Education Administrative Coordinator

2 weeks ago

Toronto, Canada SickKids Full time

**About SickKids**:
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

**Position Description**:
The Education Administrative Coordinator will provide administrative services for the Post-Graduate Education Program, Division of Infectious Diseases. The Education Administrative Coordinator will act as the central resource for all trainees within this program and be the communication link within the department. This position will support the financial and accounting related duties and facilitate the completion of projects in order to ensure efficient operation of the division. This position works in a hybrid environment - partly on-site, partly from home.

**Here’s What You’ll Get To Do**
- Overall coordination of all matters related to the education program
- Establish guidelines for schedule/rotations
- Manage and coordinate appointments and re-appointments for the Education Program and trainees
- Be responsible for the Core Fellows and Elective/Resident portion of the Education program, including handling all correspondence and inquiries related to the program, liaising with trainees before their arrival and during their training at SickKids
- Maintain and oversee the Education cost centre/budget
- Organize and coordinate conferences and events pertaining to the Education program
- Support the Residency/Fellowship Program Committee
- Create and maintain the master schedule for trainees and learners
- Provide administrative support to the Education Program Director
- Handle all inquiries and correspondence related to the education program
- Manage the divisional educational portal
- Prepare orientation packages for all trainees
- Manage schedules and organize meetings
- Assist and maintain the coverage schedules

**Here’s What You’ll Need**
- Business/administrative degree or post-diploma program
- Minimum of 5 years of senior administrative experience either in a hospital or university setting
- Experience with recording and transcribing of minutes is an asset
- Team player with excellent interpersonal and communication skills
- Demonstrated high level of judgment, tact and diplomacy in interacting with a wide variety of staff members
- Ability to handle a fast-paced, busy work environment with many interruptions and competing priorities
- Exceptional organizational skills and ability to manage activities both for yourself and for others effectively

Employment Type: Full time permanent

**Our Commitment to Diversity**:
The children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team.

Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital’s receipt of all necessary documentation.

**How to Apply

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