Administrative Assistant

2 months ago

Oshawa, Canada Ontario Tech University Full time

**Administrative Assistant**

**Tracking Code: req1310**

**Faculty/Department**: Faculty of Engineering and Applied Science

**Number of Positions**:1

**Appointment Type**: Full-Time Continuing

**Hours of Work**: 35 hours per week

**Salary Range**:Level 6 - Starting Salary, Step 1 $55,534

**Posting Date**:September 16, 2024

**Closing Date**: September 20, 2024

**Job Summary**: The Administrative Assistant, under the direction of the Department Chair, provides administrative support to the Department of Mechanical and Manufacturing Engineering (MME) within the Faculty of Engineering and Applied Science (FEAS).

**Nature of work**:
Reporting to the Director of Planning and Operations (DPO), the Administrative Assistant works closely with the DPO and the MME Department Chair providing administrative support to the Dept Chair, faculty and members of the MME Department and Faculty of Engineering and Applied Science.

**Responsibilities/accountabilities**:

- Provide front-line contact for the department and all undergraduate departmental matters.
- Serve as Secretary to Department Council(s)/Meetings and provide administrative support for all major departmental committees, such as the Undergraduate Curriculum Committees, Canadian Engineering Accreditation Board Committees, Departmental Hiring Committees, and Industrial Advisory Committee
- Support the Department Chair, Chair of the Teaching Assistant (TA) committee and other Committee members on the collection of course instructor and TA surveys in TA/course preferences, and the administrative processing of assignments for TAships, including generating TA contracts and communicating with TAs on all related matters.
- Coordinate with the Department Chair and the Director of Planning and Operations on the administration of Limited Term Faculty Member (LTFM) contracts for the department including the posting of these positions on the university website and the creation of the LTFM in the Employee Personnel Action Form (EPAF) Banner system.
- Coordinate and support the creation of all departmental research contracts including Post Doctoral Fellows, Research Associates, Research Assistants and Research Technicians contracts, and the completion of these contracts in the Employee Personnel Action Form (EPAF) Banner system.
- Provide support in the processing of all documents requiring Department Chair sign-off and approval including final grade re-appraisals, elective approval forms, academic considerations, letter of permissions, course assessment/substitutions and others as required.
- Provide administrative support to faculty members including: drop box requests; posting class and office hours, cancellation notices; and ad hoc faculty member requests.
- Review student capstone expense claims to ensure all supporting documentation is included for submission to the Dean’s Office for full expense review.
- Collect midterm and final exam requirements for submission to Dean’s Office.
- Other duties as assigned by the Department Chair in support of the Department and Faculty.

**Required Skills**:

- Post-secondary education or equivalent combination of education and/or experience.
- A minimum of one to three years of successful experience in a client services role.
- Administrative experience in an academic environment, including knowledge of university policies and procedures would be considered an asset.
- Attention to detail, confidentiality and the ability to manage high volume and multiple demands.
- Excellent communication and interpersonal skills with a demonstrated ability to handle faculty, staff and students with tact and diplomacy.
- Intermediate in MS Word, Excel and PowerPoint

**Required Education**:

- Completion of a Formal Post-Secondary/College Program of Two Academic Years.
- An equivalent combination of education and related experience may be considered.
- Verification of Academic credentials may be required

**Required Experience**:

- A minimum of one year of experience, preferably in an academic environment.
- An equivalent combination of education and related experience may be considered.

**How to Apply**:
Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and

  • Administrative Assistant

    1 month ago

    Oshawa, Ontario, Canada CB Canada Full time

    Job Title: Administrative AssistantWe are seeking a highly skilled and experienced Administrative Assistant to join our team at CB Canada. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including word processing, filing, and faxing, as well as performing data entry in an Excel spreadsheet.Key...

  • Administrative Assistant

    6 months ago

    Oshawa, Canada Kathleen Black Coaching and Consulting Full time

    We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. **Responsibilities**: - Administrative Tasks: Performs a variety of administrative tasks to support the operations of the business, such as entering and updating data, drafting and preparing a variety of...

  • Administrative Assistant

    4 weeks ago

    Oshawa, Ontario, Canada CB Canada Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CB Canada. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including word processing, filing, and faxing.Key Responsibilities:Complete word processing, filing, and...

  • Administrative Assistant

    5 months ago

    Oshawa, Canada Pinchin Ltd. Full time

    **Administrative Assistant** **Oshawa, ON** Today is the day to boost your career! Pinchin is seeking a Administrative Assistant to join our team in our Oshawa office. The Administrative Assistant will assist with general office duties and with the tracking coordinating of projects for our Insurance Services Team. This is a fast-paced position requiring a...

  • Administrative Assistant

    1 month ago

    Oshawa, Ontario, Canada Ontario Power Generation Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ontario Power Generation. As an Administrative Assistant, you will provide comprehensive administrative support to Senior Managers and their departments, utilizing new technologies to deliver efficient processes in areas such...

