Receptionist/administrative Assistant

5 months ago

Toronto, Canada Academy of Learning Career College North York Campus Full time

The Academy Of Learning Career College - North York, a well-regarded private career college located in North York Toronto, was established in 1988. With over four decades of history, we have consistently provided exceptional career-oriented programs while emphasizing holistic individual development. Our compassionate team is dedicated to supporting students in achieving academic success and personal growth. We are deeply committed to our community, offering innovative programs that prepare students for success in their chosen fields.

**Job Overview**:
Academy of Learning Career College - North York is actively seeking a highly motivated and detail-oriented Receptionist/Administrative Assistant to join our team. This role involves responsibilities such as:
**What you will you do**:

- Greet visitors on telephone / in person with a positive, helpful attitude.
- Manage incoming mail, security cards and keys, mailing correspondence to students.
- Manage office supplies / ordering.
- Zoom admin / faculty administrator.
- Support on-boarding of new administrative/ faculty members.
- IT - set up preparation / ordering of laptops for new team members.
- Perform data entry tasks with accuracy, ensuring all information is up-to-date and easily accessible.
- Utilize Microsoft Office suite (Word, Excel, PowerPoint, and Outlook) to create documents, spreadsheets and manage correspondence.
- Organize, prioritize, and coordinate multiple work activities with the ability to meet deadlines.
- Exercise careful attention to detail to ensure all tasks are completed correctly and efficiently.
- Use organizational skills to maintain and manage files, records, and correspondence.
- Communicate effectively with team members, providing necessary support and information.
- Supports events such as job fairs, graduation, or open houses.
- Read and follow all procedures and policies and be aware of any updates.
- Other duties as per the direction of the supervisor.

**Qualifications and skills**:

- At least one year of relevant administrative work experience.
- Ability to efficiently prioritize work assignments in a dynamic and fast-paced environment with frequently changing deadlines.
- Highly detail-oriented and well-organized, capable of maintaining accuracy even under pressure.
- Proficient in the use of the MS Office suite, especially MS Excel.
- Excellent verbal and written communication skills to interact effectively with students and team members.
- Strong interpersonal skills and a friendly, professional demeanor in handling receptionist duties
- Ability to maintain confidentiality and handle sensitive information discreetly.
- Adaptability and willingness to take on additional responsibilities as needed.

Academy of Learning Career College - North York is an equal-opportunity employer and encourages applicants from all backgrounds to apply. We offer a competitive salary and benefits package, as well as opportunities for professional development and growth.

To apply, please submit your resume and cover letter detailing your experience and interest in this position. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

**Salary**: $42,000.00 - $45,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- reliably commute or plan to relocate before starting work (required)

Work Location: 5 days in office

**Job Types**: Full-time, Permanent

Pay: $42,000.00-$45,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- Microsoft Office: 1 year (preferred)
- receptionist: 1 year (required)

Work Location: Hybrid remote in Toronto, ON M2N 6C6

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