Administrative Assistant

2 months ago

Red Deer, Canada Westerner Park Full time

Ignite a meaningful career at Westerner Park where boundless opportunities, growth, and fulfillment await YOU. Westerner park is currently seeking an Administrative Assistant to join our team. In this role, you’ll be doing the following:
**Reception and Administrative Support**
- Provide exceptional customer service for a great guest experience.
- Follow sign-in process for guests in Administration Building and direct visitors to appropriate offices.
- Manage multi-line phone system, directing calls, taking and delivering messages.
- Assist with reports and presentations.
- Take and distribute meeting minutes.
- Provide administrative support with tasks like creating SOP binders, basic HRIS data review.
- Handle access requests and security code and fob changes.

**Communication**
- Communicate updates and repairs for office equipment to the administration office.
- Ensure contact information is up to date for administrative contacts and staff directory.
- As requested, support with the development and distribution of internal and external communications.

**Operational & Fulfillment Support**
- Maintain office equipment and systems, addressing any issues where support or maintenance is required.
- Submit supply orders as required and maintain office supplies inventories.
- Maintain cleanliness of meeting rooms and common areas.
- Assist with specific departmental requests such as booking training, mailouts, and other requests.
- Represent the Administration team as a worker member of the Joint Health and Safety Committee.
- Support with creation or filing of documentation and record-keeping for the Joint Health and Safety Committee (JHSC), as well as the Health & Safety Representative(s).
- Set JHSC Meetings, support with agenda creation, take minutes and post approved minutes
- Support with the development of statistical records such as the number of incidents or other statistics as requested.
- Provide direct administrative support to event fulfillment departments as required.
- Supports the business unit leaders and senior leadership with administrative support as requested.

Embark on a dynamic and rewarding career with Westerner Park, where joining our team means unlocking a host of benefits:

- Competitive compensation packages
- Comprehensive benefit packages encompassing life, health, dental, and disability insurance. Extended benefits also include an RRSP matching program.
- Recharge your batteries with ample paid time off and annual vacation, ensuring you have the time to explore and recharge.
- Contribute to a non-profit agricultural society and exposition association, making a positive impact on the community
- Immerse yourself in a vibrant culture that makes work enjoyable, allowing you to witness the excitement of Westerner Park events
- Elevate your skills with tailored professional development initiatives and internal growth pathways.
- Enjoy fantastic perks, including exclusive staff discounts and participation in the Perkopolis Discount Program
- Experience firsthand our commitment to a flexible and understanding workplace, where work-life balance isn’t just a buzzword - it’s a way of life

Here is what you bring:

- Post-Secondary certificate in business administration is an asset
- 1 to 3 years of administrative assistant experience required, preferably with reception experience
- Written and oral communication skills, including experience taking and transcribing meeting minutes.
- Proficient use of various office-based software including Microsoft 365 and SharePoint
- Able to demonstrate exceptional customer service skills, accountability, and time management skills, strong interpersonal skills and a positive approach to teamwork.
- Ability to work interdependently with other business units to support their functions

Explore working at Westerner Park, where our culture, hospitality, and atmosphere cater to everyone. Join us in creating memorable moments.
Affiliation: Member of the Westerner Employee’s Association

**Salary**: $41,600 to $48,755.20 per annum.
LI-DNI

Westerner Park welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodation is available upon request in relation to the materials or processes to be used.

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