Executive Assistant

3 weeks ago

Mississauga, Canada TIP Canada Full time

TIP Group is one of Europe and Canada’s leading equipment service providers. We specialize in trailer leasing, rental, maintenance, and repair, as well as other value-added services, and provide these to transportation and logistics customers across Europe and Canada.

We are seeking an experienced **Executive Assistant** to work closely with the President and Leadership team to ensure the team’s time is effectively managed by dealing with travel, expenses and administrative tasks, including the management of company meetings/events. This incumbent must have demonstrated ability to manage highly confidential information with professionalism, good judgment and discretion.

**What you will do**
- Manage the administrative functions of the Leadership Team including maintenance of a shared electronic calendar, scheduling of required meetings, and organization of the appropriate materials for meetings
- Proactively manage any Leadership actions to keep team on track, including any required minutes or planning.
- Keep track of industry related events and ensure any required follow up with Marketing team.
- Coordinate with team to assist with the tracking of receipts and purchases, as required help to prepare Concur expense reports and file.
- Perform general administrative responsibilities.
- Prepare travel arrangements for the Leadership team including hotels and rental cars as required.

**What you will bring**:

- Minimum of 5+ years of experience supporting an Executive team
- Self-starter who is well-organized and has ability to work independently and prioritize.
- Solid decision-making and problem-solving abilities.
- Exceptional interpersonal and communication skills, both written and verbal, with varying personalities.
- Demonstrated ability to handle sensitive & confidential information with care and discretion.
- Maintain professionalism, confidentiality, discretion, and poise while adapting to frequently changing priorities.
- Ability to work under pressure and multi-task
- Experience managing meetings and events

**Why work for TIP Group?**
- We provide competitive benefits and reward packages
- Above average pay package
- Excellent RRSP plan.
- Benefits package that includes an employee & family assistance plan, and a healthcare spending account
- Internal and external training opportunities
- We make sure that people enjoy working and feel they are recognized while having a challenging and interesting job

**TIP Group - Canada** supports diversity and we are proud to be an equal opportunity employer. We are committed to creating an accessible and inclusive environment for all employees and applicants. If you require an accommodation during the recruitment process, please let us know and we will work with you to meet your needs.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have any experience organizing / planning company events (e.g., safety barbeques, holiday luncheons, etc.)?

**Experience**:

- supporting a team of Senior Executives: 5 years (required)

Work Location: In person

  • Executive Assistant

    6 days ago

    Mississauga, Canada MYC Media Full time

    **About us** We are professional and agile. Our work environment includes: - Modern office setting - Food provided We are seeking a highly organized and detail-oriented Executive Assistant to support our executive team. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing administrative...

  • Executive Assistant

    7 days ago

    Mississauga, Canada Samsung Electronics Canada Full time

    At Samsung Electronics Canada, we take pride in the creativity and diversity of our talented people - they are at the forefront of everything we do. Their skillset and mindset drive our continued success. We want the best of the best at Samsung to join our team, not just those who fit into our Culture but those who will ADD to our Culture and make Samsung an...

  • Executive Assistant

    1 week ago

    Mississauga, Canada HW Transportation Group Full time

    **Executive Assistant - Canadian Flatbeds** **Permanent full-time** **Mississauga, Ontario** **Full Job Description** **Responsibilities**: - Prepare and verify various documents and reports related to compliance, training, and audits - Be responsive to day-to-day issues, take proactive role in improvement initiatives and be a high-performing team...

  • Executive Assistant

    2 weeks ago

    Mississauga, Canada HW Transportation Group Full time

    **Executive Assistant - Canadian Flatbeds** **Permanent full-time** **Mississauga, Ontario** **Full Job Description** **Responsibilities**: - Prepare and verify various documents and reports related to compliance, training, and audits - Be responsive to day-to-day issues, take proactive role in improvement initiatives and be a high-performing team...

  • Executive Assistant

    6 days ago

    Mississauga, Canada HW Transportation Group Full time

    **Executive Assistant - Canadian Flatbeds** **Permanent full-time** **Mississauga, Ontario** **Full Job Description** **Responsibilities**: - Prepare and verify various documents and reports related to compliance, training, and audits - Be responsive to day-to-day issues, take proactive role in improvement initiatives and be a high-performing team...

  • Executive Assistant

    6 days ago

    Mississauga, Canada HW Transportation Group Full time

    **Executive Assistant - Canadian Flatbeds** **Permanent full-time** **Mississauga, Ontario** **Full Job Description** **Responsibilities**: - Prepare and verify various documents and reports related to compliance, training, and audits - Be responsive to day-to-day issues, take proactive role in improvement initiatives and be a high-performing team...

  • Executive Assistant

    4 weeks ago

    Mississauga, Canada HW Transportation Group Full time

    **Executive Assistant - Canadian Flatbeds** **Permanent full-time** **Mississauga, Ontario** **Full Job Description** **Responsibilities**: - Prepare and verify various documents and reports related to compliance, training, and audits - Be responsive to day-to-day issues, take proactive role in improvement initiatives and be a high-performing team...

