Executive Assistant

1 month ago

Guelph, Canada St. Joseph's Health Centre Guelph Full time

**Executive Assistant**

**Full-Time, Non-Union**

**R/23-163**

**The Organization**:
St. Joseph’s Health Centre Guelph (SJHCG) is a faith-based organization that is part of St. Joseph’s Health System. We live by our CARE values: Compassion, Accountability, Respect, and Excellence, and embed person
- and family-centred care throughout our 240 long-term care beds, 106 hospital beds, and a variety of outpatient and community support services. Our staff complement of approximately 700 employees is committed to contributing to a healthy, safe, and respectful environment. If you are a passionate and highly motivated individual, looking to help us advance in our mission, vision and values, we look forward to you joining our team

**The Job Summary:
The Executive Assistant is a member of the team and has dual reporting to the VP Finance & Information Services & CFO and VP People & Strategy. The Executive Assistant plays an integral role in the effectiveness of the VP offices and assesses, prioritizes, and coordinates the VPs’ activities by reviewing requests and organizing workflow, composing and editing correspondence, minutes, confidential files, and financial data, among other related activities and projects. This role supports the two VPs on various internal and external committees and provides leadership, organization, and project leadership to the VPs’ offices and projects. The Executive Assistant supports the philosophy and mission of St. Joseph's Health Centre Guelph (SJHCG), and St. Joseph’s Housing Corporation Inc. Guelph (SJHC) and the established goals, objectives and policies for each.

**Key Accountabilities & Success Criteria:
Overall Responsibilities
- Take the lead role in the planning and execution of VPs’ commitments, including drafting communications, drafting presentations, completing reporting submissions and supporting project and initiatives.
- Prepare, complete, review and ensure accuracy of documents flowing to and from the VPs’ office, including managing the storage and security of confidential files.
- Coordinate actions following Board Committee meetings at SJHCG and SJHC.
- Carry out specific projects and independently analyze, prioritize and execute commitments on behalf of the VPs.
- Maintain the image of the VPs’ Office by adhering to a professional and consistent standard.
- Create documents utilizing various office automation software programs. (Word, Excel, PowerPoint, etc.)
- Conduct research and analysis to make recommendations, compile briefing notes and coordinate projects as well as support the coordination of portfolio related projects.

Specific Responsibilities
- Actively participate in the development of the capital budget; responsible for the ongoing tracking and reconciliation of the capital budget.
- Track and ensure deadlines are met for funding letters and reporting requirements. - Prepare, respond and provide oversight for reporting requirements to the MOH/MOLTC, Ontario Health and the Guelph and Area Ontario Health Team.
- Coordinate updates and complete reporting for the Facility Condition Assessment Program (FCAP)
- Complete the annual insurance policy renewal for sign-off by the CFO and facilitate the submission of insurance claims, which includes responding to enquiries regarding claims.
- Liaison for the Resource Planning Committee and Mission, Ethics, Healthcare Quality. Committee of the Board of Trustees; prepare meeting packages, take meeting minutes and complete action items following Committee meetings.
- Accurately prepare regular updates to the System Finance & Audit Committee of St. Joseph’s Health System for the CFO.
- Accurately prepare regular Finance and People and Strategy updates to be included in the monthly President’s Report on behalf of the VPs’.
- Prepare Broader Public Sector Reporting requirements for sign-off by the Board of Trustees and President.
- Manage the Health Centre’s Accountabilities and Responsibilities section of the website to ensure complete, transparent and accurate information is available for clients, families, community members and funders.
- Provide support for procurement management, contract management, and building and environmental services.
- Contributes to a transparent culture of client and staff safety by adhering to and abiding by patient and staff safety policies and procedures set by St. Joseph’s
- Promotes an environment that encourages and supports change using change leadership theory

Specific Responsibilities - St. Joseph’s Housing Corporation
- As a member of the Silver Maple Seniors Community project team, execute all administrative tasks on time, and communicate effectively with the project team.
- Prepare regular updates on behalf of the Housing Corporation to be included in the monthly President’s Report.
- Hear, investigate and resolve complaints from tenants.
- Manage and update the Housing Corporation’s website to ensure complete and accurate information is ava

  • Executive Assistant

    4 weeks ago

    Guelph, Canada The Nature Conservancy of Canada Full time

    **Location**: Flexible / Guelph, Ontario preferred **Position details**: Full-time, 16-month contract **Salary Range**: $52,440-$59,039 annually Taking care of our environment has never been more important than it is today. The Nature Conservancy of Canada (NCC) is looking for an Executive Assistant to join a team committed to protecting our most important...

