Accounts Payable Administrator

2 weeks ago

Toronto, Canada University Health Network Full time

**Job Posting: # 923168**
**Position: Accounts Payable **Administrator**
Department: Finance
Status: Permanent Full-Time

**Salary**: $51,630 - $64,537 annually
Site: The Michener Institute (On-site opportunity)
Hours: 35 hours per week

The Michener Institute is Canada’s only post-secondary institution devoted exclusively to the applied health sciences professions. In January 2016 the Michener Institute integrated with University Health Network and has become the Michener Institute of Education at UHN. Offering full-time, part-time and continuing education programs, The Michener Institute is committed to providing its students with **Best Experience, Best Education**. Through an innovative healthcare curriculum and an engaging learning environment, The Michener Institute prepares learners to become competent and highly skilled allied health professionals.

**Position Summary**

As an integral part of the Finance team, the Accounts Payable Administrator will support the Procure to Pay process and assist with other accounting duties.

**Accounts Payable Responsibilities**

This position is responsible for processing accounts payables transactions including such duties as maintaining records of amounts owed, verifying invoices, computing discounts, coding expenses, preparing vouchers for payment, printing of cheques, reconciling vendors’ statements and other reports, as required. Also verifying invoices to original orders to ascertain compliance with all conditions of purchase prior to payment. Maintaining of purchase orders, invoice files and related purchasing records and academic contracts. Other duties include:

- Support the Accounts Payable process to ensure that transactions are processed in a timely manner and all expenses comply with BPS Procurement Policy
- Prepare Purchase Order with details provided from Purchase Requisitions and/or quotes provided from staff on a timely basis
- Enter invoices ensuring all approvals are completed as per procurement policy
- Process cheque run in a timely manner
- Review and enter corporate credit card expense claims
- Perform AP subledger to GL reconciliation at month end
- Maintenance of all Accounts Payable records
- Prepare journal entry for expense accruals
- Back-up of team members when absent/vacation
- Deposit cash into bank
- File documents and maintain inventory of office supplies

**Position Qualifications**:

- Bachelor’s Degree in Accounting, Finance, Business Administration or equivalent program
- Minimum 3-5 years’ related experience
- Experience in a post-secondary institution or not for profit environment would be an asset
- Ability to work accurately under pressure and to meet tight deadlines
- Ability to work independently and as a team member
- Strong organizational and multi-tasking skills
- Advanced proficiency in MS Excel (macros and pivot tables)
- Familiarity with Great Plains accounting software
- Highly detail-oriented and organized
- Excellent verbal and written communication skills
- Strong problem solving and analytical skills
- Ability to troubleshoot and resolve client/vendor/customer problems in a diplomatic manner required
- Vaccines (COVID-19) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code_

**Qualified applicants are invited to submit a detailed resume and cover letter.**

**Closing Date: Until Filled**

The Michener Institute is publicly funded by the Ministry of Health and is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity.

Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

While we thank all applicants only those selected for an interview will be contacted.

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