HR Coordinator

2 weeks ago

Toronto, Canada Avison Young Canada Full time

Our Story:
**About You**:
You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.

If this sounds like you, well, then you will love the culture at Avison Young

**About Us**:
Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

Real estate can have an enormous positive impact on people’s lives - and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

We care about each other and we have each other’s backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness - economic, mental and physical - because what’s best for our business comes from our people bringing their whole selves to work.

Of course we love it here, but outsiders think we’re pretty great too: Avison Young was awarded the prestigious America’s Best Midsize Employers for 2022, presented by Forbes and Statista, Inc. We’re proud to be regularly recognized for our team, services and culture and our team members enjoy comprehensive compensation and benefit programs. Through our customized work options, we give our people the flexibility to create a work environment that puts their overall well-being first. After all, we are powered by people.

**Responsibilities**:

- Strong understanding of HRIS database design, structure, functions and processes, and experience with databases tools; Perform system maintenance and production support activities in the Canadian HRIS system (Ultipro/UKG)
- Support front-line HR team representatives
- Create, manipulate, maintain and analyze reports and dashboards for various internal clients, maintain file feeds for vendors and internal processes; Thorough knowledge of MS Excel, Word and PowerPoint required
- Synthesizes, maintains and/or integrates analysis of data or information to discover facts or develop knowledge or interpretations; modifies policies, procedures, or methodologies based on findings.
- Monthly, quarterly and annual business metrics reporting in partnership with Finance and multiple external vendors
- Identify efficiencies in process and procedures.
- Support recruitment administration, inclusive of references
- Organize and maintain employee files and documentation related to benefit programs. Ensure organization of records electronically and properly store original hard copies where necessary
- Organize and maintain employee files and documentation related to benefit programs. Ensure organization of records electronically and properly store original hard copies where necessary
- Provide administration and tracking support with onboarding/offboarding employees and ensure all hires have reviewed benefits training in our Learning Management System within two weeks of start date.
- Assist in administration of and organization of HR policies, benefits, and employee perks.
- investigate discrepancies and provide information on non-routine situations
- Benefits election approvals completed within the HRIS
- Assist with coordination of communication relating to the Mental Health initiative or other HR programs and assist with administration of the wellness programs using the Vitality Health platform
- Coordinate LOA, Worker’s Comp, and disability
- Generation of adhoc reports and audit requests from HR
- Manage HR inbox
- Manage PAF Change Form process
- Accurately create and maintain employee files
- Coordinate and provide administrative support to HR team and assist with other projects as may be required from time to time

Qualifications:

- Bachelor’s degree or Associates Degree strongly preferred
- 2+ years of HR experience
- Highly motivated, energetic individual with the ability to be self-directed and work with mínimal supervision
- Ability to communicate clearly and concisely both internally (teammates) and with external contacts (carriers, vendors, clients, etc.)
- Possess the ability to work with a high degree of confidentiality
- Adaptable to fast-paced and quickly changing environment and work priorities
- Experience with HRIS systems and report generation
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