Executive Assistant

3 weeks ago


Mississauga, Canada MYC Media Full time

**About us**

We are professional and agile.

Our work environment includes:

- Modern office setting
- Food provided

We are seeking a highly organized and detail-oriented Executive Assistant to support our executive team. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing administrative support to our executives. This is a dynamic and fast-paced role that requires exceptional organizational skills and the ability to handle multiple tasks simultaneously.

**Responsibilities**:

- Manage executive calendars, including scheduling meetings, appointments, and travel arrangements
- Prepare and edit correspondence, communications, presentations, and other documents
- Coordinate and prepare materials for meetings and conferences
- Take meeting minutes and distribute them to relevant parties
- Conduct research and compile data for various reports and presentations
- Handle confidential information with discretion and maintain strict confidentiality at all times
- Assist with special projects as assigned by executives
- Serve as the main point of contact for internal and external stakeholders
- Perform general clerical duties, such as filing, photocopying, scanning, and faxing

**Requirements**:

- Proven experience as an Executive Assistant or similar role
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint)
- Familiarity with DocuSign or similar electronic signature software is a plus
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent written and verbal communication skills
- Exceptional attention to detail and accuracy
- Ability to maintain confidentiality and exercise discretion
- Professional phone etiquette and interpersonal skills
- Ability to work independently with mínimal supervision
- Previous experience in an administrative or clerical role is preferred

**Salary**: $17.23-$23.07 per hour

Expected hours: 35 - 40 per week

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay
- Commission pay
- Overtime pay
- Signing bonus
- Tips

Work Location: In person

Expected start date: 2024-04-05


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