Office Assistant

2 weeks ago

Toronto, Canada University Settlement Full time

**University Settlement**

720 Spadina Avenue, Suite 310 Toronto ON M5S 2T9
Telephone: 416-977-8325 Fax: 416-977-4188
Charitable #: 119279412RR0001
- O_ver 100 Years of Service in the Community _

**JOB TITLE/ POSITION**: **Office Assistant**
**DEPARTMENT: Language, Settlement and Social Services**
**REPORTS TO: Director, Language, Settlement and Social Services**

**ORGANIZATIONAL OVERVIEW**:
University Settlement is a multi-service agency that was founded in 1910 and has the distinction of being one of the first community-based social service centers in the City of Toronto.
University Settlement’s three offices are part of culturally rich and vibrant neighborhoods in downtown Toronto and North York. As active members of these diverse communities, University
Settlement helps individuals and families to learn and grow by engaging them in social, cultural, recreational and educational opportunities. University Settlement is committed to enhancing the quality of life of the people in the communities we serve through our many programs and services.

**THE POSITION**:
University Settlement, Settlement and Social Services Department, is looking to hire a skilled individual with demonstrated experience in working with newcomers and refugees. The
Settlement Counsellor will provide case management support for newcomers and a spectrum of settlement services to assist them in their settlement journey. The Settlement Counsellor should possess well-developed interpersonal, and relationship building skills and the ability to establish rapport and effective communication with clients, staff, volunteers, and agency partners from diverse cultures and backgrounds.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong communication, administrative, and organizational skills, and the ability to maintain a service-oriented approach in client service delivery.

**QUALIFICATIONS**:

- Proven organizational and time-management skills; self-motivated and detail oriented
- Exceptional customer service skills
- Excellent English communication skills, both verbally and in writing
- Demonstrated flexibility and proven ability to multi-task to deadlines
- Excellent telephone manner and experience operating a multi-line telephone system
- Ability to operate printer, fax machine, photocopier, scanner, etc.
- Typing speed minimum 35 words per minute
- Training in conflict resolution, sensitivity and anti-oppression is an asset
- Basic mathematical competence.
- High degree of discretion, tact and good judgment
- Well-developed computer/technical skills, possesses the willingness and ability to learn additional skills; proficient in Word, Excel and other basic computer programs
- Demonstrated ability to develop and maintain good relationships with coworkers and stakeholders and to work collaboratively to achieve University Settlement’s objectives
- Proven problem-solving and decision-making skills
- Post-secondary education or equivalent combination of education and experience
- Strong knowledge of Cantonese/Mandarin Language and skillful in English to Chinese translation
- Basic Knowledge of HARTS an asset
- Non-profit experience

**RESPONSIBILITIES**:

- Provides administrative support to Language and Settlement team including scheduling of clients’ appointments, management of office calendar, filing, answering the phone inquiries, room setup
- Responsible for a broad range of administrative duties including word processing, filing systems and filing, photocopying and faxing, maintenance of machines, maintaining room booking schedule and meeting room set up, agency mail, and ordering supplies
- Responsible for opening the office in the morning and greeting the students and clients, assisting with LINC student registration, and distributing transportation assistance
- Assist with uploading/updating LINC program data on HARTS and iCARE
- Maintains organizational calendar for staff and updating regularly and preparing for monthly review
- Assist with the agency’s outreach approach including sending materials to media, partner agencies and clients, training volunteers, coordinating room set up and activities at the event and other related duties
- Assists Department Directors and coordinators with clients’ data entry, making copies
- Works together with Agency staff to help organize Agency functions and community events
- Responsible for ordering catering, supplies, and creating and posting signage and flyers
- Recognizes department and/or community needs/trends and develops appropriate methods to respond
- Responsible for receiving all telephone calls, keeping accurate messages for staff, students and volunteers and/or relaying calls to same
- Conduct client’s initial intake and refer to other service providers if appropriate
- Schedule appointments for staff and maintain appointments booking system
- Provide a congenial atmosphere for receiving visitors and notify staff of

  • Administrative Assistant

    7 days ago

    Toronto, Canada ARS Head Office Full time

    **Position**:Administrative Coordinator **Reporting to**: Senior Manager - Operations We are looking for an Administrative Coordinator to manage the front office reception desk, provide support to managers, other staff and office visitors by handling a variety of tasks in order to ensure that all interactions between our organization and others are...

