Collection and Accounts Receivable Coordinator

4 months ago

Lincoln, Canada Bayview Flowers Ltd. Full time

**Bayview Group of Companies **is a vertically integrated organization that is a grower, broker, and distributor of floral solutions. Established in 1948, Bayview has expanded its operations and provides products to some of the largest retailers across North America. Our head office is in Jordan Station in the Niagara Peninsula. Business is blooming year over year and our Accounting team has an opening for a Collection and Accounts Receivable Coordinator.

This position is accountable for managing accounts receivable. This includes posting customer payments, collecting overdue accounts, processing orders to finalize customer invoices, communicating with customers, and being responsible for correctly filing necessary documents.

The duties include:

- Prepare and process documents related to cash receipts, such as bank deposits and month-end statements for Bayview Flowers, Bayview Logistics, and Bayview Greenhouses.
- Review accounts receivable balances, communicate with customers to resolve discrepancies and collect outstanding invoices, PODs, and BOLs for customer shortages.
- Perform order processing of customer invoices, credits and packing slips. Communicating any discrepancies to the Sales Support team daily.
- Investigate overdue accounts.
- Communicate with senior management when dealing with aging accounts and putting clients on hold.
- Lead monthly account review meetings with ownership and sales manager.
- Comply with all company policies, procedures and directives from management.
- Able to adapt to change and learn new processes as the business evolves/develops.
- Perform other duties and responsibilities as required.

Qualifications:

- High school diploma or equivalent.
- Accounting background and administrative experience is required.
- Strong communication and organization skills, remaining calm in stressful situations.
- Exceptional attention to detail and follow-up skills when communicating with customers regarding outstanding issues.
- Able to prioritize and multi-task.
- Able to function in a team-orientated and fast-paced environment.
- Knowledge and comfortability using MS Office products and the internet to access client websites for payments and order entry systems.
- Friendly but firm demeanour to comfortably initiate contact with clients who are late on payments.
- Data-entry skills.

The details:

- Office hours are Monday to Friday 8:00 am to 5:00 pm
- Must have reliable transportation for commuting to Jordan Station

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$57,000.00 per year

**Benefits**:

- Dental care
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):

- What "ERPs" have you used?

**Experience**:

- Collections and Accounts Receivable: 2 years (preferred)

Work Location: In person

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