Office Administrator

7 months ago

Vancouver, Canada Quandri Full time

**Company Overview**

**We’re Quandri. We train intelligent robots to power the modern insurance brokerage and agency. We’re on a mission to unlock 10,000,000 hours of repetitive work over the next three years, so that time can be used for more valuable and meaningful endeavors.**

Every year, billions of hours are wasted on repetitive and manual work. This is work that can and should be automated, but has been overlooked. Quandri is building an AI robotics platform to fix this for the insurance industry.

Our robots enable insurance brokerages and agencies to automate many of their most time-consuming and repetitive processes. These software robots can be deployed into a customer’s existing software systems and work within their processes similar to how a person would, but at lightning speed and indefinitely.

We’ve begun by tackling massive problems around repetitive and high-volume work in the P&C insurance industry in North America, and have no shortage of product and geographic expansion opportunities over the next few years where this technology can have an even larger impact. We’ve raised venture capital from top US and Canadian investors to help us achieve our mission, and are now scaling the company to achieve this.

We saw 8x ARR growth last year and are aiming for 3x this year, making Quandri one of the fastest growing technology companies in Canada. We have won a few awards, and have already made a big impact on the insurance industry. However, what matters most is making our customer’s lives better one automated process at a time. We want you to be a critical part of that journey We’re a hybrid company, with ⅔ of our team in Vancouver and the rest distributed. For those in Vancouver, we have an office in Gastown that we expect people to be at three days a week. We understand both the advantages of some flexibility around personal lives, and the positive interpersonal effects of in-person collaboration.

**About the Role**

This role is crucial in ensuring all employees have a great experience in our offices; and the administrative part of the role plays a key part in ensuring leadership and the operations department remain efficient.

**In this role, tasks will include the following**:

- Organize supplies for the office on a regular schedule
- Interact with other office suppliers
- Regularly re-stock and re-organise communal office areas
- Fill in various administrative forms for employees
- Run small projects, keep track of progress and of other people's tasks
- Organize conference logistics
- Plan & organize travel and hotel stays
- Plan the Social schedule
- Organize company & team event logistics
- Organize employee & customer celebrations & gifts
- Track all office expenses
- Contribute to a friendly and inviting company culture
- Book meetings and manage calendars
- Make & manage various reservations
- Handle various admin needs of the executive team

**Experience / Qualities of the right person for this role**:

- 3+ years of experience in office administration and/or executive assistant roles
- Excellent organizational and communication skills
- Have a keen attention to detail
- Be able to manage small projects
- The ability to quickly execute on administrative tasks
- Be a self starter, notice what needs to be done without prescriptive direction
- Good computer skills (using software tools and spreadsheets)

**Our guiding principles**:

- ** Customers at the core**. We put the customer at the center of all we do. At a basic level, we believe business success comes down to talking to customers and building something they want. We don’t listen to customers and just take what they say blindly, but we think critically about it and build what they need. Customers are the core of everything we do, and our business exists to serve them. We prioritize their needs over all else within the company.
- ** Fast by default.** There are times when we need to move slowly and deliberately, but we default to acting fast and with urgency. We slow down when necessary, but this should be a deliberate choice. Businesses become more lethargic as they grow, this principle is designed to fight this fact.
- ** Be curious.** We understand the world by being curious and asking why. We aren’t satisfied with surface level understanding, and seek a deeper understanding of why things are the way they are. Don’t take someone’s word for it or the answer “because that’s how we do it.” Understand why and dig deep.
- ** Act like an owner.** We’re all owners of the business and act like it. We follow through on commitments, own our results and think long-term.

**Compensation and Benefits**:

- The range for base pay is $55k - $65k which is dependent on level of experience, performance and choice of stock option compensation
- Employee stock options based on experience level
- Comprehensive health benefits, including Lifestyle Spending Account
- Four weeks of paid vacation per year

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