Billing Coordinator

2 weeks ago

Toronto, Canada Context Creative Full time

**Billing Coordinator**

We’re seeking a Billing Coordinator to join our growing team at Context Creative. This role will act as the critical liaison between the project teams, finance department, and executive leadership, ensuring accurate project accounting, timely data entry, and streamlined financial processes. This role requires close collaboration with our client service team members to monitor project progress, support revenue projections, and ensure accuracy in financial records.

Context is not a traditional design firm, nor an advertising agency. Trusted by clients providing vital public services, we make meaningful connections to solve complex communications and design challenges that affect real people and drive positive change. Context Creative is part of Mod Op, a full-service advertising agency with offices across North America.

**Key Responsibilities**:

- **Liaison Between Project and Finance Teams**
- Ensure proper accounting of projects, including accurate revenue and expense recognition and timing.
- Act as the bridge between executive leadership, project teams, and finance for project updates and financial workflows.
- **Project Monitoring and Reporting**
- Track project scope (budget/hours), usage to date, and remaining budget/hours.
- Maintain a monthly project revenue and expense report for finance teams and executive leadership.
- Facilitate accurate revenue/expense accruals for large projects to ensure consistent month-over-month results.
- Ensure projects remain profitable and on track during execution.
- Meet monthly with leadership to review project status and address potential issues.
- **Data Entry and System Management**
- Accurately enter Sales Orders, Client Invoices, Purchase Orders, and Vendor Bills.
- Set up and maintain new clients, projects, and vendors in financial systems.
- **Timesheet and Revenue Management**
- Monitor and approve timesheets to ensure timely and accurate input.
- Address and correct timesheet errors as needed.
- Support project teams by overseeing changes to revenue and process revenue adjustments as project plans evolve.
- **Purchase Orders (POs) and Vendor Management**
- Create, review, and reconcile Purchase Orders and vendor bills for accuracy and alignment with project budgets.
- **Project Administration**
- Perform task setup in the project management system in coordination with client teams.
- Manage project closeout processes efficiently, ensuring all financial and administrative tasks are complete.
- **Revenue Projections**
- Support the development of accurate revenue projections to assist teams and leadership in financial planning.

**Key Qualifications**
- 2 - 3 years of experience in a relevant field (finance, accounting, account management)
- Strong understanding of financial processes, including project accounting, accruals, and financial reconciliation.
- Excellent attention to detail and accuracy in data entry and reporting.
- Proficiency with financial systems, project monitoring tools, and spreadsheets for reporting purposes.
- Experience with timesheet systems, Purchase Order workflows, and vendor bill reconciliation.
- Strong organizational and time management skills to prioritize tasks and meet deadlines.
- Effective communication skills to ensure alignment across teams and stakeholders.
- Prior experience in billing coordination, finance support, or project management roles preferred.

**Company Culture and Perks**

We are a growing, fast-paced, and purposeful agency, driven by a set of core values that define everything we do. We offer:

- Flexible, hybrid work arrangements.
- Annual company shutdown during the holiday season.
- Frequent studio-wide social events.
- Budget and time allotted for professional development.
- Commitment to wellbeing and work life balance.
- Competitive benefits package.

**Diversity and Inclusion**

Some of our best ideas emerge when different perspectives collide. That’s just one of the reasons we’re committed to building and retaining a team that reflects diverse backgrounds, identities, experiences and abilities. Through our core values, we’re also fostering a culture where everyone feels heard, included and comfortable being themselves.

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