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Administrative Assistant

4 weeks ago

Red Deer County, Canada A.R. Thomson Engineered Solutions Inc. Full time

**General Accountability**:
Reporting to the Customer Service Leader is the first customer contact on general inquiries creating a welcoming environment. Maintains a welcoming demeanour for the organization, our clients, and guests, and handles all first-contact customer inquiries with dispatch.

**Roles & Responsibilities**:

- Responsible for maintaining and managing the switchboard and directing calls as required and if necessary, answering general inquiries from customers and vendors, and handling other administrative desk duties.
- Submits invoices on customer-requested portals. Checking outgoing invoices for omissions
- Prepares and distributes company property, literature, mail distribution, and HR documents such as Orientation Packages to appropriate supervisors.
- Filing manufacturing w/o’s, freight waybills, stock transfers (incoming & outgoing) distributing CSR’s delivery notes
- Upload MTRs for purchased products and w/o documents.
- Support and assist in customer services, procurement, and HR as needed with minor tasks.
- Ensure the lobby and surrounding areas are well-maintained.
- Other duties may arise from time to time.

**Qualifications & Requirements**:

- Minimum 1 years of related and relevant work experience
- Accounting education - diploma or certificate in business, commerce, or related discipline or combination of experience and education
- Good knowledge of MS Office
- Strong verbal and written communication skills
- Strong problem-solving, interpersonal, and analytical skills
- Highly detail-oriented and organized in work.
- Excellent data entry skills

**Salary**: $20.00-$22.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Red Deer County, AB T4E 0A1: reliably commute or plan to relocate before starting work (required)

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- Administrative experience: 1 year (required)

**Language**:

- English (required)

Work Location: In person