point Grey campus and UBC Okanagan; and have two property management divisions, Village Gate Homes (UBC staff and faculty rentals) and **Wesbrook Properties (market rental).**
**The Team: Wesbrook Properties**
Since its creation in 2009, Wesbrook Properties has been providing the highest quality rental property management services for a unique collection of near 850 townhomes and apartments at UBC. Wesbrook Properties has eight buildings located in East Campus, North Campus and Wesbrook Place neighbourhoods for anyone wishing to enjoy an exceptional lifestyle that only living at UBC can offer. We also manage a large portfolio of retail and office space, and there are only more buildings in the pipeline as we continue to grow.
**Current Market Rentals for a total of 847 units**: Granite Terrace, Mews, Greenwood Commons, Vista Point, Central, Village Square, Georgia Point and Focal.
**Current Commercial and Retail for a total over 180,000 sq. ft.**: Granite Terrace 1, Granite Terrace 2, Granite Terrace 3, Central, Village Square, Focal, Surrey (King George Blvd), and Paprican (Wesbrook Mall).
**The Opportunity**
We are seeking a Property Leasing Administrator who is solutions-driven, always looking for improvements for both tenant and business needs. Excellent communication skills, both verbal and written, is essential. You will be the first point of contact for leasing and maintenance matters for your portfolio, and therefore will need to respond promptly and demonstrate professionalism at all times. The Property Leasing Administrator performs administrative and clerical work related to building operations, including leasing, move-in and move-out inspections, data management and coordination of contracted and in-house maintenance. The role will work very closely with our onsite Resident Caretakers in regard to daily tenant concerns, maintenance issues and supplies. Building inspections are conducted with the Resident Caretakers on a monthly basis. The below may also include other duties and projects, as assigned.
**Key Responsibilities**
**_ Leasing procedures_**
**_ Move-out and move-in procedures_**
- Perform move-in and move-out inspections with tenants, as needed
- Coordinate all aspects of the move-in/out inspections from scheduling, coordination of trades (cleaning and repairs etc.)
- Create and maintain building records (organize binders, drawings, building plans, etc.)
- Co-ordinates and conducts audits on parking and storage locker assignments
- Be available to work on the last and first day of the month including weekends and statutory holidays
**_ Maintenance_**
- Coordinate maintenance requests from tenants, schedule repairs with maintenance staff of external contractors, and ensure timely resolution of maintenance issues
- Streamline procurement of inventory across all properties and assists with coordination of preventative maintenance programs
- Assist PM with securing quotes and contact trades, contractors, or suppliers if required (including ordering of parts and appliances)
- Conduct regular property inspections to identify maintenance needs, safety concerns, and compliance with property standards
- Management of hard key system for all buildings, including intercom updates and issues fob/keys
**_ Other Tasks_**
- Assistance with deficiencies for new properties
- Preparation and participation in any Residential Tenancy Board hearings
- Oversee rent collection processes, including monitoring payment schedules, issuing rent reminders, and following up on late or outstanding payments
- Provide coverage for the reception at the front desk on as needed basis
**Competencies and Qualifications**
- A relevant Degree or Diploma
- A minimum of 2 years’ experience in the real estate or property management industries
- Experience in building maintenance in an administrative capability
- Proficiency with MS Office
- Experience with Yardi is an asset
- Flexibility and adaptability in work changes and direction is a must, as is the willingness to assist with overflow and vacation coverage for other members of the team
- Maintain accurate records and generate periodic reports
- Demonstrated knowledge of all governing legislation such as _Residential_ _Tenancy Act_; _Human_ _Rights_ _Code;_ _Personal_ _Information Protection_ _Act of British Columbia; Building code, Fire Code and Occupational Health and Safety_
E04JI800qqf94077b
-
Leasing Administrator
3 weeks ago
Vancouver, Canada Warrington PCI Management Full timeCome join the largest commercial property managers in BC! Warrington PCI Management manages approximately 15 million sq. ft of office, retail, industrial, multi-family and marine properties throughout the Lower Mainland. Our company is rapidly growing and we are looking for an experienced Leasing Administrator to join our team. This Leasing Administrator...
-
Lease Administrator
2 weeks ago
Vancouver, Canada Gammon International Full time**Who We Are**: Gammon International is a progressive and innovative real estate company located in Vancouver B.C. with over 35 years of experience in the industry. We are a company with a business model guided by a set of core family values. They drive our passion for industry innovation and exceptional results. We specialize in the management, leasing and...
-
Property Leasing Coordinator
1 week ago
Vancouver, Canada UBC Properties Trust Full time**The Company** UBC Properties Trust was established in 1988 with the mission to build financial legacy, and create innovative spaces to live and learn. We develop, service and lease residential land at UBC to create communities and build UBC’s endowment for future generations. We construct and manage rental properties to provide residential, retail and...
-
Property Administrator
4 weeks ago
Vancouver, Canada Marcon Construction Full time**About Marcon** Many people will spend their lives in a Marcon home, so we have to build it right, every time. Founded in 1985, Marcon is an established real estate company specializing in acquiring, developing, building and managing properties across Metro Vancouver. A focus on quality and craft is what the business was built on, giving us a trusted name...
-
Property Administrator
4 weeks ago
Vancouver, Canada Townline Group of Companies Full time**About Townline** The Townline Group is a Real Estate Development Company primarily focused in the Lower Mainland and Vancouver Island. Our development and construction portfolios are diverse and consist of mixed-used multi-family and commercial construction, as well as non-market and purpose-built rental housing. Townline is a well-rounded company with...
