Office Administrator
7 months ago
_**Transforming visions into buildings. **_
**About Buttcon**
Buttcon is proud to be a 100% employee-owned COR certified, leading Canadian General Contractor with projects from coast to coast. As a leader in the construction industry, we deliver quality services in ICI and multi-unit residential construction with a focus on off-site construction and sustainability. We utilize innovative technologies that ensure our projects are completed above expectations. As a company, we are committed to working safely and provide exceptional value in our progressive practices and processes. We believe that active listening, the power of a team, building for the long-term, taking action, and sharing success are the keys to a successful future.
We care about the work we do, the people we work with and making a difference through our work. We strive to provide opportunities for growth and development that empower our people. Our values of Safety, Accountability, Honesty and Integrity, Quality, Entrepreneurial Spirit, and being People-focused, are rooted in our culture and are essential in what we do. Our employees contribute to Buttcon’s success because of their knowledge and dedication to their passion.
If you share our passion for construction, we would like you to be part of our team.
**Office Administrator**
**Location**:Ottawa, ON
**Position Type**:Regular Full-Time
**Position Description**:
Be a part of one of **Canada’s top construction companies**, with successful growth each year. Our project experience is diverse and has established Buttcon as the construction partner of choice for our clients. To be a part of the Buttcon Team means you will have the opportunity to be innovative, entrepreneurial and instill safety and quality into everything you do. Buttcon is looking for individuals that have that entrepreneurial spirit, who are accountable, take responsibility and care about our company, our team, and our clients. Together we will help you by providing a challenging career in the construction industry.
We are currently looking for a highly skilled, caring, and safety focused individual for our Buttcon East Team. The Office Administrator plays a vital role in supporting the procurement and administrative activities of the company. This role involves working closely with the procurement team, to ensure the efficient and timely acquisition of goods and services required for the organization’s operations. The Office Administrator contributes to maintaining accurate records, coordinating with suppliers, and assisting in various tasks related to the procurement and administrative processes.
Come be a part of our growing team and experience the satisfaction of “Transforming Visions into Buildings”.
**Here’s What You’ll be Responsible for**:
**Vendor communication & Coordination**:
- Liaise with suppliers to gather product information, quotes, and specifications.
- Assist in maintaining positive supplier relationships and resolving any issues that may arise.
**Purchase Order Management**:
- Assist in creating, editing, and processing purchase orders in accordance with established procedures.
- Bi-weekly reporting of unsigned purchase orders and bonds.
- Verify purchase orders for accuracy.
**Documentation & Reporting**:
- Maintain organized records of purchasing transactions, including invoices, purchase orders, and receipts.
- Generate reports detailing procurement activities, costs, and performance metrics as required.
- Assist in maintaining up-to-date product and supplier databases.
**Contract Management**:
- Type and Format Contracts
- Prepare Project Templates
- Enter Contract Values in both the Accounting and Project Management systems.
- Update contract statuses and changes
- Ensure understanding and management of contracts.
- Support in resolving any contract conflicts that may arise.
- File contracts according to projects and maintain the contract database.
- Work with various departments to obtain necessary contract inputs.
**Administration**:
- Preparing bi-weekly procurement meeting minutes
- Reconciling Credit Card transactions
- Support with travel coordination when required.
- Develop and maintain a filing system for both paper and electronic files.
**Other**:
- Support to Estimating Department during tender closings, when required.
**What You’ll Bring to the Team**:
- Excellent communication and interpersonal skills.
- Effective verbal and written communication skills.
- Strong organizational skills and high attention to detail.
- Ability to multitask and prioritize various tasks.
- Strong problem-solving skills and the ability to adapt to changing priorities.
- Basic understanding of procurement process and supply chain concepts
- Ability to handle confidential information.
**Qualification Requirements**:
- High school diploma or an undergraduate degree in a related field.
- Minimum 3 years of relevant experience in an office environment. Considered an asset if
-
Office Administrator
1 week ago
Kanata, Canada KRP Properties Full time**Join Us at KRP Properties** It starts with an exceptional team of dedicated professionals, our unique tagline to offer “more than just space” and our undoubtable “human approach” to what we do Team KRP is recruiting! Kanata North is an established hub for Ottawa’s tech community, Canada’s Largest Tech Park. This is where great talent works,...
-
Office Administrator
3 months ago
Kanata, Canada beBee Professionals Full time $45,000 - $65,000Office Manager RoleWe are seeking a highly organized and proactive Office Manager to oversee the daily operations of our Kanata office.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file management.Supervise administrative staff and provide training as needed.Develop and implement office policies and...
-
Administration Officer
7 months ago
Kanata, Canada AMAYA BUFFET Full timeEducation: Bachelor's degree - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...
-
Office Administrator/receptionist
1 hour ago
Kanata, Canada Eric Sonego Professional Group Full time**Office Administrator Permanent part time position.** We are seeking a part time Office Administrator for a small/medium sized home-based accounting firm in Ottawa, Ontario (Kanata South) The position is for 3 days a week. Tuesday, Wednesday, and Thursday from 9 AM to 5 PM (1 Hour paid lunch break per shift) This is a permanent part time position. We are...
-
Office Administrator/receptionist
3 months ago
Kanata, Canada Kanata Foot and Orthotics Clinic Full time**Kanata foot and Orthotics clinic** is seeking a full time office administrator to join the team. At Kanata Foot and Orthotics Clinic, the patients always come first. You will be the primary point of contact, greeting our patients and setting the tone for our clinic. We are looking for someone who is friendly, respectful and has great organizational...
