Executive Assistant

4 weeks ago

Mississauga, Canada Chartwell Retirement Residences Full time

Chartwell Corporate Office
7070 Derrycrest Drive, Mississauga, Ontario L5W0G5
- Full-Time
- Ref: 99999-99021-138152
- May 12, 2023

**At Chartwell, we’re all about Making People’s Lives Better for our residents, their families, and our employees. Join an exceptional group of diverse, caring, and passionate people who are inspired to make a difference in their own lives and are dedicated to delivering an experience that is personalized, memorable and feels like home for more than 30,000 residents across the country.**
- To provide administrative support to the Vice President Long Term Care Operations

**QUALIFICATIONS**:

- Excellent working knowledge of MS Office, including Excel, Word, Power Point programs and social media platforms.
- Basic knowledge of accounting.
- Strong written and verbal skills with keen eye to detail.
- Self-starter with the ability to juggle multiple schedules.
- Ability to multi-task and prioritize multiple deadlines.
- Organize and expedite workflow.
- Ability to work in a fast-paced environment and able to adapt to change.
- Excellent interpersonal and time management skills.
- Work experience as Executive Assistant, Office Manager orpersonal assistant.
- Ability to maintain confidentiality of highly sensitive information.

**EDUCATION**:

- College diploma or equivalent or 3-5 years of experience in the Health Care field or related area.

**RESPONSIBILTIES**:

- Work closely with the VP, Long Term Care to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
- Coordinate meetings and calendars.
- Make travel and accommodation arrangements and organize itineraries.
- Scheduling, coordinate and provide support during external and internal conferences/events and training sessions and assist with allocation of costs as applicable.
- Prepare monthly expense accounts and reconcile monthly bills.
- Manage office supply inventory and coordination of all corporate office expense reports for submission.
- Answers phones/enquiries/concerns professionally and escalates to appropriate leader.
- Manage and monitor the LTC Corporate Complaint log ensuring issues and complaints are being escalated appropriately.
- Support the development of meeting agendas and meeting minutes.
- Set up and maintain paper and electronic files.
- Maintain internal and external distribution lists including OLTCA, ltchomes.net, LTC website and coordinate annual fees to be processed as applicable.
- Assist with onboarding of our new Corporate Office team members.
- Manage all aspects of the platforms office services including but limited to determining procedures for effective workflow.
- Manage and organize external vendor, student, agency contracts that support the operations of the division.
- Manage complex office administrative work that requires the use of independent judgement and initiative.
- Maintain effective communication with internal and external stakeholders.
- Provide hospitality to all guests.
- Other duties as assigned.

Chartwell’s commitment to diversity and inclusivity is a commitment to hire people whose skills and abilities contribute the most to the success of the organization and who reflect the communities in which we live and work.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

  • Executive Assistant

    1 month ago

    Mississauga, Canada Leeli Holdings Full time

    The Executive Assistant will provide assistance to the Chairman and his high-level executive team in all daily administrative and office management tasks. In addition to general administrative duties, the Executive Assistant will be responsible for scheduling meetings, taking minutes during meeting and ensuring follow up, maintaining databases and producing...

  • Executive Assistant

    1 day ago

    Mississauga, Canada Leeli Holdings Full time

    The Executive Assistant will provide assistance to the Chairman and his high-level executive team in all daily administrative and office management tasks. In addition to general administrative duties, the Executive Assistant will be responsible for scheduling meetings, taking minutes during meeting and ensuring follow up, maintaining databases and producing...

  • Executive Assistant

    2 weeks ago

    Mississauga, Canada Kelly Services (Canada), Ltd. Full time

    Think the best job opportunities are far away? Think again. Great opportunities are right here in your backyard. Kelly® is looking for an Executive Assistant to work with our elite Electronic Consumer company in Mississauga, Ontario . Let us help you grow at work and discover the next step in your career, all while being a vital part of your...

  • Executive Assistant

    2 weeks ago

    Mississauga, Canada Kelly Services (Canada), Ltd. Full time

    Think the best job opportunities are far away? Think again. Great opportunities are right here in your backyard. Kelly® is looking for an Executive Assistant to work with our elite Electronic Consumer company in Mississauga, Ontario . Let us help you grow at work and discover the next step in your career, all while being a vital part of your...

  • Executive Assistant

    2 days ago

    Mississauga, Canada Kal-Polymers Full time

    **About Us** While other organizations have slowed or been shut down due to covid-19, we've continued our growth trajectory beyond expectations. KP is a plastics compounding company providing clean post-industrial recycled/upcycled material to many industries. KP is looking to hire an Executive Assistant who will ensure the smooth running of the office,...

  • Executive Assistant

    1 month ago

    Mississauga, Canada Crossbridge Immigration Solutions Full time

    We are seeking a highly motivated and organized Executive Assistant to provide exceptional administrative support to our executive team. As an Executive Assistant, you will be responsible for managing a wide range of tasks, ensuring smooth operations, and enabling the executives to focus on their core responsibilities. This is a critical role that requires...

  • Executive Assistant

    1 month ago

    Mississauga, Canada PASSION TO REACH MINISTRIES Full time

    **Organization Overview** Passion to Reach Ministries is a charitable organization that equips churches, embraces community, empowers missional leaders while embodying the great commission of Christ. The organization has been known for being an effective and strategic missions ministry over the years. In addition, Passion to Reach Ministries have held youth...

