Privacy, Policy, and Records and Information

3 weeks ago


Athabasca, Canada Athabasca University Full time

**Athabasca University's Chief Gov. Officer and General Counselis currently recruiting for the position of Privacy, Policy, and Records and Information Management Assistant.**

**_ Please note this is a permanent full-time (1.0 FTE)position starting May 1, 2024._**

**Work Location**

**Position**:
This position is responsible for providing administrative support, information and guidance to further the successful operations of the Privacy, Policy and Records and Information Management (RIM) programs within the Office of the Chief Governance Officer and General Council (OCGOGC) at Athabasca University.

Essential to this position is a strong understanding of established service standards and legislated timelines, a focus on attention to detail, as well as a strong sense of ethical responsibility and sensitivities working with confidential and personal information. A comprehensive knowledge of applicable legislation and AU policies and procedures is required for success.

The incumbent will be responsible for engaging with AU team members and members of the public to provide guidance and information related to access to information and protection of privacy, AU's Policy Framework Governing Policy and policy development processes, and AU's RIM Program and processes.

Duties include the coordination of inquiries and responses related to privacy, policy, and RIM, preparing and processing records for access to information requests (FOIP Requests) for review by the Director, Policy, Privacy, and Records Management, providing routine privacy advice related to administrative areas and faculties, the maintenance and drafting of weekly, quarterly and annual reports, as well as maintaining records for privacy, policy and RIM matters.

The incumbent will also have the primary responsibility for updating and maintaining the Office of the Chief Governance Officer and General Counsel FOIP, Policy, and RIM webpages, as well as assisting with overall website maintenance.

Supporting the goals of the University's strategic goals and initiatives, the Privacy, Policy and RIM Assistant must demonstrate agility and adaptability through exceptional critical thinking, communication, and organizational skills in fulfilling the duties of this position.

**Qualifications**:
Includes education, experience, skills, abilities and any other special qualifications required. The qualifications relate to the position not the incumbent.
- Minimum of a Post-Secondary Diploma or Certificate in Arts, Communication, Business Administration, or related discipline plus a minimum of five years senior level office experience.
- Strong interpersonal and exceptional communication skills required. Experience with conflict resolution and negotiation an asset.
- Excellent organizational skills and demonstrated attention to detail required.
- Demonstrated experience in dealing with sensitive and confidential issues required. A high degree of ethical conduct, including confidentiality, professional deportment and the ability to communicate with the University community and all levels of the public assertively and knowledgeably is required.
- Above-average problem solving attributes such as resourcefulness, creativity, initiative, and adaptability considered an asset.
- Experience working in a remote or hybrid workplace is preferred, and ability to establish a remote office essential.
- Demonstrated ability to manage webpages using web content management system preferred.
- An equivalent combination of education and experience may be considered.

A detailed job description can be viewed at:Privacy, Policy, and Records and Information Management Assistant
- Online Applications through Acquire_

**About AU**:

- Our Mission: _Athabasca University, Canada's Open University, is dedicated to the removal of barriers that restrict access to and success in university-level study and to increasing equality of educational opportunity for adult learners worldwide.

**What AU Offers**:
Benefits and Pension eligibility differs based on employee group and **_may_** include:

- Defined Benefits Pension Plan
- Alberta Health Care
- Extended Health Care
- Life Insurance, Accidental Death & Dismemberment Insurance
- Disability Coverage
- Vacation
- Office Closure between Christmas and New Year's Day
- Discretionary Benefit Fund
- AU Course Allowance
- A Variety of Leaves (e.g., Maternity/Parental/Adoption, Compassionate Care, etc.)
- Employee & Family Assistance Program (EFAP)

Educational credentials will be verified before an offer of employment is extended. An offer of employment is conditional upon verification of educational credentials.

All educational credentials must be recognized in Canada.
- Working outside of Canada is not supported by Athabasca University. You are legally not permitted to work for Athabasca University if you are living outside of Canada._


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