Executive Assistant

5 months ago

London, Canada King's University College Full time

The Executive Assistant will:

- Provide high-level confidential executive and professional administrative support to the Vice-President, External Relations.
- Act as the main contact to external leaders (government, donors, partners), senior executives, employees and international stakeholders, the incumbent will actively enhance both the Vice-President's and King’s reputation.
- Support relationship management with internal and external stakeholders; acting as the first point of liaison with a variety of stakeholders including Foundation board members, significant donors, alumni, business leaders, suppliers, and all King’s staff to anticipate stakeholder needs and help them navigate contact with King’s.
- Ensure that the Vice President has up-to-date, accurate and manageable daily schedules that are properly aligned with strategic priorities. Manages the Vice-President's calendar, arranges and organizes meetings including room location, agendas, meeting materials, and minutes as required.
- Develop and implement administrative procedures, systems and processes to support effective and efficient work-flow in the Vice-Presidents office, for both day-to-day activities and individual projects, to ensure smooth functioning of key deliverables in areas such as department planning, market research, advertising, international diversification or other areas, as required
- Anticipate and respond to the administrative needs of the Vice President. Demonstrate a deep understanding of the Vice-President’s responsibilities to be able to review incoming communications and make sound judgements about priorities.
- Organize all internal stakeholders for group meetings, one-on-ones, committees, all-hands, and External relations leaders; providing ample timelines for planning balanced against flexibility to respond to unanticipated changes or opportunities.
- Prepare administrative budget requirements, creates Purchase Requisitions, code invoices, track expenditures and prepare monthly office expenses for approval.

MINIMUM QUALIFICATIONS (unless identified as preferred):
The Executive Assistant will have:

- A College diploma
- At least 5 years of relevant experience
- Exceptional oral and written communication skills, strong interpersonal skills, attention to detail, superior discretion, excellent judgment, tact, diplomacy, creativity and initiative
- Outstanding organizational, interpersonal, and intercultural skills
- Advanced knowledge of Microsoft Suite
- Prior experience supporting a Senior Level Executive

TYPE OF JOB:
Permanent Full-Time - 35 hours per week

SALARY RANGE:
SSG 11 - $56,000 - $68,229 per annum, dependent on experience

**Job Types**: Full-time, Permanent

**Salary**: From $56,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- London, ON N6A 2M1: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

Work Location: In person

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