Administrative Support

5 days ago

Orillia, Canada City of Orillia Full time

**JOB DESCRIPTION**

The Corporation of the City of Orillia has an opening for a temporary employee for the position of Administrative Support in the Recreation, Youth and Culture division of the Corporate Services department for approximately 12 months.

**DUTIES**
- Process accounts payable, accounts receivable, general receivable collections, and balance the cash drawer, as well as process purchase orders, cheque requisitions, journal vouchers for all areas of the Recreation, Youth and Culture Division.
- Comply with City Collections policy and procedure for outstanding accounts. Track information, make phone calls and send notice regarding payment as well as liaise with Credit Bureau personnel regarding the obtaining of funds.
- Process departmental credit card invoices, food concession payments, and event deposits.
- Implement Contractor Compliance Program with new projects and contractors. Ensure packages are fully complete with the most up-to-date insurance and WSIB coverage. Track information on departmental spreadsheet for the Health and Safety Officer.
- Implement and ensure adherence to the RFP/RFQ/RFT procedure, including the editing, distribution, collection of tender of documents and subsequent addendums, and issuing results through the bidsandtenders.ca website software. Prepare memos and letters for distribution related to the purchasing policy, tender results, Purchase Order approval, and rental agreements.
- Process program registrations, payments, facility bookings, as well as respond to telephone and front counter inquiries.
- Track and monitor budget expenditures and grant allocations related to Atherley Narrows Bridge.
- Prepare asset tracking information and insurance replacement fees for new and existing equipment within the Recreation, Youth and Culture Division.

**QUALIFICATIONS**
- Two-year Community College diploma in accounting or business administration.
- Minimum one and a half years related experience.
- Excellent organizational, communication, judgment and interpersonal skills with the ability to work in a team environment.
- Excellent computer skills using MS Office Suite, including Outlook, Word, Excel, Active Network, as well as Great Plains Dynamics Software.
- Working knowledge of the TOMRMS filing system and SharePoint.
- Possess a valid class ‘G’ Ontario’s driver’s license and access to a vehicle.
- An acceptable Criminal Record Check is required for this position at incumbent’s expense, prior to the employment start date.

**Job Types**: Full-time, Fixed term contract

**Salary**: $24.23-$26.74 per hour

Schedule:

- 8 hour shift

Work Location: In person

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