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Director of Facilities Planning, Pom

4 weeks ago

Toronto, Canada Centre for Addiction and Mental Health Full time

EMPLOYMENT OPPORTUNITY

Director of Facilities Planning, POM & P3 FM Contracts
Redevelopment Services

Position Description:
The Redevelopment and Support Services portfolio includes; a 25 year capital redevelopment program ending in 2030, facilities planning (renovations/ infrastructure upgrades), and facilities maintenance (including management of two P3 maintenance contracts). To ensure the seamless and smooth daily operations of CAMH properties, our team of professionals strives to provide Platinum level service to all stakeholders and our collective approach results in high quality outcomes.

Reporting to the Senior Project Director, Redevelopment, you will provide strategic direction, identifying opportunities to improve quality, efficiency, effectiveness in support of CAMH’s core business of patient care. This will include the development of a Facilities Maintenance (FM) strategy to maintain CAMH retained buildings of approximately 1,500,000 SF following occupancy of the new phase 1D buildings. This may also include development of a Real Estate strategy for CAMH related to use of onsite/ offsite buildings (including leases), vacant floors in buildings and planned/ potential future buildings, aligned with CAMH strategic direction.
You will provide supervision to the Facilities Planning, Plant Operations & Maintenance (POM) and FM team including: recruitment/ resource planning, coaching/ mentoring, performance management, and educational requirements/ opportunities for staff. You will be accountable for planning and management of the annual operating budget and the annual capital budget for space planning, HIRF, Capital Renewal, and maintenance of CAMH retained and P3 buildings. You will oversee the integration of communications and change management to support successful a cohesive team. You will be appointed as the Contracting Authority Representative for each of the Phase 1B and Phase 1C DBFM phases.

**Key Accountabilities**:

- Strategic portfolio leadership;
- Facilities Planning: oversight of all aspects of CAMH’s capital renovation projects (including space planning, variations, infrastructure projects) from conception through approval (scope & budget), design, variation process (as required) and implementation, along with management of off-site leases (including renewals, space upgrades and terminations)
- Plant Operations & Maintenance (POM): development of a “retained buildings maintenance strategy”, and oversight of existing CAMH facilities maintenance and preventative maintenance of approximately 1,500,000 square feet.
- Facilities Maintenance Contracts (DBFM Buildings): oversight of current maintenance contracts with CHS and PH for the Phase 1B and Phase 1C DBFM facilities of over 1,000,000 square feet. This includes assuming the role of “Contracting Authority Representative” for each of the DBFM contracts as defined in the respective Project Agreements.
- Large Capital Redevelopment Projects: support to the planning, design, construction to best position CAMH for ongoing facility operations, maintenance and variation management.
- Real Estate Strategy: development of a strategy to optimize use of CAMH real estate assets.
- Energy Management Plan Lead: Direction and development of a state of the art Energy Plan for all of CAMH.
- Implement best practice tools and processes;
- Engage with a variety of internal and external stakeholders, building/ maintaining positive partnerships;
- Oversee and manage external consulting service contracts/ agreements including fee proposals and invoices;
- Maintain portfolio documentation including evaluation metrics;
- Develop briefings for CAMH Executive Leadership and Board of Trustee committees
- Identify and document risks, and develop mitigation strategies to address them/ escalate as appropriate
- Develop and seek approval for an annual capital budget, and track approved spending against budget allocation
- Assist with the development and review of Request for Qualifications (RFQ), Request for Proposals (RFP)
- Assist with the preparation of Ministry of Health capital planning submissions
- Assist in other activities as required to support the Redevelopment & Support Services portfolio

Job Requirements:
**Education/Specific Training**:

- A university degree in architecture, engineering, or related discipline
- Facilities Management designation preferred
- Project Management Professional designation preferred
- Advanced proficiency in Microsoft Office including Word, Excel, PowerPoint, Microsoft Project
- Proficiency in AutoCAD, Revit, MS Project preferred

**Experience**:

- 10+ years of progressive experience managing Facilities Planning/ POM
- 7+ years of experience managing the Service Period of DBFM projects
- Direct, hands-on project experience during Facility Operations
- Technical/ contractual knowledge of P3 contracts with experience developing/ executing Project Agreements
- Experience in scope development (planning & design,