  • Office Assistant

    7 days ago

    Toronto, Canada Selrhub It Solutions Full time

    **Responsibilities**: - Provide general administrative support to ensure smooth office operations. - Answer and direct phone calls, take messages, and greet visitors in a professional manner. - Manage office supplies, track inventory, and place orders when necessary. - Perform data entry and maintain organized filing systems for documents and records. -...

  • Office Assistant

    6 days ago

    Toronto, Canada Len Corp. Full time

    Responsibilities: - Answer and direct phone calls, take messages, and handle inquiries - Maintain and update office records, files, and databases - Perform general office errands such as purchasing office supplies or running timely office-related errands - Liaise with subcontractors, suppliers, and vendors to obtain quotes, request information, and...

  • Office Assistant

    2 weeks ago

    Toronto, Canada Ontario Camps Association Full time

    Job Posting Office Assistant Tamakwa is hiring an office assistant for summer 2024!  Being a part of the administrative team, the office assistant will play an important role in the day to day functions of our camp office. This position is the perfect fit for an organized individual with a friendly demeanour. Necessary Qualifications &...

  • Office Assistant

    7 days ago

    Toronto, Canada University Settlement Full time

    **University Settlement** 720 Spadina Avenue, Suite 310 Toronto ON M5S 2T9 Telephone: 416-977-8325 Fax: 416-977-4188 Charitable #: 119279412RR0001 - O_ver 100 Years of Service in the Community _ **JOB TITLE/ POSITION**:Office Assistant** **DEPARTMENT: Language, Settlement and Social Services** **REPORTS TO: Director, Language, Settlement and Social...

  • Office Assistant

    4 days ago

    Toronto, Canada Alexa Translations Full time

    **About Us**: Alexa Translations is a leading translation service provider that helps the world’s largest and most prestigious legal, financial, and government industries with translation solutions that elevate the way they do business. Since 2002, we have grown our reputation by forging long-term relationships built on trust. Helping our clients reach...

  • Office Assistant

    2 weeks ago

    Toronto, ON, Canada TDS Personnel Full time

    2 days ago inAdministrative and Office Support Our client within private equity requires an Office Assistant to join their team on a permanent, full-time basis.The Office Assistant is accountable for providing organizational and administrative support to maintain an efficient office environment. The ideal candidate is proactive, positive and organized, has...

  • Office Assistant

    2 weeks ago

    Old Toronto, Canada TDS Personnel Full time

    2 days ago inAdministrative and Office SupportOur client within private equity requires an Office Assistant to join their team on a permanent, full-time basis.The Office Assistant is accountable for providing organizational and administrative support to maintain an efficient office environment. The ideal candidate is proactive, positive and organized, has...

  • Office Assistant

    2 weeks ago

    Old Toronto, Canada TDS Personnel Full time

    2 days ago inAdministrative and Office SupportOur client within private equity requires an Office Assistant to join their team on a permanent, full-time basis.The Office Assistant is accountable for providing organizational and administrative support to maintain an efficient office environment. The ideal candidate is proactive, positive and organized, has...

  • Office Assistant

    2 weeks ago

    Old Toronto, Canada TDS Personnel Full time

    2 days ago inAdministrative and Office SupportOur client within private equity requires an Office Assistant to join their team on a permanent, full-time basis.The Office Assistant is accountable for providing organizational and administrative support to maintain an efficient office environment. The ideal candidate is proactive, positive and organized, has...

