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Office Administration and Bookkeeper W

4 months ago

Kanata, Canada Terrace Wellness Group Full time

HealthOX is committed to improving and revolutionizing mental health by providing a broad range of therapeutic and integrated services for all ages. We’re dedicated to improving mental health solutions and making mental health care accessible for all.

The Office Administration and bookkeeper will be responsible for full cycle bookkeeping duties, preparation of bank reconciliations, payroll, accounts payable, accounts receivable, tax filings (HST, WSIB, T4, instalments), and general office assistance as required. This role is a key support to the Manager in all front office functions and is the secondary point of customer contact;

Providing ongoing customer service through problem-solving, analyzing challenges, providing solutions, and completing jobs promptly.

Job Summary
- Bookkeeper /Office Administrator Responsibility:

- Bookkeeping and Finance
- Office Organization and Administration
- Customer Service Result:

- Highly accurate and timely bookkeeping and remittances.
- Highly organized and efficient use of information and files.
- The company is represented competently and professionally.
- Work with purchasing to enter all PO-driven invoices.
- Work with the account manager on invoices/ set up / collections
- Balance statements from vendors.
- Refine vendor relationships, and negotiate payment terms to our benefit.
- Investigate all discrepancies with invoice totals and work with the company to clean up accounts.
- A/R: - Maintain current A/R accounts. Investigate, adjust and resolve any outstanding balances.- Process payments received by cheque, credit card, e-transfer, money order and cash.
- Customer invoicing as required for health teams and benefit team
- 3. Banking:

- Monthly bank/visa reconciliation and analysis of accounts and variances.
- Reconcile Cash

Bookkeeping:- Prepare monthly financial reports and correspondence for internal or external review.
- Identify opportunities for increased efficiency, and enter data budget and expenses for reporting to Leadership Team.
- File and sort documents (paper and electronically, creating consolidated reports when necessary)
- Various accounting, journal entries, and inventory adjustments.
- Payroll:
- Prepare payroll & government returns and remittances and payments, including EHT, PD7A, HST, WSIB, Corp. Tax,
- Health and Safety and Human Resources: - Human Resources include processing T4s and ROEs.
- Manage employee benefit plan.
- Maintain vacation, sick leave and attendance records.

Office Organization and Administration- New employee orientation
- Assist hiring manager in placing job ads.
- Enter new customer information into QuickBooks. dService and teamwork focused, driven to improve efficiencies.
- Innovative and focused on learning and self-improvement.
- Flexible and able to multitask and complete tasks with mínimal or no supervision. Minimum

Qualifications and Educational Requirements:

- Bachelor’s Degree or Business Administration Diploma preferred.
- Other Finance or Math Education will be considered an asset.
- Min 2-3 years of bookkeeping experience.
- Min 1-2 years of office admin experience. Strong knowledge of the following

Software/Technology:
QuickBooks

Salesforce CRM

Microsoft Office Suite (Excel, Word, PowerPoint)

Web usage, template website updates, online company profiles and listings

Google suite

slack

wagepoint

bamboo HR