Office Services Manager

4 days ago


Montréal, Canada Groom & Associes Full time

**Location**: Montreal (Hybrid)

**Type of Employment**: Full-Time, Permanent

**Salary & Bonus**: Competitive Salary; Annual bonus

**Benefits**: Medical/Dental. 4 weeks Vacation; RRSP Matching; Sick Days; Hybrid work model

About the Company
The company is a global law firm. They provide the world’s pre-eminent corporations and financial institutions with a full business law service. We have more than 3800 lawyers based in over 50 cities across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.

The company is recognized for their industry focus, they are strong across all the key industry sectors: financial institutions; energy; infrastructure, mining and commodities; transport; technology and innovation; and life sciences and healthcare.

They operate in accordance with our global business principles of quality, unity and integrity. The company aims to provide the highest possible standard of legal service in each of our offices and to maintain that level of quality at every point of contact.

**Job Purpose**:
Our client in is currently seeking an Office Services and Facilities (OS&F) Manager to work in our Montreal office. This position will report directly to our Office Services & Facilities Director. The duties include, but are not limited to the following:
**Responsibilities**:

- Provides superb client service to all lawyers, legal assistants and business services staff within the local office and the scope of Office Services & Facilities deliverables.
- Leads by example and embodies a strong service ethic within the local office and national team.
- Acts as a key member of the national OS&F team.
- Collaborates closely with colleagues who are leaders in all Canadian offices.
- Contributes thought leadership and support within this team and to its national clients.
- Balances local and national needs.
- Responsible for the efficient and cost effective operation of the on-site Office Services staff and/or service provider and direct reports.(e.g. maintaining proper staffing levels, managing sick days and holidays, balancing overtime requirements).
- Prepares and presents information and recommendations concerning operational effectiveness to local and national management.
- Responsible for managing the local Office Services budget throughout the year; ensuring this is approved by, and rolled up to, the Office Services & Facilities Director for overall national reporting on a timely basis.
- Takes responsibility for life safety and security and is the local champion for the Business Continuity Plan.
- Collaborates with the Procurement team by buying goods & services for the office within contracted terms; ensuring agreed upon service level agreements are being met by the vendors, and processing invoices or reconciliations as required for OS&F.
- Mentors a team, including managing work volumes and ensuring productivity.
- Responsible for staff evaluations.
- Effectively and efficiently manages facilities on a day-to-day basis (e.g. seat assignments, maintain satellite service areas, attending to ergonomic needs, scheduling contractor activity) and supports the Office Services and Facilities Director on the most effective use of space for near and long-term planning.
- Ensures legal and statutory requirements are met with respect to managing the premises.
- Coordinates the maintenance and repairs of premises.
- Coordinates office moves.
- Serves as a key member of our office building committee and will support the Managing Partner and Office Services & Facilities Director during the Schematic Design, Construction Bid, and Buildout process.
- Fosters strong tenant landlord relations.
- Other local office needs as assigned by the Office Services & Facilities Director and/or the local Office Managing Partner.
- Able to think strategically and work tactically as required.
- Develops strong relationships and strives to become a trusted advisor.
- Strong team orientation.

**Qualifications**:

- 3 to 5 years of related experience, preferably in a professional services environment.
- Exceptional interpersonal skills and telephone manners, with a strong professional demeanor.
- Personable, approachable disposition with the ability to interact with individuals throughout all levels of the firm.
- Excellent communications skills in both English and French (verbal and written) is required.
- Resilient to change. Introduces change in an effective and sensitive manner
- Highly developed problem solving, decision making, conflict management and negotiation skills, including the ability to successfully resolve performance and disciplinary issue.
- Organized, effectively manages multiple priorities. Strong analytical and problem solving skills.
- Confidence in making day-to-day decisions and judgement to know when to escalate and seek Director’s input or assistance.
- Previous experience monitoring service level agreements and contractual terms; engaging th



  • Montréal, Canada BFL CANADA Full time

    **We offer more than a job, we offer a career!** - We support our employees to shape their career by encouraging continuing education and investing in training and development. - We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. - We inspire...


  • Montréal, Canada BFL Canada Full time

    Job Details Description **We offer more than a job, we offer a career!** - We support our employees to shape their career by encouraging continuing education and investing in training and development. - We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and...


  • Montréal, Canada Les Services Go2Transport Inc Full time

    Small trucking company seeking a highly organized and detail-oriented Bookkeeper/Office Manager to manage all financial and administrative functions of the business. **Responsibilities**: - Bookkeeping and accounting tasks, including accounts payable and receivable, payroll, and financial reporting. - Invoicing clients and following up on outstanding...


  • Montréal, Canada Richter Full time

    **Richter Office: Montreal** Richter is a Business | Family Office that provides strategic advice on business matters and on families’ financial and personal objectives across generations. With close to 100 years of experience advising at the intersection of family and business, Richter has developed an integrated approach to help business owners find...

  • Office Manager

    6 days ago


    Montréal, Canada DULCEDO Full time

    Dulcedo Management debuted as a high-profile modelling agency and has now grown into the largest multidisciplinary talent management group in Canada and a leader in North America spanning all spheres of sports and entertainment. From our offices in the Old Port of Montreal. downtown Toronto and remotely around the world, our team of experienced agents works...

