Executive Administrative Assistant Needed Immediately
3 weeks ago
Ontario Secondary School Teachers' Federation District 35- Technician/Administrative/Research/Agricultural
Executive Assistant
Computing and Communications Services (CCS)
Computing and Communications Services (CCS) is the central IT department at the University of Guelph, providing core IT services and technology solutions to the U of G community. CCS has a progressive organizational culture, including a strong learning and development focus, and is committed to its Core Values: Service Culture, Integrity, Individual Leadership, Teamwork, Agility, and Communication.
Reporting to the Associate Vice-President and Chief Information Officer (AVP/CIO), the Executive Assistant position provides consistent and high-quality administrative support and is a key contact for Computing and Communications Services. Managing their time effectively, the incumbent is able to anticipate the administrative support needs of the AVP/CIO while taking the initiative to optimize the effectiveness and efficiency of administrative tasks that are their responsibility. The incumbent will provide confidential administrative support; will be involved in scheduling and planning CCS Management Team (CCSMT) members as necessary for coordination of activities; Taking direction from the Manager, Communications & Cultural Engagement, the incumbent will meet the communications needs of the Office of the CIO. This may include communications for major initiatives that impact U of G users, as well as content creation for various print and digital media (web, social, video, etc.). This content helps inform the U of G community about CCS services and support as well as education and awareness of cyber security, etc. Completion of a two-year post-secondary education (university degree preferred) plus a minimum of two years of work experience preferably in an academic environment or an equivalent combination of education and experience.
Excellent customer service skills and a positive attitude combined with a high level of diplomacy, discretion and professionalism with the ability to multitask while maintaining a high quality of work are necessary attributes.
Communication experience in digital media and marketing in an academic environment is highly desirable. Experience managing social medial platforms for professional use. Previous experience with video content creation would be an asset.
Demonstrated understanding of University policy and procedures, and University information is advantageous.
Knowledge of U of G brand guide, social media guide and writing style guide would be considered an asset.
Experience with Microsoft 365 software is essential.
This position involves elements that must be performed on-campus as well as elements that can be conducted remotely. More information regarding the flexible work policy can be found here: .
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