Administration Specialist

2 weeks ago

Oshawa, Canada Securitas Canada Ltd. Full time

**Essential Functions and Responsibilities:
- **Accounts Payable processing (approx. 25% time spent)**:

- Verify accuracy of invoices including applicable sales taxes and communicate any discrepancies.
- Enter invoices and employee expenses into Oracle Accounts Payable System.

Validate vendor statements and inquiries, investigates discrepancies.
- **Benefits administration (approx. 25% time spent)**:

- process disability claims
- process changes to coverage and new additions/terminations.
- generate and make changes to monthly billing for Accident Insurance through RBC Insurance.
- communicate with division payroll administrators regarding company top-up and optional insurance payments, as well as advances and repayments to be processed under the collective agreement for disability leaves.
- communicate with union on issues if needed.

process quarterly optional insurance lists and perform audit to ensure payroll deduction and benefit premiums are in line.
- **Payroll entries (approx. 25% time spent)**:

- review weekly schedule provided and enter scheduled shifts into payroll
- compare daily attendance sheets against schedule and make changes accordingly
- review all entered time matched billable and non-billable hours per schedule

ensure all premiums are added accordingly based on union rules
- **Other support duties include (approx. 25% of time spent)**:

- WSIB claims are processed quickly and corporate/divisional procedures are followed throughout the division. Communicates with Human Resources Corporate Division with work-related injuries, as needed, and submits copies of the WSIB paperwork, to Human Resources Corporate Division.
- Responsible for checking uniform orders from other sites, and ordering as needed, as well as working with supervisors and suppliers to correct any problems. Responsible for setting up and maintaining voucher program through uniform vendor and checking/verifying invoices.
- Responsible to remain up to date on payroll and collective agreement to remain as back-up to payroll administrators if they go off on leave.
- Work with General Manager to update procedures as needed, such as hiring procedure, Sick & Accident and WSIB procedures.

Provide additional human resources services as required by the General Manager of the division.

**QUALIFICATIONS:
- Post-secondary diploma or degree in Business, related field required.
- Minimum of 1 to 2 years of experience in payroll administration or benefits administration is an asset
- Demonstrated proficiency in computer skills, Microsoft office (Word/Excel)
- Working knowledge of the Workplace Safety and Insurance Board (WSIB)
- Must possess excellent communication (both oral and written) and people skills to work with internal and external clients.
- Handling and being exposed to sensitive and confidential information.
- Excellent planning, organizing, and project coordination skills coupled with a high attention to deal as well as the ability to meet deadlines.
- Must have a strong ability to effectively problem solve, along with the ability to work independently or as part of a team.

Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we’re looking for you to join the Securitas team.

Securitas Canada's Mission:
Securitas’ mission is to protect homes, workplaces, and communities by providing the security services they need to protect their assets, safeguard their people, and maintain their ability to generate profits.

Securitas Aviation's Mission:
Securitas Aviation ensures the safety of passengers all over the world providing thorough security checks at airports in Canada

Our Values:
Securitas’ core values - Integrity, Vigilance and Helpfulness - are the foundation for our employees to build trust with customers, colleagues, and the surrounding community.

Integrity:
Securitas employees are honest and trusted by customers to safeguard their premises and valuables. We don’t compromise on integrity and create an open forum for our employees and customers to voice opinions, report improprieties, and share information.

Vigilance:
Seeing, hearing, and evaluating. A Securitas employee is always attentive and often notices things that others don’t. Their vigilance is necessary in order to be aware of potential risks or incidents that may take place on our customers’ premises.

Helpfulness:
As part of an on-going effort to ensure safety, Securitas employees are always ready to help if an incident occurs that requires intervention regardless of whether or not it is directly related to their job.

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