Electives Coordinator

2 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:07/17/2023
**Req ID**: 32800
**Faculty/Division**: Temerty Faculty of Medicine
**Department**: Office of the Associate Dean, MD Program
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00051509

**Description**:
**About us**:
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

**Your opportunity**:
The MD Program trains the next generation of doctors by delivering a comprehensive learning experience to our students. We have been at the forefront of medical education innovation and scholarship, as well as life-changing health research and innovation, since we were established in 1843. Thanks to the contributions made by our faculty and staff, we are consistently recognized as the top medical school in Canada, and among the best in the world.

**Your responsibilities will include**:

- Providing detailed information on processes, policies and procedures related to the Electives Program
- Coordinating rotation schedules and responding to and resolving minor complaints related to student placement performance issues
- Troubleshooting and resolving routine issues, and escalating issues as required.
- Analyzing data and preparing draft statistical reports and summaries
- Exchanging information at formal department and/or program committee meetings
- Writing routine documents and correspondence including drafting and editing partnership agreements and editing content for brochures, newsletters, websites etc.; Analyzing service delivery and/or internal processes and recommending improvements.

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum two years of experience in academic program administration within a University, teaching hospital or comparable environment
- Experience providing front-line support to both students and faculty
- Administrative experience liaising with external stakeholders to foster collaboration and to support initiatives.
- Experience drafting correspondence and editing information in communication materials and on websites
- Experience compiling and analyzing data and generating reports
- Experience assessing processes and making recommendations for improvements
- Advanced computer skills, including proficiency with MS Office Suite, Adobe Professional, Web Conferencing platforms (Zoom, Teams), student information systems, and learning and content management systems
- Good organizational skills with a demonstrated ability to effectively set priorities, identify problems and recommend appropriate solutions
- Proven ability to work independently and effectively manage competing priorities while maintaining a high degree of accuracy and quality
- Ability to work cooperatively as an effective team player, projecting a positive, professional, courteous and congenial attitude
- Exceptional oral and written communication skills
- Self-motivated and willing to overcome challenges to achieve goals
- Exercise good judgment, discretion, and tact and maintains a strict standard of confidentiality

**To be successful in this role you will be**:

- Communicator
- Organized
- Possess a positive attitude
- Problem solver
- Team player

**Closing Date**: 07/31/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Recruiter**: Amanda Di Fonzo

**Lived Experience Statement

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