Administrative Assistant

2 months ago

Headingley, Canada Matix Lumber Inc. Full time

Matix Lumber Inc. is a family and locally owned and operated professional building supply centre that provides for all of your building needs. We are a building supply and project centre providing project providing contractors and do-it yourself builders with the tools, materials, design, and construction services to support projects of any scale.

Matix Lumber services all sectors of the building industry and offer a comprehensive selection of quality lumber and building materials manufactured by North America’s leading producers. We provide contractors, avid builders DIYers, and community leaders the tools, construction service, and design expertise to support residential and commercial projects - from start to finish.

We believe in building collaborative, mutually beneficial relationships with everyone we work with and have been able to achieve this through our industry experience, sound project execution, and visionary thinking.
- Maintaining and proactively organizing complex calendars, organizing meetings and conference calls, ensuring the SMT has all the relevant information prior to meetings.
- Support the Safety team in an administrative capacity.
- Completing expense reports and coordinating with team on expenses and invoice approvals.
- The composition and/or preparation of presentations such as memorandums, correspondence, financial proposals / reports, etc.).
- Assisting the SMT with their reporting process, including document preparation and collection across Companies and Departments.
- Planning events and large meetings, as well as managing the Winnipeg Jets/Skybox bookings.
- Assist with onboarding new employees, preparing documentation, and scheduling training or orientation sessions.
- Aid in tracking compliance with HR policies, training programs, and employee safety procedures.
- Assist with maintaining safety compliance documentation and records, including accident reports, safety audits, and training logs.
- Assist in developing and distributing safety communication and updates to all staff.
- Maintain records of safety equipment inventory and coordinate procurement as needed.
- Ordering supplies as well as maintaining and managing the boardroom and common areas.
- The ability to greet visitors, answer phone calls, and direct inquiries to the appropriate departments.
- Act as a back-up to the Executive Assistant.
- Other duties as assigned.
- This position will work closely with the Executive Assistant who will continue to support the CEO directly.
- A post-Secondary Diploma in Business Administration (or relevant discipline) and/or a combination of education and experience.
- 3-5 years' experience in an Administrative Assistant role.
- Previous experience supporting Executive teams is preferred.
- Ability to uphold protocol, professionalism and confidentiality always.
- Strong knowledge of office procedures and practices.
- Previous safety administration experience is preferred.
- Proficient with MS Office (e.g., Outlook, Word, Excel, PowerPoint).
- Resourceful and flexible.
- Proven organizational and time management skills.
- Good problem-solving skills and the ability to make the necessary decisions to move work forward.
- Able to work efficiently as a part of a team as well as independently.
- High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts.
- Able to work well under pressure.
- Ability to meet set deadlines.
- Strong time management and prioritizing skills.
- Strong attention to detail in all areas of work.

Ability to provide excellent internal customer service to other departments in the Company, and being able to follow up on requests, either in person or remotely when required.

Our employees enjoy a full range of health benefits and other Company perks including benefits, store discount, tuition reimbursement, and much more.

  • IT Administrator

    5 months ago

    Headingley, Canada Matix Lumber Full time

    **IT Administrator** We are looking for a strong IT Administrator to join our Team. The IT Administrator is directly responsible for timely and effective resolutions of any interruption to computer operations, which includes support and reporting for our ERP System (BisTrack). This will be accomplished by troubleshooting, guiding users through to issue...

  • IT Administrator

    5 months ago

    Headingley, Canada Matix Lumber Full time

    **IT Administrator** We are looking for a strong IT Administrator to join our Team. The IT Administrator is directly responsible for timely and effective resolutions of any interruption to computer operations, which includes support and reporting for our ERP System (BisTrack). This will be accomplished by troubleshooting, guiding users through to issue...

  • Receptionist/administrator

    5 months ago

    Headingley, Canada Pioneer Window and Door Mfg. Ltd. Full time

    Pioneer Window & Door Mfg. is a mid-sized, Winnipeg based business that provides product and service to the immediate area for all commercial and residential glass needs. This growing company is currently seeking a Receptionist/Administrative Assistant. The Receptionist/Administrative Assistant performs administrative and office support activities for...

  • Office Administrator

    1 week ago

    Headingley, Canada Classic Trailers Full time

    Situated in Headingley, Manitoba, Classic Trailer Sales is the top-notch, full-service RV dealer with the down home country attitude. Come join the Classic family and help us prepare our customers for the upcoming camping season. This is a seasonal position that is part time (20 hours per week) September - April and full time (40 hours per week) May -...

  • Part-time Bookkeeper

    1 month ago

    Headingley, Canada Grizzly Trucks Winnipeg Full time

    **Join Our Team: Part-Time Bookkeeper/Admin Assistant + Work from Home/Hybrid** **Who We Are**: - Apex Customs Limited_ is a start-up that has been around for 1.5 years. But we are more than just a custom wheel shop; we're a community hub for automotive enthusiasts. Located on the west Winnipeg Perimeter, we specialize in custom car modifications,...

  • Part-time Bookkeeper

    5 months ago

    Headingley, Canada Grizzly Trucks Winnipeg Full time

    **Join Our Team: Part-Time Bookkeeper/Admin Assistant + Work from Home/Hybrid** **Who We Are**: - Apex Customs Limited_ is a start-up that has been around for 1.5 years. But we are more than just a custom wheel shop; we're a community hub for automotive enthusiasts. Located on the west Winnipeg Perimeter, we specialize in custom car modifications,...