  • Bilingual Executive Assistant

    4 weeks ago

    Guelph, Canada Semex Full time

    **Bilingual Executive Assistant** **Guelph, ON** **Full Time, permanent** Semex is a dynamic global organization that is committed to developing and delivering innovative genetic products and solutions for farmers around the world. We believe that people truly are the cornerstone of our success, and that our employees are our most important asset. We are...

  • Executive Assistant-ceo

    1 month ago

    Guelph, Canada Semex Full time

    **EXECUTIVE ASSISTANT - CEO (bilingual)** **Guelph, ON** **Full-Time, Permanent** Semex is a dynamic global organization that is committed to developing and delivering innovative genetic solutions. We believe that people truly are the cornerstone of our success, and that our employees are our most important asset. Reporting to the Chief Executive...

  • Executive Assistant

    1 month ago

    Guelph, Canada Linamar Corp Full time

    **Executive Assistant** **This is an in-office position located in Guelph, ON **Performance Expectations** - Perform extensive administrative and general support duties in a highly responsible and confidential manner. - Manages logistics for internal and external meetings, conferences and teleconferences across multiple time zones. - Be the Gatekeeper on...

  • Executive Assistant to The Chairman

    2 days ago

    Guelph, Canada Sleeman Breweries Full time

    Get to know Sleeman Breweries At Sleeman Breweries, our people make us exceptional. We’re a company founded by entrepreneurs, and that spirit is alive and thriving today. If you want to make your mark, this is the place for you - and we want to work with you! While we’re Canada’s third-largest brewer, we’re also a place where you can get to know...

  • Executive Administrative Assistant

    1 month ago

    Guelph, Canada Triumph Tool Ltd Full time

    **Triumph Tool Ltd. **is one of Canada's leading distributors of high quality metal cutting tools and related niche products with our head office in Guelph and branches in Woodbridge and Windsor. We are currently recruiting for the following position: - **Outside Sales Executive Assistant** **Requirements**: - Must have **ADVANCED Microsoft Office skills...

  • Executive Assistant to The Superintendent of

    4 weeks ago

    Guelph, Canada Upper Grand District School Board Full time

    Job Code: 23OCT65 Office Clerical Technical EXECUTIVE ASSISTANT TO THE SUPERINTENDENT OF EDUCATION The Upper Grand District School Board(UGDSB) employs approximately 4,000 dedicated staff who serve more than 35,000 students attending a variety of programs across 65 elementary and 11 secondary schools as well as continuing education and adult learning...

  • Executive Assistant

    1 week ago

    Guelph, ON, Canada The Gideons International In Canada - ShareWord Global (TGIC SWG) Full time

    WHO WE ARE Our roots stretch back to 1911, when we were founded in Canada as an evangelism and Scripture distribution ministry led by a national membership of volunteers. Over the decades our ministry has broadened to inviting women and men of all vocations to share the gospel with innovative new Scripture resources alongside local church partners. In...

  • Executive Assistant

    4 weeks ago

    Guelph, Canada ShareWord Global Canada Full time

    WHO WE ARE Our roots stretch back to 1911, when we were founded in Canada as an evangelism and Scripture distribution ministry led by a national membership of volunteers. Over the decades our ministry has broadened to inviting women and men of all vocations to share the gospel with innovative new Scripture resources alongside local church partners. In 2015,...

  • Executive Assistant/tech Support

    5 days ago

    Guelph, Canada Select Salt Incorporated Full time

    **Job Summary** - Providing ongoing executive administrative assistance to the CEO, VP & officer manager. - As tech-support, web developer & EA you will be an integral part of a multidisciplinary team, focussed on maintaining and continuously improving our current online E-Com platform, website, and supporting our management, and office manager with daily...

  • Executive Assistant, Advancement Services

    2 days ago

    Guelph, Canada University of Guelph Full time

    **Forbes includes U of G Among Canada’s Best Employers** **Office, Clerical and Technical** **Ontario Secondary School Teachers’ Federation District 35- Technician/Administrative/Research/Agricultural** **Executive Assistant, Advancement Services**: **Alumni Affairs and Development**: **Hiring #: 2023-0294** Please read the Application Instructions...

