Executive Administrative Assistant Needed Immediately
3 weeks ago
Our roots stretch back to 1911, when we were founded in Canada as an evangelism and Scripture distribution ministry led by a national membership of volunteers. Over the decades our ministry has broadened to inviting women and men of all vocations to share the gospel with innovative new Scripture resources alongside local church partners. In 2015, ShareWord Global was launched to help expand the work in more regions within Canada and around the world.
Through partnerships with local church and other like-minded ministries, we equip Christians of all nations with evangelism training and Scripture materials, so they can feel more empowered to share the gospel in their communities. We ignite and fuel a passion in people’s hearts to share the gospel as a community of believers. We ignite and fuel a passion in people’s hearts to share the gospel through training and equipping them, as a community of believers, to effectively introduce people to Jesus through God's Word.
The Executive Assistant will be working and reporting directly to the President of ShareWord Canada. The executive assistant will complete a broad range of administrative tasks, supporting day-to-day functions including coordinating travel, meeting minutes, office, email and calendar management.
Office coordination duties include coordinating and communicating office activities, office vendor contract administration supplies ordering, and restocking. In collaboration with Human Resources serving as a health & safety committee representative, coordinating approved staff training, and conducting general orientation & introductions of new employees.
Easy to Work With
Term: Full time
Location: Hybrid (2 days in office, 3 days remote)
Executive Administration (55%)
Provide scheduling and administrative support to the President; Office management such as maintaining hard and soft files. Other tasks include maintaining office equipment and supplies.
Manage telephone calls and communications to the President.
Be the primary liaison for all activities coming from the President's office.
Complete expense reports, credit card reconciliations, and more.
Other duties or projects assigned as required.
Company Activities & Office Coordination (30%)
Maintain inventory of office stationery, supplies, and equipment.
With the President, monitor vendor contracts for third-party suppliers and/or service providers and provide insight on cost effective contracts.
Other responsibilities will include support with company compliance for certain federal & provincial regulations such as OHSA, Human Rights, etc.
Provide general support in coordinating and minute-taking at the Board of Directors and Annual Members’ Meetings (evening hours as required).
Post-secondary diploma in office administration or undergraduate degree in business administration or related field.
A minimum of 5-7 years experience in a related field; experience providing senior leadership administrative support in a non-profit organization is preferred.
Ideal candidate holds a valid driver’s license and has access to a vehicle.
Experience supporting multiple executives in an organization is an asset.
Experience with project management or working with project management tools is an asset.
A minimum of 1-2 years experience in corporate event planning.
HR experience is an asset.
Extensive experience with Microsoft Office 365 including Excel.
Word, PowerPoint, and Apple products (MacBook) including Google Drive, Gmail, Outlook, and Microsoft Suites.
Experience with CRM’s would be an asset.
ShareWord Global is an evangelical Christian ministry, dedicated to sharing the Word of God with the world. As a Christian evangelical ministry, candidates must be able to demonstrate a personal commitment to Jesus Christ, and identify with our Mission and Statement of Faith. ShareWord Global is committed to ensuring equal access and participation for people with disabilities.
-
Guelph, ON, Canada University of Guelph Full timeOntario Secondary School Teachers' Federation District 35- Technician/Administrative/Research/Agricultural Executive Assistant Computing and Communications Services (CCS) Computing and Communications Services (CCS) is the central IT department at the University of Guelph, providing core IT services and technology solutions to the U of G...
-
Hamilton, ON, Canada EightSix Network Inc Full timeIf you're skilled at handling a multitude of administrative tasks, Robert Half has an open position for an Executive Assistant who will work to support a C level executive. You will play a critical role in supporting the ongoing operations of a growing company and be able to develop your professional experience and relationships. This Executive Assistant...
-
Stoney Creek, ON, Canada Robert Half Full timeIf you're skilled at handling a multitude of administrative tasks, Robert Half has an open position for an Executive Assistant who will work to support a C level executive. You will play a critical role in supporting the ongoing operations of a growing company and be able to develop your professional experience and relationships. This Executive Assistant...
-
Stoney Creek, ON, Canada Robert Half Full timeIf you're skilled at handling a multitude of administrative tasks, Robert Half has an open position for an Executive Assistant who will work to support a C level executive. You will play a critical role in supporting the ongoing operations of a growing company and be able to develop your professional experience and relationships. This Executive Assistant...
-
Stoney Creek, ON, Canada Robert Half Full timeIf you're skilled at handling a multitude of administrative tasks, Robert Half has an open position for an Executive Assistant who will work to support a C level executive. You will play a critical role in supporting the ongoing operations of a growing company and be able to develop your professional experience and relationships. This Executive Assistant...
-
Toronto, ON, Canada Irving Shipbuilding Full timeEXECUTIVE ASSISTANT Located at 3099 Barrington Street in Halifax, Nova Scotia, Canada, B3K 5M7, and 35 Micmac Boulevard, Dartmouth, Nova Scotia, Canada, B3A 4Y8, Irving Shipbuilding is proud to be Canada’s National Shipbuilder.Over the next 30 years, our shipbuilders will construct 20+ modern patrol ships and surface combatants for the Royal Canadian...