  • Assistant Controller

    5 months ago

    Headingley, Canada F. H. Black & Company CPA Inc. Full time

    Our client, a large scale commercial plumbing business in Headingly, Manitoba is hiring! We are looking for an Assistant Controller, a key position in the organization, to join the team. Reporting directly to the President, this unique role of approximately 70% accounting and 30% office administration will be a great opportunity for someone with these...

  • Office Administrator

    5 months ago

    Headingley, Canada McMunn & Yates Building Supplies Full time

    McMunn & Yates Building Supplies Ltd., a COR certified leading supplier of building materials and construction products, is proud to be 100% Canadian owned and operated since 1971. McMunn & Yates is committed to and believes in hometown values and doing business with our friends and neighbors. Our staff help us to provide the best customer service...

  • Office Administrator

    2 months ago

    Headingley, Canada McMunn & Yates Building Supplies Full time

    McMunn & Yates Building Supplies Ltd., a COR certified leading supplier of building materials and construction products, is proud to be 100% Canadian owned and operated since 1971. McMunn & Yates is committed to and believes in hometown values and doing business with our friends and neighbors. Our staff help us to provide the best customer service...

  • Receptionist/administrator

    2 months ago

    Headingley, Canada Pioneer Window and Door Mfg. Ltd. Full time

    Pioneer Window & Door Mfg. is a mid-sized, Winnipeg based business that provides product and service to the immediate area for all commercial and residential glass needs. This growing company is currently seeking a Receptionist/Administrative Assistant. The Receptionist/Administrative Assistant performs administrative and office support activities for...

  • Executive Assistant to The President

    2 months ago

    Headingley, Canada ROCKE Developments Full time

    Job Title: Administrative Assistant / Bookkeeper Location: Headingley, MB Company: ROCKE Developments About Us: ROCKE Developments is a prominent commercial real estate development firm renowned for crafting innovative and impactful business parks. We take pride in developing architecturally beautiful spaces that foster business success and growth. We are...

  • System Administrator

    5 months ago

    Headingley, Canada Matix Lumber Inc. Full time

    Matix Lumber Inc. is a family and locally owned and operated professional building supply centre that provides all your building needs. We are a building supply and project centre providing contractors and do-it yourself builders with the tools, materials, design, and construction services to support projects of any scale. Matix Lumber services all sectors...

  • Marketing Administrator

    5 months ago

    Headingley, Canada McMunn & Yates Building Supplies Full time

    McMunn & Yates Building Supplies Ltd., a COR certified leading supplier of building materials and construction products, is proud to be 100% Canadian owned and operated since 1971. McMunn & Yates is committed to and believes in hometown values and doing business with our friends and neighbors. Our staff help us to provide the best customer service...

  • Marketing Administrator

    5 months ago

    Headingley, Canada McMunn & Yates Building Supplies Full time

    McMunn & Yates Building Supplies Ltd., a COR certified leading supplier of building materials and construction products, is proud to be 100% Canadian owned and operated since 1971. McMunn & Yates is committed to and believes in hometown values and doing business with our friends and neighbors. Our staff help us to provide the best customer service...

  • Marketing Assistant

    5 months ago

    Headingley, Canada Bodafide Auto Ltd Full time

    Education: Bachelor's degree - Experience: 2 years to less than 3 years **Work setting**: - Business **Tasks**: - Advise clients on advertising or sales promotion strategies - Answer written and oral inquiries - Assist in the preparation of brochures, reports, newsletters and other material - Gather, research and prepare communications material - Initiate...

  • Project Management Assistant

    5 months ago

    Headingley, Canada Hollyhock Construction Ltd. Full time

    **Project Management Assistant** **What’s in for you**: - **Job Stability**:Full-time and permanent position. - **Competitive Compensation**:We offer market-competitive wages based on experience. - **Regular office hours**:Monday to Friday, 8 hours per day, no overtime required. - **Professional Growth**: We offer ongoing training and development...

  • Administrative Assistant

    5 months ago

    Headingley, Canada JH Building Materials Ltd. Full time

    Education: College/CEGEP - Experience: 2 years to less than 3 years - or equivalent experience **Tasks**: - Determine and establish office procedures and routines - Schedule and confirm appointments - Manage contracts - Answer telephone and relay telephone calls and messages - Answer electronic enquiries - Compile data, statistics and other information -...

  • Administrative Assistant

    5 months ago

    Headingley, Canada ELITE EXCAVATING INC. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 7 months to less than 1 year **Tasks**: - Determine and establish office procedures and routines - Answer telephone and relay telephone calls and messages - Answer electronic enquiries - Compile data, statistics and other information -...

  • Human Resource Manager

    7 days ago

    Headingley, Canada McMunn & Yates Building Supplies Full time

    McMunn & Yates Building Supplies Ltd., a COR certified leading supplier of building materials and construction products, is proud to be 100% Canadian owned and operated since 1971. Our staff help us to provide the best customer service experience in the building supply industry and we believe its this commitment to building strong, honest relationships that...

  • Sales Support

    2 months ago

    Headingley, Canada Matix Lumber Inc. Full time

    Matix Lumber Inc. is a family and locally owned and operated professional building supply centre that provides all of your building needs. We are a building supply and project centre providing project contractors and do-it yourself builders with the tools, materials, design, and construction services to support projects of any scale. Matix Lumber services...