Administration Specialist

2 months ago

Oshawa, Canada Securitas Canada Ltd. Full time

**Essential Functions and Responsibilities:
- **Accounts Payable processing (approx. 25% time spent)**:

- Verify accuracy of invoices including applicable sales taxes and communicate any discrepancies.
- Enter invoices and employee expenses into Oracle Accounts Payable System.

Validate vendor statements and inquiries, investigates discrepancies.
- **Benefits administration (approx. 25% time spent)**:

- process disability claims
- process changes to coverage and new additions/terminations.
- generate and make changes to monthly billing for Accident Insurance through RBC Insurance.
- communicate with division payroll administrators regarding company top-up and optional insurance payments, as well as advances and repayments to be processed under the collective agreement for disability leaves.
- communicate with union on issues if needed.

process quarterly optional insurance lists and perform audit to ensure payroll deduction and benefit premiums are in line.
- **Payroll entries (approx. 25% time spent)**:

- review weekly schedule provided and enter scheduled shifts into payroll
- compare daily attendance sheets against schedule and make changes accordingly
- review all entered time matched billable and non-billable hours per schedule

ensure all premiums are added accordingly based on union rules
- **Other support duties include (approx. 25% of time spent)**:

- WSIB claims are processed quickly and corporate/divisional procedures are followed throughout the division. Communicates with Human Resources Corporate Division with work-related injuries, as needed, and submits copies of the WSIB paperwork, to Human Resources Corporate Division.
- Responsible for checking uniform orders from other sites, and ordering as needed, as well as working with supervisors and suppliers to correct any problems. Responsible for setting up and maintaining voucher program through uniform vendor and checking/verifying invoices.
- Responsible to remain up to date on payroll and collective agreement to remain as back-up to payroll administrators if they go off on leave.
- Work with General Manager to update procedures as needed, such as hiring procedure, Sick & Accident and WSIB procedures.

Provide additional human resources services as required by the General Manager of the division.

**QUALIFICATIONS:
- Post-secondary diploma or degree in Business, related field required.
- Minimum of 1 to 2 years of experience in payroll administration or benefits administration is an asset
- Demonstrated proficiency in computer skills, Microsoft office (Word/Excel)
- Working knowledge of the Workplace Safety and Insurance Board (WSIB)
- Must possess excellent communication (both oral and written) and people skills to work with internal and external clients.
- Handling and being exposed to sensitive and confidential information.
- Excellent planning, organizing, and project coordination skills coupled with a high attention to deal as well as the ability to meet deadlines.
- Must have a strong ability to effectively problem solve, along with the ability to work independently or as part of a team.

Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we’re looking for you to join the Securitas team.

Securitas Canada's Mission:
Securitas’ mission is to protect homes, workplaces, and communities by providing the security services they need to protect their assets, safeguard their people, and maintain their ability to generate profits.

Securitas Aviation's Mission:
Securitas Aviation ensures the safety of passengers all over the world providing thorough security checks at airports in Canada

Our Values:
Securitas’ core values - Integrity, Vigilance and Helpfulness - are the foundation for our employees to build trust with customers, colleagues, and the surrounding community.

Integrity:
Securitas employees are honest and trusted by customers to safeguard their premises and valuables. We don’t compromise on integrity and create an open forum for our employees and customers to voice opinions, report improprieties, and share information.

Vigilance:
Seeing, hearing, and evaluating. A Securitas employee is always attentive and often notices things that others don’t. Their vigilance is necessary in order to be aware of potential risks or incidents that may take place on our customers’ premises.

Helpfulness:
As part of an on-going effort to ensure safety, Securitas employees are always ready to help if an incident occurs that requires intervention regardless of whether or not it is directly related to their job.

