Executive Assistant

2 weeks ago


Burnaby, Canada New Miles Immigration, Recruitment & Consulting Services Full time

Phoenix Travel Ltd., founded over two decades ago, has established itself as a reputable travel service provider. The company is regulated by Consumer Protection BC and is a member of the Association of Canadian Travel Agencies. Additionally, it holds licenses with both the Air Transport Association of Canada and the International Air Transport Association. Phoenix Travel Ltd. offers a wide array of services including flight, hotel, cruise, car rental, and tour bookings to cater to the needs of both individual and corporate clients. Moreover, it specializes in creating customized tours for high-net-worth clients or companies, ensuring a tailored travel experience to meet their specific requirements.

We are seeking a highly organized, professional, and dynamic Executive Assistant to support our executive team on a full-time basis. The Executive Assistant will be responsible for managing schedules, coordinating meetings and appointments, preparing documents and reports, and performing various administrative tasks to ensure the executives' workflow runs smoothly. The location of work is at the company office at 311-4885 Kingsway, Burnaby, BC V5H 4T2, Canada.

**Responsibilities**:

- Administrative Management and Support: Manage and organize schedules, appointments, and travel arrangements for senior executives.
- Document Preparation and Management: Prepare, edit, and manage correspondence, reports, presentations, and other documents. File and retrieve documents and reference materials.
- Meeting Coordination: Arrange and coordinate meetings, events, and conference calls, including setting agendas, organizing logistics, and recording and distributing minutes.
- Communication and Liaison: Serve as the point of contact for internal and external communications, interacting with clients, partners, and stakeholders. Monitor and distribute incoming communications.
- Research and Reporting: Conduct research, compile data, and prepare reports and documents for review and presentation by executives. Analyze incoming memoranda, submissions, and reports, and prepare summary briefs.
- Policy and Procedure Development: Assist in developing and overseeing administrative policies and procedures for officials, committees, and boards of directors.
- Representation and Negotiation: Represent executives in discussions with various groups to discuss issues, assess, and recommend courses of action. Liaise with departmental and corporate officials and other organizations on behalf of executives.

**Qualifications**:

- A Bachelor's Degree is required
- Proven experience as an executive assistant or similar administrative role for at least two years
- Excellent time management and organizational skills
- Strong communication and interpersonal abilities
- Proficiency in MS Office
- Ability to multitask and prioritize tasks effectively
- Discretion and confidentiality are paramount.

**Remunerations**:
This position offers full-time employment at 35 hours per week with a pay rate of $31.20 per hour.


  • Executive Assistant

    3 weeks ago


    Burnaby, Canada 123Dentist Full time

    123Dentist is Canada's oldest and largest dentist-owned network of dental practices with more than 425 locations nationwide and more than 5,000 employees and growing. We provide Canadian dentists and dental practices with an array of non-clinical support and resources, including accounting, HR, marketing, as well as supply & equipment procurement. By...

  • Executive Assistant

    1 week ago


    Burnaby, Canada Progressive Housing Society Full time

    The Executive Assistant provides support to the Executive Director, acting with little supervision, anticipating needs, while managing the day‐to‐day workflow and prioritizing various projects. This includes administrative duties, scheduling, contract management, preparing materials for meetings, and participating in a wide range of special...

  • Executive Assistant

    7 days ago


    Burnaby, Canada Pacific Blue Cross Full time

    If you’re someone with a passion for providing professional administrative support and are wanting to take on a great career opportunity with a local not-for-profit health insurance provider by supporting our Work and Wellness (disability claims) and Information Security teams, we want to hear from you. Your skills in coordinating leadership activities,...

  • Executive Assistant

    1 week ago


    Burnaby, Canada Svante Full time

    **About Svante** Svante is a purpose-driven, rapidly growing clean technology company based in Burnaby, BC, Canada, and we’re on a mission to help the world reach net zero with filters and machines that capture and remove CO2 from industrial emissions and the air. We’re a collaborative, diverse group of people who care about the planet and, through our...

  • Executive Assistant

    2 days ago


    Burnaby, Canada NorLand Limited Full time

    NorLand Limited consists of multiple specialized businesses working together as one team towards common goals. We have the unique ability to undertake complex, multi-faceted public and private sector projects within a single contract. Our businesses have been making _**Anything. Possible. **_for over 65 years! We are looking for an **Executive Assistant...

  • Executive Assistant

    1 hour ago


    Burnaby, Canada BC Housing Full time

    **Position Summary**: **EXECUTIVE ASSISTANT** **Job ID: 5222** **REGULAR/FULL-TIME** **Location: BURNABY, BC** - ** Join one of BC’s Top Employers!**: - ** Be part of an exceptional company culture with great employee benefits and a healthy work/life balance!** **BC Housing thanks all applicants for their interest; only those selected for an interview...

  • Executive Assistant

    3 weeks ago


    Burnaby, British Columbia, Canada Midwives Association of British Columbia Full time

    The Association works to sustain the midwifery profession through advocacy, ongoing development, and enhancement of its services, positioning midwives as primary care providers. The MABC collaborates with its 400+ members to support the profession in delivering the highest level of perinatal and sexual health care, through access to education and resources...

