Administrative Support

3 weeks ago

Orillia, Canada City of Orillia Full time

**JOB DESCRIPTION**

The Corporation of the City of Orillia has an opening for a maternity leave covering the position of Administrative Support - Legislative Services in the Development Services and Engineering Department for a period of approximately 12 months.

**DUTIES**
- Provide clerical support to the Development Services and Engineering Department, Legislative Services and Building Division’s including minute taking, research, correspondence, outgoing mail, filing, photocopying.
- Provide assistance at the Department’s counter, including responding to general inquiries and greeting visitors.
- Licensing Appeal Tribunal support to schedule hearings, post notices, swear in participants, record exhibits and prepare correspondence.
- Track and up-date list of exotic animals, prepare quarterly spreadsheet and report to locally authorized agencies for distribution by the Manager of Legislative Services.
- Maintain monthly record of False Alarms and send notices/warning letters to affected parties.
- Assist Office Manager with preparing and processing weekly Cash Deposit Reports.
- Provide back-up administrative support to the Permits Clerk Technician in their absence.
- Maintain the parking ticket database and process online ticket payments, provide month-end reports and prepare month-end payments.
- Prepare and coordinate material for trial including assisting the Manager of Legislative Services in the setting of trial dates for all enforcement agencies, organizing and submitting related material and sending out appropriate notices after trial.
- Respond to general public inquiries and disputes concerning Parking Infractions.
- Provide assistance to the Manager of Legislative Services to process access requests under the _Municipal Freedom of Information and Protection of Privacy Act._

**QUALIFICATIONS**
- Community College diploma in Office/Business or Legal Administration.
- AMCTO Municipal Administration Program (MAP) is an asset.
- Ability to read and understand provincial legislation.
- Working knowledge of the Ontario Municipal Records Management System (TOMRMS) filing system and SharePoint.
- Excellent organizational, judgment, initiative and interpersonal skills with ability to work in a team environment.
- Ability to deal effectively and courteously with the public, staff and external agencies.
- Valid class ‘G’ Ontario driver’s licence with reliable vehicle.
- A current and acceptable Criminal Record Check is required for this position at the incumbent’s expense, prior to commencement date.

**Job Type**: Fixed term contract

**Salary**: $24.23-$28.91 per hour

Schedule:

- Day shift
- Monday to Friday

Work Location: One location

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