-
Medical Office Administrator
4 months ago
Kanata, Canada Dr. Bahaa Awwad Medicine Professional Corporation Full timeMedical office experience - office and medical administration - Patient registration, data entry, and preparing Lab/radiology requisitions - Scheduling appointment and patients surgery - Answering phone calls from patients and physicians offices - Communication/patient skills - ordering office supplies - experience with EMR and computer - skills with...
-
Office Administrator- Accounting Firm
1 month ago
Kanata, Canada Eric Sonego Professional Group Full time**Job description** **Office Administrator Permanent part time position.** We are seeking a part time Office Administrator for a small/medium sized home-based accounting firm in Ottawa, Ontario (Kanata South) The position is for 4 days a week. Monday to Thursday 9 AM to 4:30 PM, (paid lunch break per shift) This is a permanent part time position. We are...
-
Office Administration and Bookkeeper W
1 hour ago
Kanata, Canada Terrace Wellness Group Full timeHealthOX is committed to improving and revolutionizing mental health by providing a broad range of therapeutic and integrated services for all ages. We’re dedicated to improving mental health solutions and making mental health care accessible for all. The Office Administration and bookkeeper will be responsible for full cycle bookkeeping duties,...
-
Office Administrator
6 months ago
Kanata, Canada KRP Properties Full time**Join Us at KRP Properties** **Position Title**:Office Administrator - Maternity Leave - 12-month full-time contract (possible extension)** **About KRP Properties** It starts with an exceptional team of dedicated professionals, our unique tagline to offer “more than just space” and our undoubted “human approach” to what we do Team KRP is...
-
Sales Administrator
2 days ago
Kanata, Canada The Minto Group Full timeThe Sales Administrator, Marketing and Sales is responsible for all administrative duties to support the Sales Representative and to provide an ultimate Customer Experience for all Minto customers. This position is for our Kanata Sales Office. **Key Responsibilities and Accountabilities**: - Answer telephones and inquiries, **handing off** to Sales Reps for...
-
Office Coordinator
3 months ago
Kanata, Canada beBee Professionals Full time $35,000 - $45,000We are seeking a highly organized and detail-oriented Office Administrator to manage daily office operations at beBee Professionals in Kanata. The successful candidate will be responsible for organizing office activities, supporting staff, and ensuring that administrative tasks are completed efficiently.Key Responsibilities:Manage incoming calls, emails, and...
-
Branch Office Administrator
7 months ago
Kanata, Canada Edward Jones Full time**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team**.** At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team...
-
Medical Office Administrator/receptionist
6 days ago
Kanata, Canada La Vie Executive Health Center Full timeWe are looking for for an addition to our team that holds the following attributes: - Strong leadership skills and the ability to manage and maintain a good work flow with in the office. - Strong ability to work calmly and effectively under pressure while maintaining a positive attitude to colleagues and patients. - Excellent judgment, time management and...
-
Administrator
7 months ago
Kanata, Canada Royal LePage Team Realty Full timeBusy Real Estate office in Kanata North seeks a motivated and client-service-oriented professional to join our team. while maintaining superior attention to detail. If you love being a part of a dynamic team, have a positive attitude, and enjoy interacting with a diverse group of individuals, this could be the perfect opportunity for you! Previous...
-
Administrative Coordinator
3 months ago
Kanata, Canada beBee Professionals Full time $45,000 - $65,000We are seeking a highly organized and proactive Administrative Coordinator to oversee the daily operations of our office in Kanata, Canada. In this role, you will be responsible for managing office operations, supervising administrative staff, and developing office policies and procedures.Key Responsibilities:Manage office scheduling, correspondence, and...
-
Administrative Assistant
7 months ago
Kanata, Canada REMAX Affiliates Full timeJob Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office. Your primary responsibilities will include providing administrative support, managing client accounts, and assisting with various office...
-
Office Operations Coordinator
3 months ago
Kanata, Canada beBee Professionals Full time $35,000 - $45,000We are seeking a highly skilled Office Operations Coordinator to join our team at beBee Professionals in Kanata. The successful candidate will be responsible for coordinating office operations, ensuring that our office runs efficiently and effectively.Key Responsibilities:Coordinate office operations, including scheduling appointments and meetings, preparing...
-
Office Coordinator
3 months ago
Kanata, Canada beBee Professionals Full time $30,000 - $45,000beBee Professionals is seeking a skilled Office Coordinator to join our team in Kanata, Canada. As a key member of our front-line staff, you will be responsible for providing exceptional customer service, managing incoming calls, and performing various administrative tasks to ensure seamless office operations.Key Responsibilities:Provide warm and welcoming...
-
Office Management Professional
1 month ago
Kanata, Canada beBee Professionals Full time $45,000 - $65,000Job SummaryWe are seeking an experienced Office Manager to lead our daily operations in Kanata, Canada.About the RoleOversee office administration, ensuring efficient day-to-day operations and a productive work environment.Supervise administrative staff, providing guidance and training as needed.Develop and implement office policies and procedures to drive...
-
Office Support Specialist
3 months ago
Kanata, Canada beBee Professionals Full time $30,000 - $45,000Job SummaryWe are seeking a highly organized and detail-oriented Office/Administrative Assistant to support our office operations in Kanata. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phone...