  • Administrative Support Specialist

    2 months ago

    Oshawa, Ontario, Canada beBee Professionals Full time $30,000 - $40,000

    As a key member of our team, we are seeking a highly skilled Administrative Support Specialist to provide exceptional support to our clients in Oshawa, Canada. In this role, you will be responsible for managing incoming calls, scheduling appointments, and performing general administrative tasks to ensure smooth office operations.Key Responsibilities:Manage...

  • Administrative Support Specialist

    2 months ago

    Oshawa, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Oshawa. As an Administrative Support Specialist, you will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide...

  • Business Administration Assistant

    2 months ago

    Oshawa, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to support our office team at beBee Professionals in Oshawa. As an Administrative Support Specialist, you will be responsible for handling a variety of administrative tasks, ensuring smooth day-to-day office functions.Key Responsibilities:Manage office correspondence,...

  • Dental Administrator

    6 months ago

    Oshawa, Canada OSHAWA DENTAL PRACTICE Full time

    We are an established and fast paced, non corporate dental practice located in Oshawa. Our practice has been an integral part of the Oshawa community for over 30 years. We have multiple dental associates and specialists on staff and an active hygiene program. We are team oriented with a focus on high quality and patient centered dentistry. We are a fully...

  • Administrative Assistant

    4 weeks ago

    Oshawa, Canada Ontario Tech University Full time

    **Administrative Assistant** **Tracking Code**:req1415 **Faculty/Department**: Office of the Provost **Number of Positions**:1 **Appointment Type**: Full-Time Continuing, **Hours of Work**: 35 hours per week **Salary Range**:Level 6 - Annual Hiring Salary, $53,231, with annual step progression in accordance with the Salary Grid. **Posting...

  • Administrative Assistant

    3 months ago

    Oshawa, Canada Ontario Tech University Full time

    **Administrative Assistant** **Tracking Code: req1310** **Faculty/Department**: Faculty of Engineering and Applied Science **Number of Positions**:1 **Appointment Type**: Full-Time Continuing **Hours of Work**: 35 hours per week **Salary Range**:Level 6 - Starting Salary, Step 1 $55,534 **Posting Date**:September 16, 2024 **Closing Date**: September...

  • Title Specialist

    6 months ago

    Oshawa, Canada IAA, an RB Global Inc. Company Full time

    IAA, an RB Global, Inc. Company is searching for Title Specialist to join the team at our team in Oshawa, ON IAA is Canada's leading live and live-online salvage vehicle auction company with auction facilities across British Columbia, Alberta, Ontario, Quebec and Atlantic Canada. IAA's national service offering allows sellers to standardize processes across...

  • Title Specialist

    7 months ago

    Oshawa, Canada IAA Holdings, LLC Full time

    IAA Holdings, LLC (IAA), a leading provider of loss recovery services to the insurance industry in Canada, has an opening for a Title Specialist at our facility in West Oshawa, ON IAA is Canada's leading live and live-online salvage vehicle auction company with auction facilities across British Columbia, Alberta, Ontario, Quebec, and Atlantic Canada. IAA's...

  • Administrative Support Specialist

    2 months ago

    Oshawa, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    beBee Professionals in Oshawa is seeking a highly skilled Office Administrator to join our team. The successful candidate will be responsible for managing daily office operations, supporting staff, and ensuring that administrative tasks are completed efficiently.Key Responsibilities:Manage incoming calls, emails, and office correspondence.Schedule meetings...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Canada Ontario Tech University Full time $53,231

    Administrative Assistant Tracking Code: req1415 Faculty/Department: Office of the Provost Number of Positions: 1 Appointment Type: Full-Time Continuing, Hours of Work: 35 hours per week Salary Range: Level 6 - Annual Hiring Salary, $53,231, with annual step progression in accordance with the Salary Grid. Posting Date: November 28, 2024 Closing...

