Office Administrator

4 months ago

Vancouver, Canada GRIFFIN TRANSPORTATION SERVICES INC. Full time

**Are you organized, client-focused, and ready for a new challenge in a dynamic and luxurious transportation environment?**

**Griffin Transportation Services Inc is looking for an Office Administrator, like YOU, to join their growing team in Vancouver, BC**

**ABOUT YOU**
- You’re a confident and proactive self-starter with excellent administrative and problem-solving skills. 
- You're an effective communicator who adapts communication and working styles to collaborate with a diverse range of personalities.
- You develop and maintain professional relationships, taking a client-centric approach to deliver valuable results.  
- You're self-directed, resourceful, and adept at identifying and creating solutions to problems independently.

**KEY RESPONSIBILITIES**
- General Office Administration:

- Manage office supplies, handle mail, schedule appointments, and coordinate meetings.
- Maintain office organization and ensure smooth office operations.
- Prepare marketing material in advance for upcoming events including in-house advertising, print, Facebook, and the web.
- Data Entry and Database Management:

- Accurately enter and maintain data in various systems.
- Ensure data integrity and confidentiality.
- Work with management to update and maintain information on the intranet.
- Customer Service:

- Provide exceptional service to both internal and external customers.
- Team Support:

- Support multiple departments including dispatch, reservations, and accounting.
- Assist with Microsoft Teams and other collaboration tools.
- Provide administrative support as required to various teams.
- Bookkeeping and Payroll:

- Assist with basic bookkeeping tasks such as pulling hours and entering them into Payworks.
- Handle payroll data entry and ensure timely processing.
- Training and Documentation:

- Provide training to new staff and support ongoing development initiatives.
- Create and update manuals and reference materials for training purposes.
- Assist with the creation of training materials and ensure accuracy of processes and procedures.
- Additional Duties:

- Assist with reporting, planning, and other general administrative duties as required.
- Maintain good customer relations and assist with additional tasks as needed.

**YOUR QUALIFICATIONS**
- 2+ years of experience owning your role as an Office Administrator or Administrative Assistant.
- High school diploma required; a bachelor’s degree or a diploma in Office Administration, Business, or a related field is an asset.
- Vibrant and welcoming demeanor to deliver outstanding customer service to clients.
- Outstanding organization and time-management skills to thrive in fast-paced work environments.
- Exceptional written and verbal communication skills to liaise with clients, staff, and stakeholders.
- Strong attention to detail to deliver accurate and high-quality work every single time.
- Resourceful and adaptable problem-solver that implements feedback quickly and effectively.

**NICE TO HAVE**
- Previous experience working in the transportation industry.
- Basic financial understanding of payroll using QuickBooks is considered a bonus.
- Exposure to HR, recruitment and employee relations is a great asset to bring to the table.
- Experience managing relationships with private clientele is considered an asset.

**WHAT’S IN IT FOR YOU?**
- Competitive compensation of $50K - $60K to reward your hard work.
- Comprehensive health and dental benefits package to meet your specific needs.
- Engaging in-office work environment that fosters collaboration and innovation, with full-time hours to keep you connected and inspired.
- Exciting training opportunities to support your professional growth and development.
- Driven team committed to putting its people first and delivering excellence with every project.

**ABOUT GRIFFIN TRANSPORTATION SERVICES INC**

Journey with Griffin Transportation, where every mile reflects luxury and reliability. Since 1999, we’ve redefined transportation in and beyond the vibrant city of Vancouver. Our curated fleet of sedans, SUVs, executive vans, and buses is not merely about transportation but about experiencing unparalleled comfort and elegance. Griffin Transportation ensures safety, premier Vancouver Limo Service, and complete satisfaction. Whether navigating the corporate world or exploring the city’s scenic beauty, our experienced staff, cutting-edge technology, and professional chauffeurs guarantee a seamless journey every time.

**If you are ready to contribute to an organization that has its sights set on the future, we want to meet you**

Pay: $50,000.00-$60,000.00 per year

**Benefits**:

- Dental care
- Extended health care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

**Education**:

- Secondary School (preferred)

**Language**:

- English (required)

Work Location: In person

  • Office Manager

    6 months ago

    Vancouver, Canada Earls Head Office Full time

    About Earls Kitchen + Bar - Some 40 years ago, Leroy “Bus” Earl Fuller and his son Stanley Earl Fuller had a simple idea: to create a laid-back burger and beer joint filled with warm, friendly people. The first Earls restaurant opened in Edmonton, Alberta in 1982, and it quickly took off — Earls has never looked back, opening locations across Canada...

  • Administrative Assistant

    2 months ago

    Vancouver, Canada Hong Kong Economic and Trade Office (Toronto) Full time

    Applications are invited for the post of Administrative Assistant to serve in the Vancouver Liaison Office (666 Burrard Street, Vancouver, B.C.) of the Hong Kong Economic and Trade Office (Toronto) (“HKETO (Toronto)”). HKETO (Toronto) is the official representative of the Government of the Hong Kong Special Administrative Region in Canada. The...

  • Warehouse Administrator

    6 months ago

    Vancouver, Canada HERITAGE OFFICE FURNISHINGS Full time

    Heritage Office Furnishings is one of the leading suppliers of office furnishings and related services focusing on corporate environments. Established in 1979, The Heritage Group has grown to become the largest full-service dealership in British Columbia, providing challenging and rewarding careers to over 250 employees in the areas of Sales, Administration,...