  • Office Administrative Assistant

    16 hours ago

    Toronto, Canada SOS Emergency Response Technologies Full time

    We are a health & safety product and services company currently seeking an experienced and detail-oriented office administrative assistant to join our growing team. As the Office Administrative Assistant, you will be responsible for assisting in the management of the office and helping to support the sales, training, operations and accounts receivable...

  • Office Assistant

    1 day ago

    Toronto, Canada LifeWorks Full time

    Build a meaningful career At LifeWorks, we offer more than career opportunities, we provide career opportunities to make meaningful contributions to people’s lives. The extraordinary expertise of a more than 7,000-strong workforce is harnessed to support the employees and families of the organizations we serve. Our innovative programs have a lasting...

  • Office Assistant

    7 days ago

    Toronto, Canada Canadian Latin Centre Full time

    **Job Purpose & Description**: **Education** High School, College, **Duties** - Communicate and meet with clients to discuss their financial administration needs - Processing high volume of transactions - Processing high volume of employee expense claims - Ledger reconciliation and maintenance - Be available longer hours during March and April due to...

  • Office Assistant

    1 day ago

    Toronto, Canada Goulet Full time

    The Office Assistant prepares and scans department paper files. Office Assistant’s main duties are as follows: - preparing documents for scanning. - scanning of the documents. - checking the quality of the scanned documents. - shredding the scanned documents. **Responsibilities**: - Document Prepping: Prepare documents for scanning by removing staples,...

  • Administrative Assistant

    6 days ago

    Toronto, Canada Office of the Ontario Ombudsman Full time

    **About the role** The Ombudsman is an independent, impartial Officer of the Legislature that resolves and investigates complaints about Ontario government organizations, broader public sector bodies (including municipalities, universities and school boards), child protection services, and compliance with the _French Language Services Act_. The Ombudsman...

  • Optometrist Assistant

    3 weeks ago

    Toronto, Canada Dr. Archie Chung & Associates Optometrist Office Full time

    The role of the Optometric Assistant is to assist the optometrist in delivering eye health care services. Their role is to ensure and optimize day-to-day smooth operation of the practice and to respond effectively and positively to patient needs. In addition, the Optometric Assistant must have exceptional interpersonal, communication and time management...

  • Office Assistant

    4 days ago

    Toronto, Canada Swept Away Full time

    The CEO of Swept Away is looking for an office assistant. We are a cleaning service located in Toronto. Staff will be paid for mileage or ttc if they are running errands. This could turn into a full-time position. 3 hours a day/3 days a week. One day on the weekend is required. Work from home must have access to working internet and laptop. **Duties**: -...

  • Office Assistant

    2 weeks ago

    Toronto, ON, Canada TDS Personnel Full time

    2 days ago inAdministrative and Office Support Our client within private equity requires an Office Assistant to join their team on a permanent, full-time basis.The Office Assistant is accountable for providing organizational and administrative support to maintain an efficient office environment. The ideal candidate is proactive, positive and organized, has...

  • Medical Office Assistant

    3 weeks ago

    Toronto, Canada Toronto Immune and Digestive Health Institute Full time

    The Toronto Immune and Digestive Health Institute (TIDHI) is a unique integrative, multi - disciplinary and holistic digestive health centre staffed by experts in gastroenterology, digestive health and wellness and nutrition. Our goal is to provide a comprehensive approach to managing gut health that focuses on the person and not just the patient. The...

  • Box Office Assistant Manager

    4 days ago

    Toronto, Canada TO Live Full time

    **Employment Opportunity** **Box Office Assistant Manager** **TO Live** **Toronto, Canada** The Assistant Manager of Box Office Services is responsible for supporting the smooth and effective operation of the Box Offices of TO Live in general, and with particular responsibilities pertaining to an assigned venue of purview. For this posting, the assigned...