Specialist, Lease Administration

2 months ago

Vancouver, Canada Vancouver City Savings Credit Union Full time

**About Vancity**

Vancity is a member-owned credit union built on the principles of inclusion and social justice. A relentless commitment to their values has helped them challenge the status quo and break down barriers since day one in 1946. They have bold commitments to make Vancity net-zero by 2040 across all mortgages and loans and are pursuing strategies on Indigenous banking and to improve the financial resilience of their members.

**About the workplace**

This is a permanent, full-time role that will enjoy hybrid working arrangements which can be fulfilled primarily from the Vancity head office location and your Lower Mainland based home office. Periodically, you’ll be required to attend in-person activities or events.

The Specialist Lease Administration is responsible for managing the rent roll, handling budgets, performing IFRS reconciliation, year-end reconciliations and conducting comprehensive lease reviews. You will report to the Senior Manager, Real Estate.

**A typical day would involve**:
**Rent Roll Management**:

- Maintain and update the rent roll, ensuring accuracy and completeness.
- Track lease payments and manage billing and collection processes.
- Coordinate with tenants and landlords to resolve any discrepancies in rent payments.

**Lease Reviews and lease administration**:

- Conduct detailed reviews of lease agreements and amendments. Analyze lease terms and conditions to ensure compliance and identify any potential issues.
- Prepare lease abstracts and summaries for internal stakeholders.
- Assist in lease negotiations and renewals, providing expert advice on lease provisions. Maintain accurate and organized lease files and records.
- Track critical lease dates, including expirations, renewals, and rent escalations. Ensure compliance with all lease terms and conditions.

**Reporting and Analysis and IFRS Reconciliation**:

- Generate and distribute regular reports on lease metrics and financial performance.
- Conduct variance analysis and provide insights on lease-related budgets and expenses. Support budgeting and forecasting activities related to lease expenses. Perform monthly, quarterly, and annual IFRS lease reconciliations.
- Ensure compliance with IFRS 16 lease accounting standards.
- Prepare and review financial statements related to lease obligations.
- Collaborate with the finance team to ensure accurate reporting and compliance.

**Process Improvement**:

- Identify opportunities to streamline and improve lease administration processes. Implement best practices for lease management and compliance.
- Assist in the development and implementation of lease administration policies and procedures.
- Other duties as necessary.

**You have**:

- Bachelor’s degree in Commerce, Urban Land, Accounting, Real Estate, or a related field.
- Minimum of 5 years of experience in lease administration or a related role.
- Strong knowledge of IFRS 16 and lease accounting standards.
- Excellent analytical and problem-solving skills.
- Proficiency in lease management software and Microsoft Office Suite.
- Strong attention to detail and organizational skills.
- Excellent communication and interpersonal skills.
- Ability to work independently and manage multiple priorities.

**You are**:

- **Analytical -** You can review information, detect anomalies, investigate and resolve discrepancies.
- **A strong communicator - **You have the communication and interpersonal skills to create clear understanding of expectations; address challenges and issues for the business unit; and represent the unit across the organization.
- **A problem solver - **Your skills to diagnose challenges and issues, develop innovative business solutions, and assess risks and opportunities that may affect the business have been put to good use.

**Posting Deadline: Posted until Filled**

**We offer**:

- We are the largest private-sector Living Wage Employer in Canada and have been consistently recognized as one of the Top Employers in Canada.
- Our permanent employees qualify for attractive benefit packages that can be customized and changed each year to meet their evolving needs.
- New employees receive between three to four weeks of vacation allowance per calendar year, and the number of vacation days grows — to a maximum of six weeks per year — as their length of service increases. In addition, full-time, permanent staff may be able to purchase extra days of vacation through our flexible benefits package.
- In addition to the 10 statutory holidays in British Columbia, Vancity provides an additional three statutory holidays. We offer care days for periods of short-term personal illness or emergency family illness, plus opportunities to take unpaid leave for a variety of reasons.
- Our health care & dental benefits offer three levels of health care and dental coverage for you to select from. These benefits will also be effective immediately based on your hire date.
- We understand that retirement means different

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