Receptionist/administrative Assistant

3 months ago


Toronto, Canada Paramount Sales & Marketing Inc. Full time

We are looking for a high-performing and enthusiastic **Receptionist/Administrative Assistant**. We are located in the heart of downtown Toronto, financial district.

**Responsibilities**
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Order front office supplies and keep inventory of stock
- Update calendars and schedule meetings
- Arrange travel and accommodations, and prepare vouchers
- Keep updated records of office expenses and costs
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

**Requirements and skills**
- Proven work experience as a Receptionist, Front Office Representative or similar role
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment (e.g. fax machines and printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- High school degree; additional certification in Office Management is a plus

**Job Types**: Full-time, Permanent

**Salary**: $38,400.00-$45,000.00 per year

Schedule:

- 8 hour shift

Supplemental pay types:

- Bonus pay
- Commission pay

**Experience**:

- receptionist: 1 year (required)

Work Location: In person



  • Toronto, Canada Downtown AutoGroup Full time

    **Receptionist/Administrative Assistant - Elevate Your Career at Downtown AutoGroup!** Do you thrive in a customer-focused environment? Are you passionate about delivering exceptional guest experiences? Downtown AutoGroup is seeking a committed Receptionist/Administrative Assistant to join our dynamic team at one of our fast-paced dealerships. **Our...


  • Toronto, Canada Spadina-Queen Self Storage Ltd Full time

    **Overview** **Duties**: - Greet and assist visitors in a professional manner - Answer and direct phone calls to the appropriate parties - Manage incoming and outgoing mail and packages - Schedule appointments and maintain calendars - Perform data entry and maintain electronic and hard copy filing systems - Assist with bookkeeping tasks using QuickBooks -...


  • Toronto, Canada CFIB Full time

    Posting Job Description: We are looking for a **Bilingual Receptionist/Administrative Assistant!** **Are you a detail-oriented professional? Do you want to work for an organization that believes in people’s potential?** At CFIB, your work supports small businesses in your community and across the country. You’ll have a hand in shaping the economy and...


  • Toronto, Canada CFIB Full time

    Posting Job Description: We are looking for a **Bilingual Receptionist/Administrative Assistant!** **Are you a detail-oriented professional? Do you want to work for an organization that believes in people’s potential?** At CFIB, your work supports small businesses in your community and across the country. You’ll have a hand in shaping the economy and...


  • Toronto, Canada Elite Kitchen and Bath Full time

    Elite kitchen and bath is looking to expand the team and hire a Administrative Assistants & Receptionists. Experience in the following fields are required: - Phone Etiquette, Receptionist Duties, and Clerical Skills - Excellent communication skills - Strong customer service skills - Ability to multi-task and prioritize - Proficiency in MS Office and other...


  • Toronto, Canada Tippet Richardson - Toronto Full time

    **Primary Responsibilities**: The primary job is to exceed our client’s expectations for outstanding service. Receptionist is a key player who is responsible for a good first impression of our company to all clients and potential clients. The position required strong communication skills, the ability to take initiative in fast paced situations, and...


  • Toronto, Canada WHITTEN & LUBLIN PC Full time

    We are a highly rated boutique employment law firm located in downtown Toronto that has been nationally recognized as one of the Top 10 Employment and Labour law firms year over year. Our firm is a team-orientated organization with a strong focus on a work-life balance as we believe that everyone’s wellbeing contributes to the strength and success of our...


  • Toronto, Canada WHITTEN & LUBLIN PC Full time

    We are a highly rated boutique employment law firm located in downtown Toronto that has been nationally recognized as one of the Top 10 Employment and Labour law firms year over year. Our firm is a team-orientated organization with a strong focus on a work-life balance as we believe that everyone’s wellbeing contributes to the strength and success of our...


  • Toronto, Canada Academy of Learning Career College North York Campus Full time

    The Academy Of Learning Career College - North York, a well-regarded private career college located in North York Toronto, was established in 1988. With over four decades of history, we have consistently provided exceptional career-oriented programs while emphasizing holistic individual development. Our compassionate team is dedicated to supporting students...