  • Administrative Assistant

    4 months ago

    Oshawa, Canada Ontario Tech University Full time

    Administrative Assistant Tracking Code: req1237 Faculty/Department:  Office of the Provost Number of Positions:  1 Appointment Type:  Full-Time Continuing, Hours of Work:  35 hours per week  Salary Range:  Level 6 - Annual Hiring Salary, $53,231, with annual step progression in accordance with the . Posting Date:  July 25, 2024 ...

  • Administrative Assistant

    5 months ago

    Oshawa, Canada Lakeridge Health Full time

    LAKERIDGE HEALTH ADMINISTRATIVE ASSISTANT II (Non-Union) CORPRORATE STRATEGY FULL-TIME 8 HOUR DAY SHIFTS **Salary**: $28.12 - $38.24 Lakeridge Health Oshawa DUTIES AND RESPONSIBILITIES: QUALIFICATIONS: - Graduate of an Office Administration (Executive) Program or equivalent combination of education or experience; - Minimum 3 years' experience in an...

  • Administrative Assistant

    4 weeks ago

    Oshawa, Ontario, Canada Ontario Power Generation Full time

    Job Title: Administrative AssistantOntario Power Generation (OPG) is seeking a highly skilled and organized Administrative Assistant to join our team. As an Administrative Assistant, you will provide comprehensive administrative support to senior managers and their departments, utilizing new technologies to deliver efficient processes in areas such as...

  • Administrative Assistant

    11 hours ago

    Oshawa, Canada Faith Place Full time

    **Faith Place Administrative Assistant** **About Faith Place**: Faith Place is a welcoming non-profit senior citizens’ apartment building located near Oshawa city centre. We provide residents of all denominations the comforts of independent living with the added assurance of extra support services, fostering an active, fulfilling, and worry-free...

  • Administrative Assistant

    5 months ago

    Oshawa, Canada Durham College Full time

    **About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...

  • Administrative Assistant

    2 months ago

    Oshawa, Ontario, Canada Durham College Full time

    About Durham College:Durham College is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the skills and...

  • Administrative Services Assistant

    4 weeks ago

    Oshawa, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly skilled Administrative Services Assistant to join our team at beBee Professionals in Oshawa. As an Administrative Services Assistant, you will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide administrative support to our...

  • Administrative Assistant

    1 month ago

    Oshawa, Canada Ontario Power Generation Full time

    **Location**:Oshawa, ON, CA, L1H 8W8**Req ID**:48954 **Status**: Contract (12-months) **Working Conditions**: On-Site **Education Level**:Post secondary diploma/degree in Business Administration, Communications, or a related field preferred. **Base Location**: Bowmanville, ON**Temporary Work Location**: Pickering, ON **Shifts(s)**:Days **Travel**: Yes -...

  • Administrative Assistant

    3 months ago

    Oshawa, Canada Ben Construction Full time

    ## Job Summary # Duties - Assist in organizing and scheduling appointments, meetings, and events. - Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies. - Provide quality customer service to clients and visitors. - Assist with data entry tasks and...

  • Executive Administrative Assistant

    1 month ago

    Oshawa, Canada Durham Catholic District School Board Full time

    The Durham Catholic District School Board is located just east of Toronto and is renowned for providing comprehensive Catholic education to over 25,000 students in 38 elementary schools, 7 secondary schools, and 7 continuing and alternative education centers throughout Durham Region. POSITION: Executive Administrative Assistant - Full-time -...

  • Business Administration Assistant

    4 weeks ago

    Oshawa, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to support our office team at beBee Professionals in Oshawa. As an Administrative Support Specialist, you will be responsible for handling a variety of administrative tasks, ensuring smooth day-to-day office functions.Key Responsibilities:Manage office correspondence,...

  • Administrative Assistant

    5 months ago

    Oshawa, Canada Townsend Electric Ltd. Full time

    Townsend Electric has been in business for 100 years and prides itself on having a dedicated team, strong customer service orientation, and a professional, challenging and rewarding work environment. You would be responsible for scheduling, work processing, maintaining files, handling front office reception and administration duties (including greeting...

  • Administrative Assistant

    5 months ago

    Oshawa, Canada Durham College Full time

    **About Durham College**: Durham College (DC) is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the...

  • Administrative Assistant

    6 months ago

    Oshawa, Canada Durham College Full time

    **About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...

  • Administrative Assistant

    3 months ago

    Oshawa, Canada BABS AUTO SALES Full time

    Babs Auto Sales is looking for an amazing Bookkeeper/ Administrative Assistant to support our growing team. The Bookkeeper/ Administrative Assistant will support the accounting team and manage a variety of tasks, including but not limited to, AR, AP, Inventory, transactions/statement reconciliation, team member expenses and more. Additionally, you will be a...