  • Office Manager

    3 days ago


    Montréal, Canada SOLL SOLUTIONS Full time

    **Job description** **Responsibilities**: - Greets customers, answers incoming calls and answer various client inquiries - Performs document management for paper and electronic documents - Manages team appointments and calendars - Coordinate meetings and events - Performs billing management (invoicing), manage courrier, office supplies, shop supplies -...

  • Office Services Clerk

    7 months ago


    Montréal, Canada MNP Full time

    Make an impact with our Office services team as an Offices Services Clerk. This diverse team of professionals directly contributes to our Firm’s success by supporting internal and external clients. As a trusted advisor, you will help ensure our activities are run efficiently and effectively. MNP is proudly Canadian. Providing business strategies and...

  • Office Manager

    1 week ago


    Montréal, Canada Worldstrides Full time

    **_The role would be to: _** - Manage/coordinate all office and business administrative requirements including Interface with building management, cleaners, etc as required - Interface with IT/suppliers on office technical matters including laptop/computer equipment maintenance, telephone system menu and settings changes, copiers and other leased equipment...

  • Office Manager

    7 months ago


    Montréal, Canada DISTAULO Fruits & Vegetables Full time

    OFFICE MANAGER We are looking for an Office Managerreporting to management. You are willing to assist the Leadership Team by spearheading direction in all aspects of payroll administrative duties and staff support. **As an Office Manager, you will**: - Showcase your accounting, payroll, and administrative skills. - Demonstrate exceptional leadership...

  • Office Manager

    6 months ago


    Montréal, Canada Red Bull Full time

    **Company Description**: The Office Manager is responsible for keeping the Red Bull Montreal Office in perfect running condition. They are focused on ensuring the Red Bull brand is represented throughout the building and that all employees, visitors, and stakeholders have a premium, on-brand experience. The Office Manager is always seeking ways to help with...

  • Office Manager

    2 months ago


    Montréal, QC, Canada Light & Wonder Full time

    iGaming: If it’s iGaming, we know a thing or two. At Light & Wonder, It’s all about the games, and our digital team leads the global iGaming market, providing jaw-dropping content and innovative software that powers the world's most successful online gaming providers. Position Summary This is a part-time role that requires presence at the office two...

  • Dental Office Manager

    7 months ago


    Montréal, Canada MCA Dental Full time

    Why join the MCA team? One of the core strengths is the passion our team members share. We value the relationships our Dental Office Managers develop with the team and our patients at MCA. We recognize that well-trained, skilled teams are a prerequisite of successful practices! - Access more locations giving you the opportunity for schedule flexibility or...

  • Office Manager

    7 months ago


    Montréal, Canada Transit App Full time

    We’re looking for a new head of house. It’s one of those kinda-tricky-to-describe-my-job kinda jobs, which sits somewhere between “operations whiz” and “office wrangler” — not just focused on this-or-that particular task, but about projecting a sense of calm that persists throughout the company. Thanks to your hard work, everyone else at...

  • Office Manager

    7 days ago


    Montréal, Canada Beanfield Metroconnect Full time

    We are looking for a skilled Corporate Services Administrator to undertake a variety of day-to-day office and administrative tasks. You will be an integral part in ensuring that our office operations run smoothly and are successful in supporting other business activities. An excellent Corporate Services Administrator is, above all, an organized and...

  • Office Manager

    6 months ago


    Montréal, Canada Hasbro Full time

    At Wizards of the Coast, we connect people around the world through play and imagination. From our genre-defining games like Magic: The Gathering® and Dungeons & Dragons® to our growing multiverse, we continue to innovate and build new ways to foster friendship and connection. That’s where you come in! Are you looking for a unique opportunity to...

  • Office Manager

    7 months ago


    Montréal, Canada McIntosh Perry Full time

    We are looking for a bilingual Office Manager to support the development and activities in our Montreal Office. Reporting to the Head of Corporate Affairs, you will help ensure the smooth operations and processes of the Project Teams in relation to: general office management/administration, Human Resources, and Finance. **DUTIES AND RESPONSIBILITIES**: As a...


  • Montréal, Canada VFS Services USA Full time

    VFS Global, the world’s largest outsourcing and technology services specialist for governments and diplomatic missions worldwide, is currently hiring Submission Officer in our **Visa Application Center in Montreal, QC**. The office will specialize in supporting the end to end operations of the Visa Application whilst ensuring quality and ensuring...


  • Montréal, Canada Maples Group Full time

    **Position**:Assistant Office Manager **Location**:Montreal, Canada The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations. Our distinction flows from our carefully curated team: 2,000+ professionals characterised by tenacity,...


  • Montréal, Canada Nestle Operational Services Worldwide SA Full time

    **Receptionist (Office Operations)** **Position Snapshot** **Business area: Nespresso** **In person** **Location: Montréal, QC** **A little bit about us** Nestlé Nespresso SA is the pioneer and reference for highest-quality portioned coffee. The company works with more than 120,000 farmers in 15 countries through its AAA Sustainable Quality Program to...


  • Montréal, Canada Les Services Polarbear Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work setting**: - Construction - Head office **Tasks**: - Co-ordinate administrative services - Collect and record administrative and service fees - Plan, organize, direct, control and evaluate daily operations - Organize and maintain inventory - Supervise...