Billing Coordinator

2 days ago

Toronto, Canada McMillan LLP Full time

**Your Next Opportunity**
- Would you like to be a part of Canada’s leading and progressive Business Law firm?_

McMillan has an exciting opportunity as a **Billing Coordinator **in our **Finance and Accounting** department.

**Please note that this role offers a hybrid workweek. Each week will combine both working at home for a few days and working in the Toronto office for the balance. Your hybrid schedule will start once you join McMillan**

**_ McMillan LLP is proud to be recognized as one of only two law firms selected for this year’s prestigious Canada’s Top 100 Employers 2024 list by MediaCorp Inc., as announced in the Globe and Mail. McMillan has been recognized for its inclusive HR practices, including comprehensive employee support programs for parents, a culture that values diversity and inclusion, and career development opportunities for women, with 71% of managers at McMillan being women. These initiatives are part of the firm’s broader strategy to ensure a supportive and engaging work environment, which has been instrumental in attracting and retaining top legal talent. By fostering a supportive workplace culture, McMillan serves clients with excellence and responsiveness, delivering the real-time solutions they need to stay ahead._**

The Billing Coordinator is responsible for handling all aspects of the firm’s client billing cycle and the exchange of billing and other information between the firm and its clients while ensuring that billing is completed effectively, efficiently, and accurately. This includes invoice distribution to clients as well as uploading invoices to client’s e-billing portals where applicable. The Billing Coordinator is also responsible for assisting with collections and an ongoing review of inactive trust funds, working with the responsible lawyers to determine a course of action.

**What You’ll Do**
- Duties and Responsibilities:_

**Billing**
- Work directly with lawyers to manage the billing process from beginning to end
- Address queries received on billing issues, process, and templates as encountered
- Review and ensure completeness of NBI forms to ensure tax is appropriately applied based on instructions provided
- Transfer of dockets or costs amongst matters; including and or excluding time and cost entries; dividing time and cost entries
- Continuously following-up with lawyers to ensure WIP is being billed on timely basis and to note reason if WIP is to be deferred
- Narrative review and editing i.e. punctuation, formatting
- Communication with other lawyers with respect to missing time (where possible)
- Calculating and adding currency equivalence to invoice
- Processing WIP write offs & write ups, obtain approval where necessary
- Review of e-billing proformas to ensure they comply with outside counsel guidelines and are set up correctly in 3E for e-billing hub integration.
- Invoice reversals/re-bill or credit note processing
- Coordination with Collection team on outstanding AR as needed and inclusion of outstanding amounts on invoices

**What You Bring**
- Experience in billing or e-billing in a law firm or professional services firm
- Team player with exceptional interpersonal skills.
- Possess a high degree of confidence, professional maturity and demonstrate excellent verbal and written communication skills.
- Proven analytical, critical thinking and problem-solving skills.
- Strong organizational skills and a keen attention to detail.
- Demonstrated competence to multi-task and prioritize workloads on tight deadlines.
- Demonstrated ability to present ideas in a business-friendly and user-friendly language.
- Superior client service and a demonstrated ability to work in a challenging and dynamic environment.
- Excellent technical skills, with high proficiency with the entire Microsoft Office Suite, particularly Word and Excel and McMillan’s accounting/billing related programs.
- Consistent demonstration of Firm Values: Respect, Teamwork, Client Service, Professional Excellence and Commitment.
- Knowledge of Elite 3E or similar accounting software

**McMillan Offers You**

Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation and Benefits Package

Fun Work Environment

**McMillan = You**

At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and sup

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