  • Toronto, Canada BELL AUTO INC Full time

    Luxury used Car dealership in North York is looking for an receptionist/administrative assistant with excellent customer service skills. - Booking and confirming appointments - Greeting and announcing visitors in a friendly, business-like manner. - accurate and concise written communication skills. - excellent verbal and written English skills. - Experience...


  • Toronto, Canada Panacea Massage Therapy Full time

    Panacea Massage Therapy is searching for a Receptionist/Administrative Assistant to join our growing team. **About Panacea Massage Therapy**:Our clinic is located in the Babypoint Neighbourhood, where most of our valued clients reside nearby. We take pride in providing a tranquil and calming atmosphere for our clients. With a focus on overall health and...


  • Toronto, Canada Panacea Massage Therapy Full time

    Panacea Massage Therapy is searching for a Receptionist/Administrative Assistant to join our growing team. **About Panacea Massage Therapy**:Our clinic is located in the Babypoint Neighbourhood, where most of our valued clients reside nearby. We take pride in providing a tranquil and calming atmosphere for our clients. With a focus on overall health and...


  • Toronto, Canada Panacea Massage Therapy Full time

    Panacea Massage Therapy is searching for a Receptionist/Administrative Assistant to join our growing team. **About Panacea Massage Therapy**:Our clinic is located in the Babypoint Neighbourhood, where most of our valued clients reside nearby. We take pride in providing a tranquil and calming atmosphere for our clients. With a focus on overall health and...


  • Toronto, Canada Panacea Massage Therapy Full time

    Panacea Massage Therapy is searching for a Receptionist/Administrative Assistant to join our growing team. **About Panacea Massage Therapy**:Our clinic is located in the Babypoint Neighbourhood, where most of our valued clients reside nearby. We take pride in providing a tranquil and calming atmosphere for our clients. With a focus on overall health and...


  • Toronto, Canada Panacea Massage Therapy Full time

    Panacea Massage Therapy is searching for a Receptionist/Administrative Assistant to join our growing team. **About Panacea Massage Therapy**:Our clinic is located in the Babypoint Neighbourhood, where most of our valued clients reside nearby. We take pride in providing a tranquil and calming atmosphere for our clients. With a focus on overall health and...


  • Toronto, Canada Acara Solutions Full time

    We are looking for a receptionist for our client located in Downtown Toronto. This is a long-term position with a starting salary of $50-55k+ excellent benefits and pension. **Duties**: - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as necessary. - Helping...


  • Toronto, Canada NewDermaMed Cosmetic and Advanced Laser Clinic Full time

    Are you a people person with a passion for customer service? Do you thrive in a fast-paced environment and enjoy working as part of a team? If so, we have an exciting opportunity for you! NewDermaMed Cosmetic Surgery & Advanced Laser Clinic, a leading cosmetic clinic, is currently seeking receptionists to join our team. As the first point of contact for our...


  • Toronto, Canada Steinmetz & Associates Full time

    **Duties** - Greet and assist visitors in a professional and friendly manner - Answer and direct phone calls using a multi-line phone system - Perform clerical duties such as filing, scanning, photocopying, and data entry - Occasional drafting of correspondence - Assist with organizing and coordinating office operations - Handle incoming and outgoing mail...


  • Toronto, Canada Acara Solutions Full time

    We are looking for a receptionist for our client located in Downtown Toronto. This is a long-term position with a starting salary of $50-55k+ excellent benefits and pension. **Duties**: - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as necessary. - Helping...


  • Toronto, Canada Academy of Learning Career College BayQueen Campus Full time

    The Academy Of Learning Career College - Bay/Queen, a well-regarded private career college located in downtown Toronto, was established in 1988. With over four decades of history, we have consistently provided exceptional career-oriented programs while emphasizing holistic individual development. Our compassionate team is dedicated to supporting students in...