Attendance Assistant and Receptionist
7 days ago
Attendance Assistant & Receptionist
1 Year Contract with the possibility of extension
Do you enjoy working with a team of people who are innovative, dynamic, collaborative, progressive and global-minded? If so then we are looking for you to join our community as the Attendance Assistant & Receptionist. The York School offers an inclusive culture and values creativity, individuality and new ideas.
Like our students, staff at The York School are inquiring, knowledgeable, caring and engaged citizens of the world. Leaders and experts in their field, they are open to change and committed to improving lives through education.
JOB PURPOSE:
The Attendance Assistant & Receptionist works alongside Front Desk staff as the first point of contact for all visitors and phone inquiries to the School. Reporting to Executive Assistant to the Head of School & Board Secretary, the Attendance Assistant & Receptionist ensures accurate attendance is taken daily and supports the Reception area for the Middle & Senior School.
KEY RESPONSIBILITIES:
- Monitor and update attendance records for Middle & Senior School students by checking messages, reviewing daily class attendance reports, following-up with faculty and parents for unknown absences, and coding planned absences such as athletic, co-curricular teams, and class excursions in the absence management system
- Maintain visitor logs for staff, student and guests through the sign-in and out process
- Provide weekly attendance summary reports to divisional principles
- Assign late slips to students as necessary
- Greet and welcome visitors, staff, students and York School community members in a friendly, positive and helpful manner
- Manage incoming and outgoing mail, deliveries and couriers and maintain staff mailboxes
- Update and maintain attendance and reception process and procedures handbooks
- Receives and directs incoming calls to the appropriate people
- In the absence of the School Nurse, monitor the Health Room and provide basic first aid in accordance to student health specifications
- In case of emergency, initiate and follow School Emergency Procedures
QUALIFICATIONS AND ATTRIBUTES:
- Postsecondary education in a related field
- 2+ years of experience in a service-oriented office environment
- Excellent verbal, written and interpersonal communication skills to best interact with students, parents, faculty, staff members and other members of the School community
- Has strong organizational skills and attention to detail
- Has the ability to manage multiple projects and deadlines and adjust priorities accordingly
- Displays a high degree of confidentiality when handling sensitive information
- Proven ability to work in a team environment as well as independently
- Ability to interact with students, parents and teachers cheerfully, enthusiastically, courteously, patiently and with discretion
- Ability to work in a fast-paced and busy environment
- Proficiency in Google Applications is considered an asset
THE YORK SCHOOL'S CORE COMPETENCIES:
- Flexibility & Adaptability
- Breadth of Contribution
- Relationship Focused
- Service Orientation
- Communication & Collaboration Inclusivity
- Integrity & Trust
WORKING REQUIREMENTS:
- The York School Campus, Toronto
JOIN OUR COMMUNITY:
Employees at The York School are inquiring, knowledgeable, caring and engaged citizens of the world. Leaders in their field, they are collaborative, open to change and committed to improving lives through education. We are committed to professional development, and provide a competitive compensation, Registered Retirement Savings Plan (RRSP) and benefit package to our employees.
THE YORK SCHOOL VALUES DIVERSITY:
HOW TO APPLY:
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