Special Events, Awards

2 weeks ago

Toronto, Canada Ontario Bar Association Full time

Ontario Bar Association

**Special Events, Awards & Section Governance Coordinator**

**Summary of Role**:
The Special Events, Awards & Section Governance Coordinator will:

- Organize and facilitate all aspects of section awards from nomination through to presentation.
- Coordinate section executive nominations and elections processes
- Assist with planning and execution of other key OBA events

**Reporting Relationship**:
This position reports to the Manager of Volunteer Experience, Processes and Leadership and the Associate Director of Marketing and Events.

**Special Events and Awards**:

- Organize and facilitate all aspects and details for section awards and OBA key events
- For offsite venues coordinate with Executive Director on all contracts.
- Review and work with marketing department through meeting planner on advertising materials for awards and events (this would include all calls for nominations).
- Prepare budgets for all events seeking input from the director of Finance, including travel and accommodation for out-of-town recipients if necessary.
- Liaise with the marketing and graphics staff and the onsite print room for the production and delivery of materials for events within set deadlines.
- Coordinate and monitor event registrations.
- Attend all events in-person to ensure successful delivery.

**Section Nominations and Elections**:

- Liaise with Webmaster regarding the initial set up of the nomination process.
- Liaise with Coordinators to identify members who have reached their 6-year limit.
- Coordinate with the marketing department on the initial call for nominations and elections.
- Update and provide communication templates to the Coordinators for circulation.
- Assist the webmaster with the election process, while monitoring the elections in box and updating information within Simply Voting.

**Qualifications**

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$53,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Flextime
- Life insurance
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Event Planning: 3 years (preferred)

Work Location: Hybrid remote in Toronto, ON

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