Executive Administrative Assistant

2 months ago


Burnaby, Canada Apex Elevator Consulting Inc Full time

**Job Summary**:
**Duties**:

- Receive and record client requests
- Prepare and send fee proposals to clients
- Track proposals
- Assist with marketing initiatives and strategies
- Assist with invoice tracking
- Organize and record awarded projects
- Take ownership of computer file organization (MS Sharepoint)
- Archive finished projects
- Update and add client contact information
- Assist and work alongside our team of consultants
- Provide contact info and project details
- Compile photos, draft and review drawings and reports
- Prepare meeting minutes, track action items
- On-site and virtual site-specific note-taking
- Compile photos
- Invoicing
- Update project tracking software
- Familiar and active in creating, testing Company STANDARD OPERATING PROCEDURES
- Assist with keeping the office tidy (group effort)
- Answer the phone, build client relationships
- Manage the ordering of office supplies
- Attend project meetings to be in the know and aware of all company projects
- Stay on top of internal communications using _Microsoft Teams_ to ensure timely follow-through on action items

**Qualifications**:

- Good attitude, team player, eager to learn and take initiative
- Highly organized, curious and willing to ask questions
- Takes ownership of tasks and aware of all ongoing projects
- Ability to prioritize and be flexible based on project demands without sacrificing quality
- Exceptional writing and communication skills
- Excellent English
- Proficient in MS Office including: Outlook, Word, Excel and Teams

**Notes**:
At APEX, we value developing and adapting roles to align with our staff’s skill sets. This position includes performance reviews at one month, three months, and six months, with opportunities for advancement based on performance.

Pay: $20.00-$35.00 per hour

Expected hours: 40 per week

**Benefits**:

- On-site gym
- Wellness program

Work Location: In person

Application deadline: 2024-12-18



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