Executive Assistant

5 months ago

Burnaby, Canada BC Housing Full time

**Position Summary**:
**EXECUTIVE ASSISTANT**

**Job ID: 5222**

**REGULAR/FULL-TIME**

**Location: BURNABY, BC**
- ** Join one of BC’s Top Employers**:

- ** Be part of an exceptional company culture with great employee benefits and a healthy work/life balance**

**BC Housing thanks all applicants for their interest; only those selected for an interview will be contacted. This position is only open to those legally entitled to work in Canada.**

**THE ORGANIZATION**

BC Housing is a provincial Crown Corporation that develops, manages and administers a wide range of subsidized housing options for those most in need across the province to address critical gaps across the housing continuum ranging from emergency shelter through to rent assistance in the private market and affordable home ownership. _Share in the rewards of working with an organization that offers challenging work and competitive compensation and supports the growth and development of its people._

**Our mission** is making a difference in people's lives and communities through safe, affordable and quality housing.

BC Housing offers competitive salaries and an excellent benefits package. But a job is more than a pay cheque. We also offer our staff the opportunity to work together to make a difference. When employees go home at the end of the day, they experience the satisfaction of knowing they’ve helped provide safe, affordable housing for British Columbians. And while they’re here, employees can take advantage of many opportunities:

- In-house training, and training at other institutions, for courses related to employees’ current positions or to prepare them for advancement within BC Housing.
- Wellness programs including physical fitness, programs to help employees quit smoking, free flu shots, mental health resources, and lunch-and-learn lectures and seminars.
- Recognition programs including long-term service awards, idea recognition and outstanding performance awards.
- Livegreen incentives include an employee transit pass program, and other initiatives that encourage alternative, sustainable transportation (even a bike purchase program).
- An active Social Club that organizes special events like seasonal parties and arranges group discounts to other events.
- Participation in community and charitable events.

**Please note: Eligibility for benefits offered is based on employment status**

**EXECUTIVE ASSISTANT**:
($64,492 - $75,873 Annually)

***

Reporting to the VP, Information Management & Technology, the Executive Assistant is accountable for the efficient management of the Office of the Vice President (VP). The position provides executive assistance to the VP including confidential issue management, travel logistics, calendar management, PCard processing, and overseeing the flow of information between the VP and IT managers. The position manages and coordinates submissions to the senior executives, supports operation and administration of the branch, coordinates branch communications and correspondence and acts as administrative liaison with other departments/branches and external contacts.

**CANDIDATE PROFILE**

**EDUCATION & EXPERIENCE**:

- Diploma in commerce, business administration or other relevant discipline.
- Considerable experience as an executive assistant in managing the administrative aspects of the office of a senior executive within a fast paced, complex environment.
- Or an equivalent combination of education, training, and experience acceptable to the Employer.

**KNOWLEDGE, SKILLS AND ABILITIES**:

- Sound knowledge of the principles and practices of managing administrative activities for the office of a senior leader
- Good understanding of the management, business and administrative practices of IT projects and day to day technical support.
- Well versed in Information Technology, especially with technical jargon and the various functional areas within an IT branch or department
- Good understanding of IT systems and excellent computer skills, including a high level of technical proficiency with Microsoft products including Word, Excel, Powerpoint, Teams, Planner, Visio, PowerBI and Project.
- Excellent written and verbal communication skills, including the ability to convey technical information effectively
- Excellent organizational, analytical, problem solving, time management and expediting skills
- Ability to adapt to evolving IT tools and processes quickly
- Ability to work effectively and collaboratively with cross-functional teams and with all levels of staff
- Ability to exercise a high degree of accuracy and attention to detail, when working with financial information
- Ability to manage multiple issues and projects, co-ordinate work with others, keep branch leadership apprised of major issues and adapt to changing priorities.
- Ability to work effectively under pressure and manage competing priorities.
- Ability to exercise judgment, diplomacy, and tact in dealing with confidential matt

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