  • Order Administrator

    6 months ago

    Vancouver, Canada Heritage Office Furnishings Full time

    Do you enjoy balancing a variety of tasks? Do you consider yourself well organized with strong time management and communication skills? If you answered yes, this might be the career for you! Heritage Office Furnishings is looking for an Order Administrator to support the growth and operation of our organization. The Order Administrator contributes to the...

  • Office Administrator

    6 months ago

    Vancouver, Canada Gillespie-Munro Inc. Full time

    This is a full-time Office Administrator role located on-site in Vancouver, BC. The Office Administrator will be responsible for day-to-day tasks including administrative assistance, communication, customer service, office administration, and using office equipment. **Qualifications** - Advanced Excel Skills - Administrative Assistance and Office...

  • Accounting Administrator

    4 weeks ago

    Vancouver, Canada Aura Office Environments Full time

    **Accounting Administrator**: HYBRID VANCOUVER, BC, CANADA. PART-TIME. NOVEMBER 18, 2024 Description About Us Aura is a leading design-build firm in Vancouver, BC. Aura is known for transforming workspace “auras” into environments where people love to work. This is one of the 2 ways that we bring our purpose to life. Aura’s fundamental purpose is...

  • Front Desk Administrator

    6 days ago

    Vancouver, Canada HERITAGE OFFICE FURNISHINGS Full time

    Heritage Office Furnishings is one of the leading suppliers of office furnishings and related services focusing on corporate environments. Established in 1979, The Heritage Group has grown to become the largest full-service dealership in British Columbia, providing challenging and rewarding careers to over 250 employees in the areas of Sales, Administration,...

  • Office Administrator

    6 months ago

    Vancouver, Canada uBriGene Biosciences Full time

    **Job Overview**: The Office Administrator plays a crucial role in ensuring the smooth and efficient operation of the office. This position involves a combination of administrative, organizational, and communication tasks to support the overall functioning of the workplace. **Responsibilities**: Front Desk Operations: - Greet and welcome visitors with a...

  • Office Administrator

    6 months ago

    Vancouver, Canada Lithium Americas Full time

    Lithium Americas is a development-stage company with a focus on developing a sustainable, diversified supply of lithium chemicals that underpin the future of energy storage and mobile transportation. We unlock value through safe operation of our sites, understanding the key value drivers and needs of our customers and the communities in which we operate, and...

  • Office Furniture Installer

    6 months ago

    Vancouver, Canada Heritage Office Furnishings Full time

    Are you good with tools? Do you enjoy working with your hands? If you answered yes, this might be the career for you! Heritage Office Furnishings is looking for an Office Furniture Installer for the Operations Department to support the growth and operation of our organization. If you have previous experience with systems furniture installation and are able...

  • Office Administrator

    6 months ago

    Vancouver, Canada Starlight Investments Full time

    Location - Vancouver, BC Overview Reporting to the VP Asset Management, and on behalf of the Canadian Residential, the Office Administrator will be responsible for the management of all administrative duties, calendar scheduling, internal/external communication and special projects as required. **Responsibilities**: - Provide direct administrative and...

  • Office Administrator

    6 months ago

    Vancouver, Canada Black & McDonald Limited Full time

    Black & McDonald's BC team is growing! If you are an independent, enthusiastic, and driven professional searching for the opportunity to build a solid foundation for your career, this position is for you. The Office Administrator position is located in Vancouver and reports to the Construction Administrator (with a dotted line report to Regional HR...

  • Office Administrator

    7 months ago

    Vancouver, Canada PETERSON GROUP PROPERTI Full time

    **POSITION PURPOSE** The Office Administrator provides superior quality reception and administrative services and ensure professional and optimal organization of Peterson’s Head Office. **KEY RESPONSIBILITIES** Reception - Greeting and answering walk-in visitors and employee’s inquiries in friendly and professional manner; - Receiving and directing...

  • Accounting Administrator

    1 week ago

    Vancouver, Canada Aura Office Environments Full time $30 - $35

    About Us Aura is a leading design-build firm in Vancouver, BC. Aura is known for transforming workspace “auras” into environments where people love to work. This is one of the 2 ways that we bring our purpose to life. Aura’s fundamental purpose is to positively impact people. As well as transforming spaces to enable incredible performance we also...

  • Office Administrator

    2 months ago

    Vancouver, Canada Vector Construction Full time

    Vector is a recognized leader in concrete restoration, concrete protection, concrete repair, and corrosion technologies for reinforced concrete and masonry structures. Vector Restoration an expanding construction organization in operation for over 50 years, is a privately - owned corporation with 11 offices throughout Canada and the United States. We seek a...

  • Administrative Officer

    3 months ago

    Vancouver, Canada GLOBAL IVY EDUCATION GROUP LTD Full time

    Education: College/CEGEP - Experience: Experience an asset - or equivalent experience **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of...

  • Administrative Officer

    6 months ago

    Vancouver, Canada CAREERS360 INSTITUTE OF DEVELOPMENT INC Full time

    Education: - Expérience: **Education**: - Bachelor's degree **Asset languages**: - Tagalog **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and...

  • Administrative Officer

    3 months ago

    Vancouver, Canada Five Summers Full time

    Education: - Expérience: **Education**: - Bachelor's degree **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Administrative Officer

    6 months ago

    Vancouver, Canada Breakaway Golf Fairview Inc. Full time

    Education: Bachelor's degree - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office...

  • Administrative Officer

    6 months ago

    Vancouver, Canada Breakaway Golf Fairview Inc. Full time

    Education: - Expérience: **Education**: - Bachelor's degree **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as...