Receptionist & Attendance Co-ordinator (Contract)

1 week ago

Toronto, Canada Bishop Strachan School Full time

**Receptionist and Attendance Co-ordinator**
- Full-Time Contract (9 Months)
- On-Site
- Annual Salary Range: $48,000 - $53,000

**APPLY NOW**

For over 155 years, The Bishop Strachan School has been helping talented girls become fearless women who are able to navigate the world with intellectual curiosity, agility, and compassion. Our history is bound up with our bold mission - to "inspire girls to be fearless; educate them to be leaders" - and we continue to do that today.

The Receptionist and Attendance Co-ordinator is the first point of contact for students, staff, families, visitors and service providers arriving at BSS. As such, it is expected that the Receptionist will meet, greet and direct all arrivals in a warm, friendly, professional and efficient manner, ensuring that all needs are appropriately handled. They will manage the daily student attendance process and tracking, and report relevant information to the Vice Principal, Student Life and Belonging. This position works in a procedural, collaborative manner with faculty, students, parents, and staff in keeping with the school’s vision, philosophy, and strategic plan.

**Specific Accountabilities**
- Reception and Attendance_- Provides professional, friendly help and direction to members of the BSS community and the public-
- Answers the main phone lines, actively monitors activity on Sign In app and verifies guest identification with the BSS employee they are visiting-
- Answers the main phone lines-
- Ensures the reception area is always inviting and presentable-
- Acts as gatekeeper for the safety of community members upon entrance-
- Has an in-depth knowledge of school’s Crisis Management protocols-
- Helps to execute crisis management protocols during evacuations and drills-
- Oversees the full attendance process in a timely manner-
- Tracks student arrivals and departures during the school day and liaises with the division offices for attendance purposes-
- Follows-up on student attendance records and class attendance for every block; monitors student sign-in and sign-out; tracks and inputs student absences, late arrival, and early dismissals-
- Ensures that faculty complete their class attendance in a timely manner every period-
- Resolves any discrepancies in daily student attendance records by monitoring the Unexcused Absences and Lates and Late Arrivals queries throughout the day-
- Produces student attendance reports regularly as requested-
- Communicates with parents and Vice Principal daily regarding attendance issues; produces attendance reports and queries for the Vice Principal, Student Life and Belonging-
- Is present and working during Summer Academy to support the Director, monitor student absences and sign outs for Summer Academy (All of July for credit courses and a week in August for skills camps)- General_- Provides administrative support such as electronic calendar maintenance, filing and preparing correspondence, as well as event-related support to the members of the Front Office team-
- Performs routine administrative functions as required, such as correspondence preparation, scheduling, mailings, mail, and maintaining electronic files-
- Has an in-depth understanding of the daily routines and special events at the school-
- Keeps Fire Drill attendance lists up to date with student additions and withdrawals-
- Organizes supply teachers collaboratively with other divisions-
- Participates in the academic administration coverage schedule-
- Documents academic administration processes in this role and shares with other academic administration for cross training purposes-
- Provides cross training to other academic administration and also learn other academic administration team functions-
- Collaborates and communicates between the three school divisions to ensure consistency and standardization of administration processes, for example student attendance, student records, and bus transportation-
- Collaborates on event planning with others across the school-
- Centralizes data storage to be accessible for all divisions**Skills, Experience and Attributes**- Receptionist experience, ideally in an educational environment-
- Outstanding customer service focus-
- Excellent interpersonal skills, both in person and over the telephone-
- Demonstrated professionalism at all times including reliability-
- Proven ability to be vigilant with respect to security issues-
- Tact, diplomacy and patience-
- Proven ability to exercise good judgment and make split-second decisions-
- Experience with Google Suite and Microsoft Office-
- Competence in the effective use of databases-
- Ability to prioritize and handle confidential information-
- Strong organizational and time management skills with the ability to remain flexible-
- Effective team player; and ability to work independently-
- A high degree of comfort with change-
- A growth mindset of continuous improvement and learning-
- Culturally competent with a positive attitude towar

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