  • Executive Assistant

    2 weeks ago

    Mississauga, Canada Kelly Services (Canada), Ltd. Full time

    Think the best job opportunities are far away? Think again. Great opportunities are right here in your backyard. Kelly® is looking for anExecutive Assistantto work with our elite Electronic Consumer company inMississauga, Ontario . Let us help you grow at work and discover the next step in your career, all while being a vital part of your...

  • Executive Assistant

    1 month ago

    Mississauga, Canada Cargojet Airways Ltd. Full time

    **Accelerate your career with the most awarded Air Cargo Airline in Canada!** Cargojet is Canada's leading provider of time-sensitive overnight air cargo services and carries over 1,300,000 pounds of cargo each business night. Cargojet operates its network across North America each business night, utilizing a fleet of all-cargo aircraft Cargojet has been...

  • Executive Assistant

    2 weeks ago

    Mississauga, Canada Kelly Services (Canada), Ltd. Full time

    Think the best job opportunities are far away? Think again. Great opportunities are right here in your backyard. Kelly® is looking for an Executive Assistant to work with our elite Electronic Consumer company in Mississauga, Ontario. Let us help you grow at work and discover the next step in your career, all while being a vital part of your community....

  • Executive Assistant

    2 weeks ago

    Mississauga, Canada Kelly Services (Canada), Ltd. Full time

    Think the best job opportunities are far away? Think again. Great opportunities are right here in your backyard. Kelly® is looking for an Executive Assistant to work with our elite Electronic Consumer company in Mississauga, Ontario. Let us help you grow at work and discover the next step in your career, all while being a vital part of your community....

  • Executive Assistant

    2 weeks ago

    Mississauga, Canada Kelly Services (Canada), Ltd. Full time

    Think the best job opportunities are far away? Think again. Great opportunities are right here in your backyard. Kelly® is looking for an Executive Assistant to work with our elite Electronic Consumer company in Mississauga, Ontario . Let us help you grow at work and discover the next step in your career, all while being a vital part of your community. ...

  • Executive Assistant

    2 weeks ago

    Mississauga, Canada Kelly Services (Canada), Ltd. Full time

    Think the best job opportunities are far away? Think again. Great opportunities are right here in your backyard. Kelly® is looking for an Executive Assistant to work with our elite Electronic Consumer company in Mississauga, Ontario. Let us help you grow at work and discover the next step in your career, all while being a vital part of your community....

  • Executive Assistant

    2 days ago

    Mississauga, Canada Kelly Services (Canada), Ltd. Full time

    Think the best job opportunities are far away? Think again. Great opportunities are right here in your backyard. Kelly® is looking for an Executive Assistant to work with our elite Electronic Consumer company in Mississauga, Ontario. Let us help you grow at work and discover the next step in your career, all while being a vital part of your community....

  • Executive Assistant

    2 days ago

    mississauga, Canada Kelly Services (Canada), Ltd. Full time

    Think the best job opportunities are far away? Think again. Great opportunities are right here in your backyard. Kelly® is looking for an Executive Assistant to work with our elite Electronic Consumer company in Mississauga, Ontario. Let us help you grow at work and discover the next step in your career, all while being a vital part of your community....

  • Executive Assistant

    2 days ago

    Mississauga, Canada Kelly Services (Canada), Ltd. Full time

    Think the best job opportunities are far away? Think again. Great opportunities are right here in your backyard. Kelly® is looking for an Executive Assistant to work with our elite Electronic Consumer company in Mississauga, Ontario . Let us help you grow at work and discover the next step in your career, all while being a vital part of your community. ...

  • Executive Assistant

    24 hours ago

    Mississauga, Canada Kelly Services (Canada), Ltd. Full time

    Think the best job opportunities are far away? Think again. Great opportunities are right here in your backyard. Kelly® is looking for an Executive Assistant to work with our elite Electronic Consumer company in Mississauga, Ontario. Let us help you grow at work and discover the next step in your career, all while being a vital part of your community....

  • Executive Assistant

    1 month ago

    Mississauga, Canada Morguard Full time

    PURPOSE The Executive Assistant is accountable to the Executive Vice President, Residential, Office and Industrial for assisting the management team with a variety of tasks and supporting other function-specific activities to ensure they are carried out in a timely and consistent manner to enable the department to achieve its respective business goals and...

  • Executive Assistant

    6 days ago

    Mississauga, Canada Canadian Beverage Supply Full time

    **Executive Assistant to Senior Leadership Team** Are you an executive assistant looking for an amazing new challenge? We are looking for an outstanding individual to support the President and Vice-President of our group of companies. We are an established organization (over 25 years) that is growing and need someone to directly help the executive team...

  • Executive Assistant to The Executive Vice

    5 days ago

    Mississauga, Canada triOS College Full time

    triOS College Business Technology Healthcare Inc. is actively seeking an **Executive Assistant to the Executive Vice President, International** to join our team at the **Campus Support Centre**. **Primary Purpose**: The main purpose of this role is to provide administrative, project management and organization support to the Executive Vice President,...