Accounts Payable Administrator

2 weeks ago

Toronto, Canada Finlink Group Full time

**Accounts Payable Administrator**

**OBJECTIVE**:
As an Accounts Payable Administrator, in your world, nothing is too big or too small when it comes to creating success. This means you are ready to roll up your sleeves and get your hands dirty. It is this mindset that will allow you to excel as the AP Administrator for our leading Real-estate client.

Reporting to the Accounts Payable Supervisor, the Accounts Payable Administrator will efficiently and accurately process invoices and payment runs in a timely manner and supports all department functions as requested.

**CLIENT INFO**:
They were built on the tradition of excellence that began over 60 years ago. They believe in greatness and making a difference that improves your lifestyle. A large privately owned, Toronto based, fully integrated real estate development and property management company.

**KEY RESPONSIBILITIES**:

- Full cycle accounts payable function for assigned portfolio
- Import invoices into Yardi Payscan and complete entry, matching to PO and send for approvals through the workflows
- Process all utility invoices for assigned portfolio ensuring to meet all due dates
- Process cheque requisitions/payment requests, credit card payments in a timely manner ensuring to meet all due dates
- Process corporate payables through manual AP batch and ensuring all approvals are in place
- Daily monitoring and follow-up of workflow to ensure all invoices are completed and resent for approvals through the workflows
- Posting of approved invoices ready for payment
- Prepare bi-weekly cheque packages with relevant back-up and submit to AP Supervisor for review/approval
- Process bi-weekly EFT payments by selecting and sending to AP Supervisor for review/approval
- Release/mail of signed cheques
- Filing of all back-up ensuring filing is kept current
- Statement reconciliations for assigned vendors
- Responding to suppliers and managers’ queries in a timely and respectful manner
- Other duties as may be reasonably required for this position

**PROFESSIONAL QUALIFICATIONS**:

- Working knowledge of Yardi Voyager version 7S, Payscan (P2P) experience nice to have but can be taught
- Intermediate Excel skill level
- Excellent time management skills and ability to work under pressure
- Ability to prioritize and manage conflicting demands efficiently ensuring to meet all deadlines
- Ability to work in a fast-paced environment
- Ability to: perform assigned duties with mínimal supervision; use of tact and discretion; interact effectively with supervisors, employees, and the general public; learn and adapt to new technology as it relates to the office practices and procedures; maintain confidentiality of information; pay attention to detail; work effectively despite interruptions; plan, organize, and prioritize work; proofread documents and other work; use a computer, related software and other standard office equipment.

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