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Administrative Assistant

3 months ago

Orleans, Canada Heart of Orléans BIA Full time

The Heart of Orléans Business Improvement Area (BIA) is looking for an energetic, detail-oriented, social media loving summer student to join our office for 8 weeks this summer

**Here are the official Job Tasks**:

- Supports the BIA office in developing a dynamic and interconnected community amongst all BIA small businesses (open, inclusive, connected and collaborative) through proactive, ongoing member services, advocacy and communications initiatives.
- Reviews and maintains the Heart of Orléans website content with relevant content in a consistent and timely manner, working within the BIA’s branding guidelines. E.g. directory updates, writing blogs.
- Coordinates the Heart of Orléans social media according to the established social media strategy. Creates timely and engaging content that is optimized for whatever platform it will be published on (Facebook, LinkedIn, Twitter, Instagram, Google My Business and/or YouTube).
- Builds and maintains effective working relationships with internal teams to ensure any content writing requests are fulfilled without errors or misinformation.
- Handles requests for routine information, and addresses routine member issues, concerns and questions.
- Assists with organizing meetings and special member events such as networking events and information sessions.
- Assists with the administration of various streetscape initiatives such as the Banner Program and scheduling of the summer planters and tree planting.
- Provides support to BIA Office, through general office administration and participating and contributing to working groups & teams.
- You’re passionate about social media and have experience managing various social media platforms (Facebook, Twitter, Instagram, LinkedIn etc.)
- You are creative and communicate well with excellent writing skills.
- You have strong organizational skills and the ability to prioritize and change priorities as required.
- You work well, both independently and collaboratively on a team.
- You thrive on discovering new things, building relationships and helping others succeed.
- You have experience working with Microsoft.
- You have some post-secondary education.

**Here’s what gets you extra brownie points**
- Experience in Marketing.
- Experience with graphics software. We use CANVA.ca.
- Previous experience working within a membership-based organization or with small businesses.
- Bilingualism (oral and written) is considered an asset.

**Here’s what we will do for you**:

- Provide on the job training and support.
- Develop a mentorship plan that will help you succeed with future career opportunities.
- Offer flexible working hours.

**Application Deadline: May 30, 2024. **We thank all applicants for their interest. Only those selected for an interview will be contacted. Applications received will be kept on file for a period of six months and may be referenced for future staffing requirements.

**Job Type**: Seasonal
Contract length: 8 weeks

Pay: $21.00 per hour

Expected hours: 35 per week

**Benefits**:

- Flexible schedule
- On-site parking

Schedule:

- Monday to Friday

Application question(s):

- Do you have experience managing various social media platforms?
- Do you have some post secondary education?

**Experience**:

- Microsoft Office: 1 year (preferred)

Work Location: In person

Application deadline: 2024-05-30
Expected start date: 2024-07-02