  • Administrative Assistant

    5 months ago

    Oshawa, Canada Ontario Tech University Full time

    Administrative Assistant Tracking Code: req1237 Faculty/Department:  Office of the Provost Number of Positions:  1 Appointment Type:  Full-Time Continuing, Hours of Work:  35 hours per week  Salary Range:  Level 6 - Annual Hiring Salary, $53,231, with annual step progression in accordance with the . Posting Date:  July 25, 2024 ...

  • Administrative Support Specialist

    2 months ago

    Oshawa, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking a highly organized and detail-oriented Office Operations Coordinator to support our office team at beBee Professionals in Oshawa. As an Office Operations Coordinator, you will be responsible for handling a variety of administrative tasks, ensuring smooth day-to-day office functions.Key Responsibilities:Manage office correspondence, including...

  • Temporary Administration/accounts Receivable

    6 months ago

    Oshawa, Canada Halenda's Meats Full time

    Job Description: Temporary Administration / Accounts Receivable Specialist (Maternity Leave Coverage) Company Overview: - Halenda’s The Meat People is a Canadian success story, a family-run business that started more than 40 years ago in 1979. We are an award-winning processor of quality fresh meat, smoked and prepared meats and deli meats. All of our...

  • Administrative Assistant

    2 months ago

    Oshawa, Canada Ontario Tech University Full time

    **Administrative Assistant - Limited Term** **Tracking Code: req1371** **Faculty/Department**: Faculty of Engineering and Applied Science **Number of Positions**:1 **Appointment Type**: Limited Term 12 Months **Hours of Work**: 35 hours per week **Salary Range**:Level 5 - Starting Salary, Step 1 $51,251 **Posting Date**:October 28, 2024 **Closing...

  • Idrr Administrative Assistant Limited Term

    2 weeks ago

    Oshawa, Canada Ontario Tech University Full time

    **IDRR Administrative Assistant Limited Term** **Tracking Code**:req1420 **Faculty/Department**: Faculty of Health Sciences **Number of Positions**:1 **Appointment Type**: Limited Term, 18 Months **Hours of Work**: hours per week **Hourly Rate**:26.99 per hour **Posting Date**:December 11, 2024 **Closing Date**: January 2, 2025 **Nature of...

  • Administrative Assistant

    3 months ago

    Oshawa, Canada Ontario Tech University Full time

    **Administrative Assistant - Limited Term** **Tracking Code: req1311** **Faculty/Department**: Faculty of Engineering and Applied Science **Number of Positions**:1 **Appointment Type**: Limited Term 18 Months **Hours of Work**: 35 hours per week **Salary Range**:Level 6 - Starting Salary, Step 1 $55,534 **Posting Date**:September 16, 2024 **Closing...

  • CRM Solutions Specialist

    6 months ago

    Oshawa, Canada Durham College Full time

    **About Durham College**: - Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one...

  • Executive Support Specialist

    5 hours ago

    Oshawa, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    At beBee Professionals in Oshawa, we are seeking an organized and detail-oriented Executive Support Specialist to join our team.About the Role:This is a fantastic opportunity for a motivated individual to support our office operations and contribute to the success of our organization.The ideal candidate will possess excellent communication and organizational...

  • ISO Work Specialist

    4 weeks ago

    Oshawa, Ontario, Canada aaron Full time

    We are seeking a highly motivated and dedicated ISO Work Specialist to join our team at aaron in Oshawa.Company Overviewaaron is a dynamic company that values teamwork, dedication, and hard work. We strive to provide our employees with opportunities for growth and development.In this role, you will have the opportunity to make a meaningful contribution to...

  • Temporary Project Specialist

    4 months ago

    Oshawa, Canada Durham Region Non-Profit Housing Corporation Full time

    **ABOUT DURHAM REGION NON-PROFIT HOUSING CORPORATION**: Durham Region Non-Profit Housing Corporation (DRNPHC) is a social community and affordable housing provider in the Region of Durham providing homes to tenants with low and moderate-incomes in approximately 1,200 affordable rental units throughout 17 residential properties. Our portfolio includes...