Executive Assistant, Digital

3 weeks ago

Mississauga, Canada Hatch Full time

**Requisition ID**:88334

**Job Category**:Digital

**Location**:Mississauga, ON, Canada

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

We're at the forefront of our clients' digital transformation journey, successfully implementing emerging digital services into our clients' projects and operations that unlock a step change in their performance. Join the team to improve project outcomes, leverage the digital twin, deliver systems integration and interoperability, and support decision-making, autonomous execution, and integrated operations and performance centers.
- Handle and prioritize executive calendars
- Perform clerical duties: preparing reports and presentations, taking memos, maintaining digital files, preparing meeting communications and organizing documents
- Prepare executive expense claims and reconciliation of Amex bills
- Pre-screen incoming expense claims and invoices requiring executive approval
- Arrange travel, accommodation, itineraries, and all correspondence related to arrangements as needed
- Plan/organize and implement events such as sector meetings, business luncheons, or client dinners
- Assist in preparation of materials for Board of Director meetings
- Uphold a strict level of confidentiality
- Coordinate with other Executive Assistants globally
- Help in organizing business development activities such as roadshows

**You bring to the role**:

- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel and Outlook); ability to become familiar with Hatch specific programs and software
- Excellent written and verbal communication skills
- The ability to be comfortable in a fast-paced environment and to concentrate on multiple problems/tasks at once; able to organize and handle large amounts of files, tasks, schedules and information
- Excellent time management and prioritization skills
- Exceptional interpersonal skills; friendly and professional demeanor
- Demonstrated flexibility
- The ability to be self-directed and to work without supervision
- An eagerness to take on new projects and ideas
- A Bachelor’s degree in business administration or related field preferred
- 3-5 years’ prior experience in senior-level administration
- IAAP Certified Administrative Professional (CAP) or professional certification in office management preferred

Why join us?
- Work with great people to make a difference
- Collaborate on exciting projects to develop innovative solutions
- Top employer

What we offer you?
- Flexible work environment
- Long term career development
- Think globally, work locally

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.

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