  • Executive Assistant

    3 weeks ago


    Burnaby, Canada Miles Employment Group Full time

    Miles HR has an excellent 6 month+ contract opportunity for an Executive Assistant to work for a large organization in Burnaby. This vital role provides administrative support, meeting coordination, event planning, travel coordination, expense reporting and many other administrative tasks for their leadership team. The ideal candidate will be organized, a...

  • Executive Assistant

    2 days ago


    Burnaby, British Columbia, Canada Miles Employment Group Full time

    Miles HR has an excellent 6 month+ contract opportunity for an Executive Assistant to work for a large organization in Burnaby. This vital role provides administrative support, meeting coordination, event planning, travel coordination, expense reporting and many other administrative tasks for their leadership team.  The ideal candidate will be organized, a...

  • Executive Assistant

    3 weeks ago


    Burnaby, British Columbia, Canada Miles Employment Group Full time

    Miles HR has an excellent 6 month+ contract opportunity for an Executive Assistant to work for a large organization in Burnaby. This vital role provides administrative support, meeting coordination, event planning, travel coordination, expense reporting and many other administrative tasks for their leadership team.The ideal candidate will be organized, a...

  • Executive Assistant

    1 week ago


    Burnaby, Canada Construction Industry Rehabilitation Plan Full time

    Position Overview: The General Administrative Assistant plays a vital role in providing support to the smooth functioning of the office and various departments within the organization. This position involves a wide range of administrative tasks and requires strong organizational skills, attention to detail, and effective...

  • Executive Assistant

    3 weeks ago


    Burnaby, Canada Vitacore Industries Full time

    **About Vitacore**: Vitacore Industries has always had protection of our healthcare workers and the planet in mind when innovating the best of technology to everything we do. Founded in 2020 at the start of the pandemic, Vitacore’s team of scientists, engineers, and business leaders set out on a mission to help frontline healthcare workers stay safe....

  • Executive Assistant

    3 days ago


    Burnaby, Canada Enersys Full time

    EnerSys is a leading power and energy solutions provider for the Information and Communications Technology (ICT) industry. Our products help power the necessities of modern wired and wireless communication infrastructure, including wireless cell sites, 5G small cells, Internet of Things (IoT), and switching centers. Our portfolio includes renewable energy...

  • Executive Assistant

    3 weeks ago


    Burnaby, Canada Midwives Association of British Columbia Full time

    Midwives Association of BC The Midwives Association of British Columbia (MABC) is the professional non-profit association representing midwives in BC. The Association works to sustain the midwifery profession through advocacy, ongoing development, and enhancement of its services, positioning midwives as primary care providers. The MABC collaborates with its...

  • Executive Assistant

    3 weeks ago


    Burnaby, Canada Midwives Association of British Columbia Full time

    Midwives Association of BC The Midwives Association of British Columbia (MABC) is the professional non-profit association representing midwives in BC. The Association works to sustain the midwifery profession through advocacy, ongoing development, and enhancement of its services, positioning midwives as primary care providers. The MABC collaborates with its...

  • Executive Assistant

    1 week ago


    Burnaby, Canada HUB International Full time

    HUB International is continuously GROWING, and we are looking for individuals with an ENTREPRENEUR mindset to join our team! We are BC’s largest insurance broker, growing 15% year over year! We offer stability, career development opportunities, and a strong team working environment. Whether you’re just starting out in insurance, or a seasoned veteran,...

  • Executive Assistant

    2 weeks ago


    Burnaby, Canada Trendi Full time

    **_Are you looking for an opportunity to leverage your personality and administrative expertise to join a company fighting for food security and equality?_** **_Trendi is hiring an Executive Assistant and wants to hear from YOU!_** *_ Who Are You?_* - _An exceptionally organized Executive Assistant with start-up experience?_ - _A rebellious, self-aware,...

  • Executive Assistant

    2 days ago


    Burnaby, Canada BC Housing Full time

    **Position Summary**: **EXECUTIVE ASSISTANT** **Job ID: 5473** **REGULAR/FULL-TIME** **Location: BURNABY, BC** - ** Join one of BC’s Top Employers!**: - ** Be part of an exceptional company culture with great employee benefits and a healthy work/life balance!** **BC Housing thanks all applicants for their interest; only those selected for an interview...

  • Executive Assistant

    3 days ago


    Burnaby, Canada Basic Grain Products (Canada) Inc. Full time

    **EXECUTIVE ASSISTANT** **BASIC GRAIN PRODUCTS INC. - Burnaby, BC** **Job description** **Company Information**: Basic Grain Products Inc., is an established food manufacturer located in Coldwater, Ohio, with over 30 years of experience and excellence. Our Head Office is located in Burnaby, B.C. We specialize in private label snacks foods. True to our...

  • Executive Assistant

    1 week ago


    Burnaby, Canada Basic Grain Products (Canada) Inc. Full time

    **EXECUTIVE ASSISTANT** **BASIC GRAIN PRODUCTS INC. - Burnaby, BC** **Job description** **Company Information**: Basic Grain Products Inc., is an established food manufacturer located in Coldwater, Ohio, with over 30 years of experience and excellence. Our Head Office is located in Burnaby, B.C.. We specialize in private label snacks foods. True to our...