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Office Administrative Assistant

1 month ago

Scarborough, Canada FOODSUP INC. Full time

Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: College/CEGEP
- Experience: 1 year to less than 2 years
**Work setting**:

- Retail/wholesale establishment/distribution centre
**Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Supervise other workers
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Train, direct and motivate staff
- Respond to employee questions and complaints
- Plan, develop and implement recruitment strategies
- Plan and control budget and expenditures
- Manage contracts
- Assign, co-ordinate and review projects and programs
- Perform data entry
- Oversee payroll administration
- Provide customer service
- Advise senior management
- Oversee the analysis of employee data and information
- Plan, organize, direct, control and evaluate daily operations
**Computer and technology knowledge**:

- MS Access
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- Quick Books
- MS Windows
- Adobe Photoshop
- MS Outlook
- Social Media
**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
**Personal suitability**:

- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
- Time management
**Screening questions**:

- Are you currently a student?
- Are you currently legally able to work in Canada?