Director of Facilities

2 months ago

Toronto, Canada Havergal College Full time

We are seeking an individual who is inspired by our mission and whose beliefs align with our core values of integrity, compassion, inquiry and courage, and reflects our core competencies to join Havergal College as our Director of Facilities and Capital Projects. This is a full-time position.

**Why Havergal is the Place to Be**

Founded in 1894 and located on a beautiful 22-acre campus in midtown Toronto, Canada, Havergal College is one of Canada’s pre-eminent independent schools for girls from Junior Kindergarten through Grade 12. At Havergal College, we believe that great schools are made up of great people. With a rich history spanning over 130 years, we are committed to offering a contemporary liberal arts education, which is rooted in the Anglican tradition. Our mission is to prepare young women to make a difference. Through our outstanding academic and co-curricular programs, and a cohesive and collegial team of faculty and administrative staff, we nurture a culture of capability that fosters self-confidence, leadership, critical thinking and global-mindedness within our students.

We take pride in attracting and retaining highly-qualified faculty and administration staff to ensure that our school remains at the forefront of educational excellence. Join us on this transformative journey of education, working together to empower young women to make a positive difference in our world.

**The Position**:
The Director of Facilities and Capital Projects provides leadership in two specific areas:

- Facilities - Overseeing the maintenance and capital improvement of the school’s buildings (300,000 sq. ft. total), grounds (22 acres) to achieve optimal utilization of the school’s physical assets, to ensure the upkeep of the facilities, and to maintain the safety of the school’s campus.
- Capital Projects - Leading, planning and executing strategic capital projects of varying sizes for the school, in accordance with the Campus Strategic Plan.

The role requires the incumbent to be on campus, full time, to provide site support to the Security, Grounds, Maintenance and Custodial teams.

**Specific Accountabilities**:
**Facilities**
- Articulate a clear, innovative strategic vision for the school’s facilities in accordance with the Campus Strategic Plan and Building Conditions Assessment.
- Manage the implementation of short and long-term strategies in the areas of asset management, maintenance programs, building operations, energy management, engineering management, and compliance with applicable facility construction legislation, codes, and guidelines.
- Oversee and manage relationships relating to contracted services, including tendering, legal agreements, timelines, and budget. Ensure contracts are cost effective for the school.
- Oversee the procurement of furniture, fixtures, and equipment.
- Oversee the safe and efficient start-up of school and the move in process.
- Coordinate building and utility shutdowns with the school, minimizing impact to building/school operations.
- Oversight of waste disposal and environmental initiatives.
- Have oversight on the tickets in the Management Maintenance System and liaise with school staff for maintenance request needs where required.
- Using a hands-on approach, diagnose mechanical and electrical issues as required and oversee the coordination of maintenance, repairs, operations, and shutdowns.
- Conduct regular inspections of the facilities to detect and resolve problems and ensure an inspection rotation process is in place.
- Oversight on regular maintenance of the school’s maintenance equipment and vehicle fleet. Make recommendations for acquiring new / replacement equipment.
- Provide oversight and management for the facilities rental program.
- Mentor and provide effective leadership to the members of the Security, Grounds, Maintenance and Custodial teams, including onboarding, training on equipment, safety protocols, and providing regular performance feedback.
- Responsible for the facilities operational budget and capital spend budgets as approved and determined by the COO and Principal.
- Develop and implement policies and procedures and systems to ensure the efficient, safe and timely provision of facility services in the School, compliance with regulations and laws relating to facilities, Health and Safety guidelines, and local and federal codes.
- Ensure the safety of the facilities for all employees, students and public through the adherence to facilities-related safety policies and procedures.

**Capital Projects**
- Understand the school’s strategic goals in the Campus Strategic Plan, the Building Conditions Assessment, and long-term financial plans.
- Lead capital infrastructure projects as approved by the school, including design, costing, preparation of documentation, the RFP process, coordinating the professional contractors/consultant selection process, defining project requirements, and ensuring that project closeout activities (inc

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