-
Ottawa, ON, Canada Blumetric Environmental Inc. Full timeEmployment Type: Full-time, Permanent BluMetric is seeking a dynamic and highly professional Executive Assistant to directly support our senior leadership team. Reporting to the CFO, and responsive to the CEO as needed, the Executive Assistant will support BluMetric’s c-suite to provide administrative oversight and support for all executive portfolios...
-
Waterloo, ON, Canada EightSix Network Inc Full timeWe are seeking an experienced and highly skilled Executive Assistant to support a C-Level Executive and Board of Directors. If you thrive in a fast-paced environment, possess excellent organizational and communication skills, and are dedicated to providing top-notch executive support, we invite you to apply for this exciting opportunity. This is an in office...
-
Waterloo, ON, Canada Robert Half Full timeWe are seeking an experienced and highly skilled Executive Assistant to support a C-Level Executive and Board of Directors. If you thrive in a fast-paced environment, possess excellent organizational and communication skills, and are dedicated to providing top-notch executive support, we invite you to apply for this exciting opportunity. This is an in office...
-
Toronto, ON, Canada Luann Bagg Staffing Inc. Full timeEXECUTIVE ASSISTANT to a CFO and an EVP: Total Compensation 110,000+, Immediate Full and Extensive Benefits +4 Weeks of Vacation!!! This an in-office role (5 days) when the executives are in the office and it can be remote when they are travelling. The office is at Yonge and Bloor. The OPPORTUNITY is with a client that is a well branded...
-
Toronto, ON, Canada TalentSphere Staffing Solutions Full timeExecutive Assistant Downtown Toronto - ONSITE 4 days/week Financial Services Our client, a leading Asset Management firm, is looking for an Executive Assistant. You will be part of the Private Client Group, collaborating directly with Investment Counsellors, playing a pivotal role in delivering efficient, precise, and value-added support to the team. ...
-
Toronto, ON, Canada Mttalentgroup Full timeExecutive Assistant Work Model: Hybrid (1-2 days in office, downtown Toronto) Client Overview: We are hiring on behalf of our esteemed client who is seeking a Rockstar Executive Assistant to partner with one of their top Executives. As an Executive Assistant, you will play a crucial role in supporting executive functions and facilitating smooth...
-
Toronto, ON, Canada Cavell Risk, Inc. Full timeThe Executive Assistant will provide an exceptional level of support to the Executive team, taking responsibility and ownership for a wide variety of licensing and regulatory task and providing high-level administrative support to the President (Toronto) and remote CEO (Vancouver). In this role, you must be detail oriented, accurate and flexible, have the...
-
Kitchener, ON, Canada EightSix Network Inc Full timeHammehr, in collaboration with our IT consulting client, is seeking an Executive Assistant to the CEO. This role is pivotal to making a tangible impact in a fast-paced, tech-driven environment. Organize and maintain files and databases in a confidential manner. Coordinate and manage special projects as needed. Proven experience as an Executive...
-
Kitchener, ON, Canada Hammehr Talent Consultants Full time €60,000 - €70,000Hammehr, in collaboration with our IT consulting client, is seeking an Executive Assistant to the CEO. This role is pivotal to making a tangible impact in a fast-paced, tech-driven environment. Organize and maintain files and databases in a confidential manner. Coordinate and manage special projects as needed. Proven experience as an Executive...
-
Toronto, ON, Canada CEI Fleet Collision and Safety Full timeWe are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. We are looking for a proven and experienced Executive Assistant (EA) with a passion for supporting a c-suite executive. This EA will serve as a strategic and tactical partner supporting an Executive Vice...
-
Brampton, ON, Canada GIFTCRAFT Full timeThe Executive Assistant/Administrative Specialist will work with stakeholders across the company (from Executives to Managers to Sales Representatives), delivering solutions that will ensure the maximum success & profitability for our team. General Job Duties will include administrative support for CEO and members of the Executive Team as needed; screening...
-
Toronto, ON, Canada The Salvation Army Full timeAbout The Salvation Army The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus. The Salvation Army Canada and Bermuda has...
-
Markham, ON, Canada Sofina Foods Inc. Full timeExecutive Assistant – Latrus Family Office This rewarding and demanding role operates within a high net worth (HNW) family office based in Toronto. The role is required to meet the needs of a highly successful and active entrepreneur who leads a global enterprise as chairman, is the head of a prominent Canadian family, and – together with his family...
-
Markham, ON, Canada Sofina Foods Inc. Full timeExecutive Assistant – Latrus Family Office This rewarding and demanding role operates within a high net worth (HNW) family office based in Toronto. The role is required to meet the needs of a highly successful and active entrepreneur who leads a global enterprise as chairman, is the head of a prominent Canadian family, and – together with his family...
