Office Administrative Assistant

3 months ago

Burnaby, Canada PMG Landscape Architects Full time

**About us**

PMG is a Landscape Architecture Firm with a diverse design portfolio, varying from small scale residential projects to multi-family developments, industrial business parks, commercial projects, public parks, and streetscape improvements throughout British Columbia and Alberta. The PMG team is well recognized in the Lower Mainland as a professional, award-winning firm with a reputation for quality work.

Our location in Burnaby at the Willingdon Business Park is ideally located for travel between all local municipalities by car, Skytrain or by bicycle on the adjacent Central Valley Greenway. Willingdon Business Park also hosts weekly food truck offerings, several cafes and lunch counters and two employee-free-access fitness centres. PMG fosters a strong work-life balance and offers a competitive salary commensurate with experience, as well as a competitive benefits package.

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team. The Administrative Assistant will be responsible for providing administrative support, managing office operations, and ensuring the smooth functioning of daily activities.

**Duties**:

- Manage reception as and when required.
- Manage office facilities and equipment including office supplies inventory as needed.
- Data entry - oversee client databases and update client information.
- Assist with record keeping, project documents, and filing as needed.
- Banking operations - including receipt of payments and bank deposits.
- Proposal writing
- Provide support as event coordinator, including marketing and organizing staff events.

**Skills**:

- Excellent organizational skills with the ability to multi-task and prioritize tasks effectively.
- Strong clerical skills with attention to detail.
- Good communication skills with ability to work with diverse groups and have a good understanding of complex requests and provide useful information.
- Proficiency in Sage 200.
- Knowledge of human resources processes and procedures.
- Familiarity with office phone systems and other communication tools.
- Manage contracts and leases

**Work Experience**:

- Undergraduate degree or above with a strong background in business or administration
- At least two years of experience in business management

**Job Types**: Full-time, Permanent

Pay: $19.52-$28.02 per hour

Expected hours: 37.5 per week

**Benefits**:

- Dental care
- Extended health care
- On-site gym
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 2 years (preferred)

Work Location: In person

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