  • Executive Administrative Assistant Needed Immediately

    1 week ago

    Guelph, ON, Canada The Gideons International In Canada - ShareWord Global (TGIC SWG) Full time

    Our roots stretch back to 1911, when we were founded in Canada as an evangelism and Scripture distribution ministry led by a national membership of volunteers. Over the decades our ministry has broadened to inviting women and men of all vocations to share the gospel with innovative new Scripture resources alongside local church partners. In 2015, ShareWord...

  • Executive Administrative Assistant Needed Immediately

    3 weeks ago

    Guelph, ON, Canada University of Guelph Full time

    Ontario Secondary School Teachers' Federation District 35- Technician/Administrative/Research/Agricultural Executive Assistant Computing and Communications Services (CCS) Computing and Communications Services (CCS) is the central IT department at the University of Guelph, providing core IT services and technology solutions to the U of G...

  • Licensed Industrial Millwright

    2 weeks ago

    Guelph, Canada Canadian Executive Search Group Inc.] Full time

    Job Description:Job Description Canadian Executive Search Group (USA), a division of Arrow Workforce Solutions, has an immediate opening for an Industrial millwright in the Guelph, Ontario area. Location: Guelph, Ontario Shifts: 3rd Shift: 7:00 pm-7:00 am, OT as needed Start: Hiring Immediately Compensation: SINGLE license $32-$46 per hour. DUEL licensed...

  • Licensed Industrial Millwright

    2 weeks ago

    Guelph, Canada Canadian Executive Search Group Inc.] Full time

    Job Description:Job Description Canadian Executive Search Group (USA), a division of Arrow Workforce Solutions, has an immediate opening for an Industrial millwright in the Guelph, Ontario area. Location: Guelph, Ontario Shifts: 3rd Shift: 7:00 pm-7:00 am, OT as needed Start: Hiring Immediately Compensation: SINGLE license $32-$46 per hour. DUEL licensed...

  • Licensed Industrial Millwright

    2 weeks ago

    Guelph, Canada Canadian Executive Search Group Inc.] Full time

    Job Description:Job Description Canadian Executive Search Group (USA), a division of Arrow Workforce Solutions, has an immediate opening for an Industrial millwright in the Guelph, Ontario area. Location: Guelph, Ontario Shifts: 3rd Shift: 7:00 pm-7:00 am, OT as needed Start: Hiring Immediately Compensation: SINGLE license $32-$46 per hour. DUEL licensed...

  • Licensed Industrial Millwright

    1 week ago

    Guelph, Canada Canadian Executive Search Group Inc.] Full time

    Job Description:Job Description Canadian Executive Search Group (USA), a division of Arrow Workforce Solutions, has an immediate opening for an Industrial millwright in the Guelph, Ontario area. Location: Guelph, Ontario Shifts: 3rd Shift: 7:00 pm-7:00 am, OT as needed Start: Hiring Immediately Compensation: SINGLE license $32-$46 per hour. DUEL licensed...

  • Licensed Industrial Millwright

    5 days ago

    Guelph, Canada Canadian Executive Search Group Inc.] Full time

    Job Description:Job Description Canadian Executive Search Group (USA), a division of Arrow Workforce Solutions, has an immediate opening for an Industrial millwright in the Guelph, Ontario area. Location: Guelph, Ontario Shifts: 3rd Shift: 7:00 pm-7:00 am, OT as needed Start: Hiring Immediately Compensation: SINGLE license $32-$46 per hour. DUEL licensed...

  • Executive Administrator

    4 weeks ago

    Guelph, Canada MEDUCOM Health Inc. Full time

    **Executive Administrator & Office Manager** **Are you proactive, results-oriented, with demonstrated communication skills and a passion for learning? **If so, a position at MEDUCOM is right for you! **What can you expect from MEDUCOM?** - An enthusiastic and dynamic culture - Empowerment to be a decision-maker, and make a significant impact within a...

  • Account Executive

    1 month ago

    Guelph, Canada Connected Vehicles Full time

    Born in the commercial transportation industry in 1977, Connected Vehicles is a telematics system built on the evolving demands of fleet management success. With real-time data analytics to drive business operations, we’re a leading reseller of the #1 North American open platform fleet management system. **In this role, you will**: - Work to get in front...