  • Executive Assistant

    3 days ago

    Mississauga, Canada Duka Property Management Inc. Full time

    **Executive Assistant** Duka Property Management Inc. has a need for an experienced, organized and highly motivated **Executive Assistant **to join our growing team. - Outstanding punctuality, ability to keep up with deadlines and work under pressure and changing priorities - Excellent communication skills: written and verbal - Advanced understanding and...

  • Executive Assistant

    3 days ago

    Mississauga, Canada PRIME TIME HR Full time

    **Job Duties**: - Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and making travel arrangements - Prepare and edit correspondence, reports, and presentations - Coordinate and prioritize incoming requests and ensure timely responses - Maintain confidential files and records - Assist with budgeting...

  • Executive Assistant

    4 days ago

    Mississauga, Canada Little Champ Camp Full time

    Job Title: Executive Assistant (Temporary - 2 Months) Hours: Part-time (24 hours per week) Location: TBD Company Overview: Little Champ Camp is a dynamic summer camp dedicated to being the best summer camp in Mississauga. We are currently seeking a highly organized and detail-oriented Executive Assistant to join our team on a temporary basis for a period...

  • Executive Administrative Assistant

    2 days ago

    Mississauga, Canada QuantumWork Advisory Full time

    Job DescriptionResponsibilities• Complete administration support to Executive Management• Demonstrates excellent AGS values and beliefs• Demonstrates excellent time management skills to prioritize workload• Ability to coach and develop administration team• Demonstrates understanding of budget awareness• Demonstrates excellent time management...

  • Executive Assistant to CEO

    5 days ago

    Mississauga, Canada Canadian Association of Medical Aesthetics Full time

    The Executive Assistant plays a pivotal role within our Medical Aesthetics Training Institute, acting as the backbone of our administrative and operational functions. This individual will work closely with management to ensure the smooth running of our institute, optimizing day-to-day activities, and enhancing our client and staff experiences. This role...

  • Senior Executive Assistant, Corporate

    7 days ago

    Mississauga, Canada Procom Full time

    Senior Executive Assistant - Corporate On behalf of our client in the Banking Sector, PROCOM is looking for a Senior Executive Assistant - Corporate. Senior Executive Assistant - Corporate - Job DescriptionPersonal & Commercial Banking, Advice Centre & Contact CentreResponsibilities: Act as key contact person for Senior Vice PresidentUnderstand the...

  • Senior Executive Assistant, Corporate

    6 days ago

    Mississauga, Canada Procom Full time

    Senior Executive Assistant - Corporate On behalf of our client in the Banking Sector, PROCOM is looking for a Senior Executive Assistant - Corporate. Senior Executive Assistant - Corporate - Job DescriptionPersonal & Commercial Banking, Advice Centre & Contact CentreResponsibilities: Act as key contact person for Senior Vice PresidentUnderstand the...

  • Executive Assistant

    4 weeks ago

    Mississauga, Canada Matthew Vincent Building Group Full time

    Matthew Vincent Building Group is a progressive construction firm that specializes in residential and commercial construction. Our team is currently seeking an Executive Assistant with a minimum of 3 years of work-related experience. Key responsibilities will include, but are not limited to: - Travelling to and from job sites with principal - Collecting...

  • Executive Assistant

    3 days ago

    Mississauga, Canada Matthew Vincent Building Group Full time

    Matthew Vincent Building Group is a progressive construction firm that specializes in residential and commercial construction. Our team is currently seeking an Executive Assistant with a minimum of 3 years of work-related experience. Key responsibilities will include, but are not limited to: - Travelling to and from job sites with principal - Collecting...

  • Executive Assistant

    4 weeks ago

    Mississauga, Canada Prasad & Company LLP Full time

    If you are an administrative professional looking for a challenging position where you can use your skills to shape and develop an organization we have a great opportunity you may be interested in. We are currently recruiting an Executive Assistant for one of our valued clients. Our client is a privately held company that specializes in the transportation...

  • Executive Assistant

    4 weeks ago

    Mississauga, Canada AstraZeneca Full time

    **Executive Assistant-** **VP Scientific Affairs & VP Corporate Affairs*** **Hybrid Work - 3 days/week at our Mississauga, ON office** At AstraZeneca, we pride ourselves on crafting a collaborative culture that champions knowledge-sharing, ambitious thinking and innovation - ultimately providing employees with the opportunity to work across teams,...

  • Executive Assistant, Digital

    7 days ago

    Mississauga, Canada Hatch Full time

    **Requisition ID**:88334 **Job Category**:Digital **Location**:Mississauga, ON, Canada Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward...

  • Executive Assistant

    6 days ago

    Mississauga, Canada Chartwell Retirement Residences Full time

    Chartwell Corporate Office 7070 Derrycrest Drive, Mississauga, Ontario L5W0G5 - Full-Time - Ref: 99999-99021-138152 - May 12, 2023 **At Chartwell, we’re all about Making People’s Lives Better for our residents, their families, and our employees. Join an exceptional group of diverse, caring, and passionate people who are inspired to make a difference in...