-
Property Administrator
2 weeks ago
Vancouver, Canada Triovest Realty Advisors (BC) Inc. Full timeTriovest, one of the largest privately-owned Canadian commercial real estate companies, is seeking a Property Administrator in Vancouver. The successful individual will be responsible for supporting and assisting the Property Management Team in the successful day-to-day administration and operations of a mixed-use commercial real estate portfolio. The...
-
Property Administrator
3 weeks ago
North Vancouver, Canada Quay North Urban Development Full time**JOB TITLE**: Property Administrator **REPORTS TO**: Property Manager, President **PRIMARY DUTIES**: Day-to-Day Administration of All Properties; Administrative Support to Property Management Department **PORTFOLIO**:Lonsdale Quay Market, The Shipyards, Tsawwassen Quay Market, Nanaimo Quay Market, and East 4th Ave. **STATUS**: Permanent,...
-
Lease Administration Manager
4 days ago
Vancouver, Canada Polaris Realty Investments Full timePolaris Realty Investments OverviewPolaris Realty (Canada) Limited is a renowned name in Canada's commercial real estate sector, recognized for its commitment to excellence in property management. With a portfolio spanning cities across the country, the company manages iconic properties like Harbour Centre in Vancouver.Your New RolePolaris Realty is hiring a...
-
Leasing & Property Management - Assistant
3 weeks ago
Vancouver, Canada Artin Properties Full time**About Us**: Artin Properties is a property management company specializing in short-term, mid-term, and long-term rentals. We are a young, dynamic team, with one mission: To simplify renting across all durations. Today, we focus on unifying the rental experience through technology, innovation, and exceptional service. **About the Role**: This role is a...
-
Retail Lease Administrator
6 days ago
Vancouver, British Columbia, Canada COBS Bread Full timeAbout UsJob Opportunity:At COBS Bread, we are committed to providing our customers with the best possible service. To achieve this goal, we are looking for a highly skilled Retail Lease Administrator to join our team.Main Responsibilities:Liaise with the support team, landlords and franchisees on matters such as year-end reconciliations, property...
-
Property Administrator
3 weeks ago
Vancouver, Canada Martello Group Full time**SKILLS** - Proficient knowledge of Microsoft Office suite is essential - Proficient with computers and able to use and navigate standard web interfaces and other programs - Highly Organized - Knowledge of accounting software is an asset - Contract Review and interpretation knowledge. Past Legal Admin experience is considered an asset - Basic knowledge of...
-
Property Administrator
1 week ago
Vancouver, Canada Epic Investment Services Full timeProperty Administrator - Vancouver The Property Administrator is responsible for the day-to-day accounts receivable, accounts payable accounting system inputs, timely tenant rental collection, tenant insurance documentation, tenant account reconciliations, bank deposits, general inquiries involving lease administration issues and related administrative...
-
Leasing and Property Management Lead
5 days ago
Vancouver, British Columbia, Canada CAPREIT Apartments Full timeAbout Our Company:CAPREIT Apartments is a leading provider of residential apartments in Canada. We offer attractive, comfortable, and secure homes to our residents. Our goal is to provide excellent customer service and ensure that our residents feel at home.About the Job:We are seeking a skilled Property Manager to join our team. As a Property Manager, you...
-
Property Administrator
2 weeks ago
Vancouver, Canada Oxford Properties Full timeWhy join us? Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story. At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are...
-
Property Administrator
2 weeks ago
Vancouver, Canada GWL Realty Advisors Full time**About GWL Realty Advisors**: GWLRA is a leader in both the commercial and multi-residential real estate industries. Driven by our values of Integrity, Ambition, Creativity, and Empathy, our vision is to be a sustainable company known for exceptional real estate management, trusted advice, and outstanding service by consistently fulfilling our mission to...
-
Property Management Administrator
1 week ago
Vancouver, Canada Westbank Corp Full time**Position**:Property Management Administrator (Onsite) **Location**: Vancouver, BC Established 30 years ago, Westbank is a private real estate development practice, headquartered in Vancouver, Canada. We are dedicated to the creation of inspiring, mixed-use projects, concentrating primarily in our core cities of focus: Vancouver, Toronto, Seattle, Tokyo...
-
Leasing Coordinator
2 weeks ago
Vancouver, Canada Townline Homes Inc Full time**About Townline** The Townline Group is a Real Estate Development Company primarily focused in the Lower Mainland and Vancouver Island. Our development and construction portfolios are diverse and consist of mixed-used multi-family and commercial construction, as well as non-market and purpose-built rental housing. Townline is a well-rounded company with...
-
Property Management Administrator
3 weeks ago
Vancouver, Canada Hollyburn Properties Ltd. Full timeThe Property Management Administrators contribute to Hollyburn’s goals by providing a wide range of administrative support to the Property Management Team, ensuring efficient office operations in addition to assisting with the potential residents with leasing enquiries. This role works within a team of Property Management Administrators inter-provincially...
-
Property Administrator
1 week ago
Vancouver, Canada Warrington PCI Management Full timeWarrington PCI Management is the largest commercial property managers in BC. The company manages approximately 18 million sq ft of retail, office, industrial, multi-family and marine properties throughout the Lower Mainland. At Warrington PCI Management, we are located in the core of downtown that is 3-5 minutes walking distance from Burrard or Vancouver...
-
Property Administrator
1 week ago
Vancouver, Canada Warrington PCI Management Full timeWarrington PCI Management is the largest commercial property managers in BC. The company manages approximately 18 million sq ft of retail, office, industrial, multi-family and marine properties throughout the Lower Mainland. We are looking for an experienced Property Administrator who can manage the property administration for a varied portfolio. **Primary...